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09 01 2013 Minutes
We heard Rizopoulos proposal. He suggests 14 talks. 10 CFP + 4 ours. He suggested requesting for originality (because of the 20 years anniversary). Keynote = 1h (talk 45 + 15 questions + break) Every 2 talks we have coffeebreak.
Rizopoulos's important notes :
- He proposed that we decide on the CFP until Sunday (closing CFP date : end of Feb or mid of March).We decided to vote
- Decide about the 3 other speakers to prospose to
- The subject should be around a theme (e.g. ruby and not specific frameworks etc.)
@nikosd said we need to talk about it first (and then decide)
@chief noted that the schedule as proposed has for 4 coffee breaks not 3
@nolamesa said to put a threshold on the voting (above which the proposal is valid)
Decided to talk about the proposal until next Wednesday and decide then
TODO : @rizopoulos will make some additions to the issue. We will review and decide
EXTRA TODO : for Rizopoulo : he will contact Matz to ask if Heroku will cover his expenses
@vvatikiotis send 4 emails and eventopra and eventbrite responded. He said the Eventora is the most suitable so far. eventbrite, amianto do not give the money before the event so we ruled them out
We put the numbers down and voted for Eventora (all of us)
TODO : to check if we need merchant account or a simple company bank account (although stated in the email)
@chief informed us that on Friday (11/01/2013) we will have a first version of this site (lorem ipsum, mockup photos). He proposed that he needs 1-2 people to put content (copywriting).
@chief wants specific roles (dedicated people) for the content. All agreed in the end.
@nikosd suggests to use pull resuests to fill the content
TODO : @pagojo and @chief will do it (content) and the rest will review it
Possibly tomorrow, the lawyer will submit the paperwork (as informed by @nikosd)
@nikosd asked him to tell us the costs + the costs for some extra help. He said he will for the start/end (of AMKE) as long for other legal tasks are concerned he said 2 things :
- For something simple he will not charge us
- For something bigger he will charge less than the official lawyers's association prices
Voting results :
https://docs.google.com/a/euruko2013.org/open?id=0B14ApBv2m3DMZUJoUHEwSmlTMk0
We discussed if the committee would have a say in the sponsors picking.
We all agreed to an extend that it should. We agreed not to put certain public restrictions, but do it internally.
Some (especially @vvatikiotis, @pagojo...) suggested to have a certain period after the pdf is published and before the start of the offers.
Others don't want such a period (@gfotos, @nikosd)
TODO : @apantsiop will apply the notes we made on the sponsors draft. Hand it over to @gfotos to pass it to the designer.
@gfotos said that his accountant needs 184.5/month. That is 2214 for one year.And 600 for the company start. Total : 2814 (VAT included)
DECIDED : Decide next week (LOL). Some other offer might come up until then.
Stefanos told us about another guy who can make the iphone version of the app.
Panos talked to Vodafone (his insider)
His contact doesn't recommend buying the wifi spots (it's 300-500 euros per access point and each one supports 50 clients max).
He proposed to lease them. Price not available yet.
HOL line upgrade : 2000 eur for 40Mbps (rough estimate)
The total rough estimate for the line, setup and wifi should be around 10000 euros, give or take.
TODO : Panos will contact the companies and his contact to get more details.
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About the bizzare techcrunch tweet:
@vatikiotis said that we need to respond ASAP but be carefull.
@john said that we need to set hard limits for response times. An that we need to have dedicated people to do it. All the others need to monitor a little bit and call the media team to handle any soc. media emergency.
@gfotos said that the media team needs to confer before twitting.
@nolamesa believes that none should take it upon themselves. Always ask another one before responding.
@nikosd suggested not to feed the trolls -
@nikosd made 2 proposals : 1) stick to the agenda, the meeting leader should insure that, 2) choose the proper tools and stick to them (google docs from the EURUKO account, as we all agreed)
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@nolamesa asked if we need a contract for sponsorships
@apostolos : finish the sponsorships pdf and hand it over to @gfotos. confer with the designer if needed.
@gfotos : give the sponsorships pdf to the designer. manage the whole process
@chief : handle the site content and the site progress
@pagojo : handle the site content and prepare the soc. media issue (from last week)
@pxinos : get more details/prices for the venue networking issues
@rizopoulos : finish the RFP. contact Matz
@vvatikiotis : ask about merchant account
@nolamesa : I forgot! Help!