Introduce Manuals

bylaw-1.md

@@ -108,7 +108,7 @@
    1. Appoint an auditor for the current year;
    1. Receive the auditor's report for the previous year;
    1. Authorize the Board of Directors to set the remuneration for the auditor for the current year;
    1. Ratify any amendments to the Bylaws in accordance with Section 7.3; and
    1. Perform any other functions specified by the Not-for-Profit Corporations Act of Ontario and other relevant legislation.
 1. The agenda of any other General Meeting shall contain only those motions pertaining to matters specified under 2.1.3.
 1. Motions shall be added to the agenda of a General Meeting upon receipt of notice in writing to the Speaker at any time earlier than fourteen (14) days prior to the meeting.
@@ -386,10 +386,7 @@
 
 ## General
 1. The Council shall be composed of the Board Members, Project Directors, Class Representatives, one (1) representative selected by each Ancillary Organization, Internal Representatives, and Spirit Heads.
-
-## Quorum
-1. Quorum at a meeting of the Council shall be fifty percent (50%) of voting members present.
-1. Proxy votes shall count towards Quorum.
+1. The Council is not a formal body of the Society but simply a single term encompassing all the listed roles.
 
 # Employees
 
@@ -402,14 +399,15 @@
    1. Maintaining the day-to-day financial records of the Society; and
    1. Other duties as may be specified in Bylaws and Policies.
 
-# Amendments, Bylaws, and Policies
+# Governing Documents and their Amendments
 
 ## General
-1. There shall be three levels of documents specifying the organization of the Society;
+1. There shall be four levels of documents specifying the organization of the Society;
    1. Bylaw 1 (Constitution);
-   1. Other Bylaws; and
-   1. Policies.
-1. All of the documents contained under each of the levels of documents listed in 7.0.1 must be written using gender neutral pronouns.
+   1. Other Bylaws;
+   1. Policies; and
+   1. Manuals.
+1. All of the documents contained under each of the levels of documents listed in section 7.0.1 must be written using gender neutral pronouns.
 
 ## Bylaw 1 (The Constitution of the University of Toronto Engineering Society)
 1. Bylaw 1 shall specify the fundamental organization of the Society.
@@ -425,7 +423,7 @@
    1. A General Meeting; or
    1. A meeting of the Board of Directors.
 
-## Amendments
+## Amendments to Bylaws
 1. A bylaw amendment made by the Board of Directors is effective only until the next Annual General Meeting or a General Meeting called for the purpose of its ratification unless confirmed thereat, and in default of confirmation thereat, ceases to have effect at and from that time, and in that case no new bylaw of the same or like substance has any effect until confirmed at a General Meeting. If such approval has not occurred by the next Annual General Meeting the amendment is struck down and neither it nor any substantially similar amendment may be proposed at a meeting of the Board for one year following the date of the Annual General Meeting.
 
 ## Policies
@@ -439,3 +437,27 @@
 1. When a policy is passed, repealed, or amended, it shall be noted, within the relevant Policy, which of the parties listed in section 7.4.2 did so.
 1. A notice shall be given to the Board of Directors when a policy is passed, repealed, or amended by a party listed after the Board of Directors in section 7.4.2.
 1. Policies passed, Policies repealed, and Policy amendments by a party listed in 7.4.2 may not be repealed, passed, or reversed or substantively defeated, respectively, by parties which come after them in the same list until one (1) year after the amendment was made.
+
+## Manuals
+1. Each role (including members of bodies) defined in the Bylaws shall have a Manual, named "(Name of Role) Manual", with role name suffixes such as "Director" or "Manager" removed (unless the resulting title would be too confusing).
+1. Manuals shall be considered descriptions of the corresponding roles which supersede neither their Bylaw-mandated responsibilities nor specific Policies describing their responsibilities.
+1. Manuals shall:
+   1. Summarize the role's purpose;
+   1. Describe the role's typical operations, including executive structure and responsibilities as applicable;
+   1. List the role's responsibilities, whether ongoing, time-fixed, or optional; and
+   1. Contain enough detail to allow an incumbent with no experience in the Society to fulfill its basic functions.
+1. Manuals may only be amended by:
+   1. A simple majority vote of a General Meeting;
+   1. A simple majority vote of the Board of Directors;
+   1. A simple majority vote of the Executive Committee; or
+   1. A simple majority vote of the incumbents in the corresponding role, with the consent of the Officer overseeing the role (directly or indirectly).
+      1. For the sole purposes of this section, the Officers are their own overseeing Officers, and any other role with no explicitly defined overseeing Officer has the President as its overseeing Officer.
+1. Manuals shall be passed or repealed when the corresponding role is created or removed, respectively, by the same body creating or removing the role.
+   1. It shall be out of order to amend the Bylaws to create or remove a role without simultaneously passing or repealing, respectively, the corresponding Manual.
+   1. The parties listed in section 7.5.4 shall pass a Manual when a role previously created is discovered to be lacking its Manual, and shall repeal a Manual when a role previously removed is discovered to still have a Manual.
+      1. In the latter case, the role being nonexistent, the consent of the incumbents as described in section 7.5.4.d is not required.
+      1. Notwithstanding section 7.5.5.a, the delay in passing or repealing the Manual does not void the creation or removal, respectively, of the corresponding role.
+   1. Changes to the number or Constituency makeup of a role shall not be considered creation or removal of a role (e.g. the creation of Class Representatives for the PEY Constituency does not create a new role).
+1. When a Manual is amended, it shall be noted, within the relevant Manual, which of the parties listed in section 7.5.4 did so.
+1. Notice shall be given to the Board of Directors when a Manual is amended by a party listed after the Board of Directors in section 7.5.4.
+1. Amendments to Manuals by a party listed in section 7.5.4 may not be reversed or substantively defeated by parties which come after them in the same list until one (1) year after the amendment was made.

index.md

@@ -32,6 +32,60 @@ subtitle: Index of Documents
 	1. [Sustainability Policy](policies/sustainability-policy.md)
 	1. [Transition Policy](policies/transition-policy.md)
 
+## Manuals
+1. Manuals are amended as given in [Bylaw 1, section 7.5](bylaw-1.md)
+   1. EngSoc Officers:
+      1. President - [President Manual](manuals/president-manual.md)
+      1. VP Finance - [Finance Manual](manuals/vpf-manual.md)
+      1. VP Communications - [Communications Manual](manuals/vpc-manual.md)
+      1. VP Academic - [Academic Advocacy Manual](manuals/vpa-manual.md)
+      1. VP Student Life - [Student Life Manual](manuals/vpsl-manual.md)
+   1. The Board and its Standing Committees:
+      1. Directors of the Board - [Board Representative Manual](manuals/board-representative-manual.md)
+      1. Finance Committee - [Finance Committee Manual](manuals/fincomm-manual.md)
+      1. Policy and Structures Committee - [Policy and Structures Manual](manuals/psc-manual.md)
+      1. Academic Adovcacy Committee - [Academic Advocacy Committee Manual](manuals/aac-manual.md)
+      1. Affiliation Committee - [Affiliation Manual](manuals/cac-manual.md)
+   1. Class Representatives - [Class Representative Manual](manuals/class-representative-manual.md)
+   1. Neutral Officers:
+      1. Speaker of the Board - [Speaker Manual](manuals/speaker-manual.md)
+      1. Chief Returning Officer - [Returning Manual](manuals/returning-manual.md)
+      1. Ombudsperson - [Ombuds Manual](manuals/ombuds-manual.md)
+   1. Internal Representatives:
+      1. First Year Chair - [First Year Manual](manuals/first-year-manual.md)
+      1. Fourth Year Chair - [Fourth Year Manual](manuals/fourth-year-manual.md)
+      1. Valedictorian - [Valedictory Manual](manuals/valedictory-manual.md)
+   1. Project Directors:
+      1. Alumni Outreach Director - [Alumni Outreach Manual](manuals/alumni-outreach-manual.md)
+      1. Archivist - [Archives Manual](manuals/archives-manual.md)
+      1. Cannon Editor - [Cannon Manual](manuals/cannon-manual.md)
+      1. Cannonball Director - [Cannonball Manual](manuals/cannonball-manual.md)
+      1. Commuter Student Director - [Commuter Student Manual](manuals/commuter-student-manual.md)
+      1. Computer Systems Administrator - [Computer Systems Manual](manuals/computer-systems-manual.md)
+      1. Design Team Association Director - [DTA Manual](manuals/dta-manual.md)
+      1. Engineering Stores Managers - [Engineering Stores Manual](manuals/engineering-stores-manual.md)
+      1. Equity and Inclusivity Director - [Equity and Inclusivity Manual](manuals/equity-and-inclusivity-manual.md)
+      1. External Relations Director - [External Relations Manual](manuals/external-relations-manual.md)
+      1. F!rosh Handbook Editor - [F!rosh Handbook Manual](manuals/frosh-handbook-manual.md)
+      1. Gradball Director - [Gradball Manual](manuals/gradball-manual.md)
+      1. Hard Hat Café Managers - [Hard Hat Café Manual](manuals/hard-hat-cafe-manual.md)
+      1. Hi-Skule™ Director - [Hi-Skule™ Manual](manuals/hi-skule-manual.md)
+      1. International Transition Director - [International Transition Manual](manuals/international-transition-manual.md)
+      1. Iron Pin Director - [Iron Pin Manual](manuals/iron-pin-manual.md)
+      1. Mental Wellness Director - [Mental Wellness Manual](manuals/mental-wellness-manual.md)
+      1. Orientation Chair - [Orientation Manual](manuals/orientation-manual.md)
+      1. Skule Kup Director - [Skule Kup Manual](manuals/skule-kup-manual.md)
+      1. Skulebook Editor - [Skulebook Manual](manuals/skulebook-manual.md)
+      1. Skule™ Patrol Directors - [Skule™ Patrol Manual](manuals/skule-patrol-manual.md)
+      1. Skule™ Photography Director - [Skule™ Photography Manual](manuals/skule-photography-manual.md)
+      1. Social Media Coordinator(s) - [Social Media Manual](manuals/social-media-manual.md)
+      1. Sponsorship Director - [Sponsorship Manual](manuals/sponsorship-manual.md)
+      1. Suds Managers - [SUDS Manual](manuals/suds-manual.md)
+      1. Sustainability Director - [Sustainability Manual](manuals/sustainability-manual.md)
+      1. Toike Oike Editor - [Toike Oike Manual](manuals/toike-oike-manual.md)
+      1. UTEK Director - [UTEK Manual](manuals/utek-manual.md)
+      1. Webmaster - [Website Manual](manuals/website-manual.md)
+
 ## Other
 
 1. [Standing Rules of Order](standing-rules.md)

manuals/aac-manual.md

@@ -0,0 +1,50 @@
+---
+revdate: April 30, 2026
+title: Academic Advocacy Committee Manual
+pdf: manuals/Academic Advocacy Committee Manual
+subtitle: A Manual for the Academic Adovcacy Committee
+---
+
+# For Candidates
+
+## Role Summary
+1. The Academic Adovcacy Committee is TODO
+
+## General Responsibilities
+1. TODO
+
+## Required Qualifications
+1. TODO
+
+## Useful Qualifications
+1. TODO
+
+## Role Takeaways
+1. A Academic Adovcacy Committee missing qualifications listed in section 0.3 may gain them by exercising the role.
+1. TODO
+
+# Summary and Structure
+
+## Role Summary
+1. The Academic Adovcacy Committee is TODO
+
+## Transition
+1. The Academic Adovcacy Committee shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md).
+1. TODO
+
+## Executive Structure
+1. TODO
+
+## Executive Responsibilities
+1. TODO
+
+## Reporting Structure
+1. The Academic Adovcacy Committee is overseen by the [TODO](TODO-manual.md).
+
+# Manual of Responsibilities
+
+## Ongoing Responsibilities
+1. TODO
+
+## Time-fixed Responsibilities
+1. TODO

manuals/alumni-graduate-outreach-manual.md

@@ -0,0 +1,50 @@
+---
+revdate: April 30, 2026
+title: Alumni & Graduate Outreach Manual
+pdf: manuals/Alumni & Graduate Outreach Manual
+subtitle: A Manual for the Alumni & Graduate Outreach Director
+---
+
+# For Candidates
+
+## Role Summary
+1. The Alumni & Graduate Outreach Director is TODO
+
+## General Responsibilities
+1. TODO
+
+## Required Qualifications
+1. TODO
+
+## Useful Qualifications
+1. TODO
+
+## Role Takeaways
+1. A Alumni & Graduate Outreach Director missing qualifications listed in section 0.3 may gain them by exercising the role.
+1. TODO
+
+# Summary and Structure
+
+## Role Summary
+1. The Alumni & Graduate Outreach Director is TODO
+
+## Transition
+1. The Alumni & Graduate Outreach Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md).
+1. TODO
+
+## Executive Structure
+1. TODO
+
+## Executive Responsibilities
+1. TODO
+
+## Reporting Structure
+1. The Alumni & Graduate Outreach Director is overseen by the [TODO](TODO-manual.md).
+
+# Manual of Responsibilities
+
+## Ongoing Responsibilities
+1. TODO
+
+## Time-fixed Responsibilities
+1. TODO

manuals/archives-manual.md

@@ -0,0 +1,50 @@
+---
+revdate: April 30, 2026
+title: Archives Manual
+pdf: manuals/Archives Manual
+subtitle: A Manual for the Archivist
+---
+
+# For Candidates
+
+## Role Summary
+1. The Archivist is TODO
+
+## General Responsibilities
+1. TODO
+
+## Required Qualifications
+1. TODO
+
+## Useful Qualifications
+1. TODO
+
+## Role Takeaways
+1. A Archivist missing qualifications listed in section 0.3 may gain them by exercising the role.
+1. TODO
+
+# Summary and Structure
+
+## Role Summary
+1. The Archivist is TODO
+
+## Transition
+1. The Archivist shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md).
+1. TODO
+
+## Executive Structure
+1. TODO
+
+## Executive Responsibilities
+1. TODO
+
+## Reporting Structure
+1. The Archivist is overseen by the [TODO](TODO-manual.md).
+
+# Manual of Responsibilities
+
+## Ongoing Responsibilities
+1. TODO
+
+## Time-fixed Responsibilities
+1. TODO

manuals/board-representative-manual.md

@@ -0,0 +1,50 @@
+---
+revdate: April 30, 2026
+title: Board Representative Manual
+pdf: manuals/Board Representative Manual
+subtitle: A Manual for the Directors of the Board
+---
+
+# For Candidates
+
+## Role Summary
+1. The Directors of the Board is TODO
+
+## General Responsibilities
+1. TODO
+
+## Required Qualifications
+1. TODO
+
+## Useful Qualifications
+1. TODO
+
+## Role Takeaways
+1. A Directors of the Board missing qualifications listed in section 0.3 may gain them by exercising the role.
+1. TODO
+
+# Summary and Structure
+
+## Role Summary
+1. The Directors of the Board is TODO
+
+## Transition
+1. The Directors of the Board shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md).
+1. TODO
+
+## Executive Structure
+1. TODO
+
+## Executive Responsibilities
+1. TODO
+
+## Reporting Structure
+1. The Directors of the Board is overseen by the [TODO](TODO-manual.md).
+
+# Manual of Responsibilities
+
+## Ongoing Responsibilities
+1. TODO
+
+## Time-fixed Responsibilities
+1. TODO

manuals/business-management-manual.md

@@ -0,0 +1,50 @@
+---
+revdate: April 30, 2026
+title: Business Management Manual
+pdf: manuals/Business Management Manual
+subtitle: A Manual for the Business Manager
+---
+
+# For Candidates
+
+## Role Summary
+1. The Business Manager is TODO
+
+## General Responsibilities
+1. TODO
+
+## Required Qualifications
+1. TODO
+
+## Useful Qualifications
+1. TODO
+
+## Role Takeaways
+1. A Business Manager missing qualifications listed in section 0.3 may gain them by exercising the role.
+1. TODO
+
+# Summary and Structure
+
+## Role Summary
+1. The Business Manager is TODO
+
+## Transition
+1. The Business Manager shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md).
+1. TODO
+
+## Executive Structure
+1. TODO
+
+## Executive Responsibilities
+1. TODO
+
+## Reporting Structure
+1. The Business Manager is overseen by the [TODO](TODO-manual.md).
+
+# Manual of Responsibilities
+
+## Ongoing Responsibilities
+1. TODO
+
+## Time-fixed Responsibilities
+1. TODO