Fall 2025 Documentation

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Database Design

This section shows the organization of the database in the repository. This database helps with scheduling appointments and managing different profiles (Admin, User service/support, therapist, sponsor, patient, and parent). The different tables in the database and the relationships between them are shown below.

The tables:

• User - Used to allow access to all users on the website
• NonEmployee - Used to keep track of users who need to have more personal information (patients and parents)
• PostCodeCity - Used to keep track of postal codes (collected on the contact form)
• Patient - Used to manage patients (data collected from contact form; used for assigning appointments/therapists)
• Specialization - Gives therapists different specializations (not enum since specializations need to be added over time)
• Session - Used to manage appointments and sessions
• SessionType - Used to store details about the session
• SessionPatient - Assigns patients and therapists to sessions
• MedicalRecord - Stores medical records for patients
• Sponsor - Manages sponsors (they sponsor patients for insurance and other purposes)
• Report - Stores progress reports for each patient
• ReportData - Stores a question and answer (stored in progress report)
• ContactForm - Stores more personal information from the contact form (patients and parents)
• TherapyNote - Stores detailed therapy notes per patient (goals, progress, observations, recommendations)
• TherapyNoteObjective – Stores each objective/goal worked on in a given therapy note

User

Column	Description
id	Primary Key
fName	First Name
mInit	Middle Initial (optional)
lName	Last Name
email	Email Address (optional)
phone	Phone Number
whatsApp	WhatsApp Profile (optional)
contactPref	Preferred Contact (Three choices (from enum): email, phone number, or WhatsApp)
type	Type of user (optional; Three choices (from enum): therapist, user services or admin)
Specializations	List of therapy specializations (optional; references Specialization table)
Sessions	List of sessions (references Session table)
NonEmployee	More personal details (optional; references NonEmployee table)

NonEmployee

Column	Description
id	Primary Key
User	Stores basic information (reference to User.id)
dob	Date of birth (MM/DD/YYYY)
gender	Gender (Three choices (from enum): female, male, and other)
streetName	Street Name of Address
streetNum	Street Number of Address
buildingNum	Building number of Address (optional)
PostCode	Postal Code of Address
PostCodeCity	Stores the city and postal code (references PostCodeCity.postCode)
Children	List of children who are patients (if the user is a parent; references Patient table)
Patient	More personal details for patients (optional; references Patient table)

PostCodeCity

Column	Description
postCode	Primary Key; Postal Code
city	City of the Address
person	List of users with this Postal Code (references NonEmployee table)

Patient

Column	Description
id	Primary Key
User	Stores other information (reference to NonEmployee.id)
identification	ID number/information for the Dominican Republic
diagnosed	Is the patient diagnosed with Autism or not?
Appointments	List of appointments for the patient (references SessionPatient table)
MedicalRecord	List of medical records for the patient (references MedicalRecord table)
ProgressReports	List of Progress Reports for the patient (references Report table)
ContactForm	Stores more data from the ContactForm (optional; references ContactForm table)
sponsorId	ID of the sponsor (optional)
Sponsor	The details of the sponsor (optional; reference to Sponsor.id)
Parents	Parents of the patient (references NonEmployee table)
TherapyNotes	List of structured therapy notes for the patient (references TherapyNote table)

Specialization

Column	Description
id	Primary Key
name	Name of specialization
Therapists	List of therapists with this specialization (references User table)

Session

Column	Description
id	Primary Key
time	Time when the Session is scheduled
duration	Duration of the Session
comment	Comments made during the session (optional)
maxAttendance	Maximum number of patients in the session
typeId	ID of Session Type
Type	Session Type details (reference to SessionType.id)
therapistId	ID of the therapist of the Session
Therapist	Therapist details (reference to User.id)
Patients	Patients in the session (references SessionPatient table)

SessionType

Column	Description
id	Primary Key
name	Name of Session
color	Color of the session block on calendar view
Sessions	List of Sessions with this Session Type (references Session table)

SessionPatient

Column	Description
sessionId	ID of session
Session	Session that has the patient (reference to Session.id)
patientId	ID of the patient of the Session
Patient	Patient details (reference to Patient.id)
paid	Did the user pay their dues?

MedicalRecord

Column	Description
id	Primary Key
data	The medical record data
patientId	ID of the patient
Patient	Patient details (reference to Patient.id)

Sponsor

Column	Description
id	Primary Key
name	The name of the sponsor
contact	Contact Details of the sponsor
Patients	List of patients with this sponsor (references Patient table)

Report

Column	Description
id	Primary Key
date	Date of the Progress Report
patientId	ID of the patient of the Report
Patient	Patient details (reference to Patient.id)
Questions	Content of the Progress Report (references the ReportData table)

ReportData

Column	Description
reportId	Primary Key
Report	Progress report with the questions (reference to Report.id)
question	A question on the Progress Report
answer	An answer to the same question on the Progress Report

ContactForm

Column	Description
id	Primary Key
nationality	Nationality of Patient
returnPatient	Is the patient a returning patient?
wantsEval	Does the patient want a diagnostic evaluation?
insurance	Insurance of patient (Several options (from enum))
comment	Comments made by the patient on the contact form (optional)
status	Status of the application (Three options (from enum): processing, scheduling, and completed)
patientId	ID of the patient of the ContactForm
Patient	Patient details (reference to Patient.id)

TherapyNote

Column	Description
id	Primary Key
patientId	ID of the patient this note belongs to
Patient	Patient details (reference to Patient.id, cascade on delete/update)
therapyType	Type of therapy for this note (string; mapped in the app to labels like “Learning Therapy”, “Speech Therapy”, etc.)
otherTherapies	Other therapies involved (optional)
objectivesDate	Date for the “objectives worked on” section (optional)
reinforcersUsed	Reinforcers used in this session (optional)
reinforcersDate	Date associated with reinforcers used (optional)
familyRecommendations	Recommendations for the family and/or user (optional)
familyRecommendationsDate	Date for the recommendations block (optional)
goalsAchieved	Goals achieved in this period (required)
goalsAchievedDate	Date for goals achieved (optional)
progressNotes	Progress notes (what happened in therapy; required)
progressNotesDate	Date for progress notes (optional)
nextSessionObjectives	Objectives for the next therapy session (required)
nextSessionObjectivesDate	Date for next session objectives (optional)
incidents	Incidents during or around therapy (optional)
incidentsDate	Date for incidents (optional)
generalObservations	General observations from the therapist (required)
generalObservationsDate	Date for general observations (optional)
groupRecommendationParents	Group recommendation for parents (optional)
createdAt	Timestamp when the note was created (default: now)
updatedAt	Timestamp when the note was last updated (auto-updated)
objectives	List of objectives/goals linked to this note (references TherapyNoteObjective table)

TherapyNoteObjective

Column	Description
id	Primary Key
therapyNoteId	ID of the therapy note this objective belongs to
TherapyNote	Therapy note reference (reference to TherapyNote.id, cascade on delete)
goalKey	Optional key for predefined objectives (for mapping to configured goal lists)
goalLabel	Human-readable label for the goal/objective (required)
details	Therapist’s detailed notes for this specific goal (optional)

Entity-Relationship (ER) Diagram

This diagram shows in visual detail the relationships between each table and the organization of the data.

Fall 2025 updates (TherapyNote / TherapyNoteObjective and documentation) by: Veda Manchana

Original (Created By: Sreeja Amaresam and Emory Grubbs) - Spring 2025