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| 4. Discontinue weekly meetings, and adopt a longer monthly meeting | ||
| 5. Coworking times | ||
| 6. Additional options / ideas? | ||
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I think ADRs for all proposed or accepted decisions, Manage small scope tickets via a cloud team github project board, Continue weekly meetings and Coworking times(exceptionally for unblocking sessions), would be great.
We could write a meeting report after every meeting, which summarizes the topics that were discussed during the meeting and outline the diffferent tasks which need to be done; this could be linked to a github project board for a holistic view of the tasks.
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@emmanue great comments. How should we identify who writes the meeting report? Keeping minutes like this or reporting back after each meeting has been a consistent problem for our teams, due to low time availability.
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@ZavenArra I'm up for the task. If there is a template on which to start from that would be great. If not I will write one from scratch and use that to write the the reports after every weekly meeting.
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@emmanue we do not have a meeting minutes template specifically, but there are some easy ones to follow in Evernote that I really like. If using Evernote, when you start a new note, a few options are shown on the page for templates, with "Meeting Note" being one of them. I've attached a screenshot of that template for you to check out.
The Greenstand google drive also has nice templates created just for Greenstand. But they just have our logo, footer noting the year, and formatting specs. If you wanted, you could draft a meeting minute template starting with a Greenstand basic template, then I can upload it to that space so that it is held there forever for future use.
Just let me know if I can help! :)
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Thanks @tabi-k please could you send me the Greenstand template on slack.
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I like it. My preference is for asynchronous communication, and if there is "live" communication, that notes be recorded/published somewhere, so I can find an hour or two here or there and catch up on what's been going on, then dive into some work that's been planned (or provide some of the planning work, asynchronously) |
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I haven't been actively contributing for now but adding my two cents: I vote for asynchronous communication as well, or if is possible a monthly meeting is preferable. We could share a simple doc on google drive and every time we met add the topics we want to talk about and action items to follow we pinned who should we talk to for a specific task/project to do. |
Would a github project board work to track topics and action items that need attention, or do you think we need a separate doc to preload these less structured thoughts? @ximena9201 |
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@emmanue happy to share a template via Slack, no problem. @ximena9201 & @ZavenArra - if you need any operational support setting up new meetings with standard meeting minute templates & documentation for where to store those notes, just let me know what I can do to help :) |
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