From 579034c044c2795707d01ce1dd5bafeeb9c53aa8 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sat, 31 May 2025 23:39:06 -0400 Subject: [PATCH 01/46] Support arbitrary alpha/roman numbers --- scripts/lineno_to_section.py | 50 ++++++++++++++++++++++++++++++------ scripts/mds_to_html.py | 13 ++++------ 2 files changed, 47 insertions(+), 16 deletions(-) diff --git a/scripts/lineno_to_section.py b/scripts/lineno_to_section.py index 7ce00903..29765507 100644 --- a/scripts/lineno_to_section.py +++ b/scripts/lineno_to_section.py @@ -1,12 +1,46 @@ import re +from functools import reduce Section = tuple[int, int, int, int, int] -ROMAN = [ - 'i', 'ii', 'iii', 'iv', 'v', - 'vi', 'vii', 'viii', 'ix', 'x', - 'xi', 'xii', 'xiii', 'xiv', 'xv', - 'xvi', 'xvii', 'xviii', 'xix', 'xx', -] + +def to_alpha(num: int) -> str: + num += 1 # 0-indexed alpha + chars = [] + while num > 0: + num, d = divmod(num, 26) + if d == 0: + num, d = num - 1, d + 26 + chars.append(chr(ord('a') + d - 1)) + return ''.join(reversed(chars)) + +def from_alpha(alpha: str) -> int: + alpha = alpha.strip().casefold() + if not alpha.isalpha(): + raise ValueError(alpha) + return reduce(lambda r, x: r * 26 + x, (ord(c) - ord('a') + 1 for c in alpha)) - 1 + +ROMAN_VALUES = 1, 4, 5, 9, 10, 40, 50, 90, 100, 400, 500, 900, 1000 +ROMAN_LETTERS = 'i', 'iv', 'v', 'ix', 'x', 'xl', 'l', 'xc', 'c', 'cd', 'd', 'cm', 'm' + +def to_roman(num: int) -> str: + num += 1 # 0-indexed alpha + letters = [] + i = len(ROMAN_VALUES) - 1 + while num > 0: + x, num = divmod(num, ROMAN_VALUES[i]) + letters.extend([ROMAN_LETTERS[i]] * x) + i -= 1 + return ''.join(letters) + +def from_roman(roman: str) -> int: + i = len(ROMAN_VALUES) - 1 + num = 0 + while roman and i >= 0: + while roman.startswith(ROMAN_LETTERS[i]): + num += ROMAN_VALUES[i] + roman = roman[len(ROMAN_LETTERS[i]):] + i -= 1 + return num - 1 def lineno_to_section(lineno: int, lines: list[str]) -> Section: if lineno < 0: @@ -59,7 +93,7 @@ def section_to_str(section: Section) -> str: if section[2] >= 0: s += '.' + str(section[2] + 1) if section[3] >= 0: - s += '.' + chr(ord('a') + section[3]) + s += '.' + to_alpha(section[3]) if section[4] >= 0: - s += '.' + ROMAN[section[4]] + s += '.' + to_roman(section[4]) return s diff --git a/scripts/mds_to_html.py b/scripts/mds_to_html.py index 8429bc69..d594b09c 100644 --- a/scripts/mds_to_html.py +++ b/scripts/mds_to_html.py @@ -12,13 +12,13 @@ import jinja2 import yaml -from lineno_to_section import section_to_str, ROMAN +from lineno_to_section import section_to_str, from_alpha, from_roman SPLIT_RE = r'(?:chapters?|chaps?\.|chs?\.|sections?|secs?\.|ss?\.|§|§|§)\s*' CHAPTER_SPLIT_RE = r'(?:chapters?|chaps?\.|chs?\.)\s*' SECTION_SPLIT_RE = r'(?:sections?|secs?\.|ss?\.|§|§|§)\s*' -SECTION_RE = r'([0-9]+)(?:\.([0-9]+)(?:\.([1-9][0-9]*)(?:\.?([a-z])(?:\.([ivxlcdm]+))?)?)?)?' -SUBSECTION_RE = r'([0-9]+)\.([0-9]+)(?:\.([1-9][0-9]*)(?:\.?([a-z])(?:\.([ivxlcdm]+))?)?)?' +SECTION_RE = r'([0-9]+)(?:\.([0-9]+)(?:\.([1-9][0-9]*)(?:\.?([a-z]+)(?:\.([ivxlcdm]+))?)?)?)?' +SUBSECTION_RE = r'([0-9]+)\.([0-9]+)(?:\.([1-9][0-9]*)(?:\.?([a-z]+)(?:\.([ivxlcdm]+))?)?)?' REF_RE = fr'({CHAPTER_SPLIT_RE}(?P{SECTION_RE})|{SECTION_SPLIT_RE}(?P
{SUBSECTION_RE}))(?:\.(?=\S))?' def crossref_href(section: str) -> str | None: @@ -31,12 +31,9 @@ def crossref_href(section: str) -> str | None: if c: href += '-' + str(int(c) - 1) if d: - href += '-' + str(ord(d) - ord('a')) + href += '-' + str(from_alpha(d)) if e: - try: - href += '-' + str(ROMAN.index(e)) - except IndexError: - return None + href += '-' + str(from_roman(e)) return href else: return None From b266f08fd7b5b2c1f30dc82647f2b1e9cee85017 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Fri, 27 Jun 2025 01:35:56 -0400 Subject: [PATCH 02/46] Initial draft of role manuals idea --- bylaw-1.md | 42 +++++++++++++++++++++------- index.md | 52 +++++++++++++++++++++++++++++++++++ manuals/ombuds-manual.md | 46 +++++++++++++++++++++++++++++++ policies/transition-policy.md | 21 ++++++++++++++ 4 files changed, 151 insertions(+), 10 deletions(-) create mode 100644 manuals/ombuds-manual.md diff --git a/bylaw-1.md b/bylaw-1.md index 35e5022f..a6d9a5d0 100644 --- a/bylaw-1.md +++ b/bylaw-1.md @@ -367,10 +367,7 @@ subtitle: The Constitution ## General 1. The Council shall be composed of the Board Members, Project Directors, Class Representatives, one (1) representative selected by each Ancillary Organization, Internal Representatives, and Spirit Heads. - -## Quorum -1. Quorum at a meeting of the Council shall be fifty percent (50%) of voting members present. -1. Proxy votes shall count towards Quorum. +1. The Council is not a formal body of the Society but simply a single term encompassing all the listed roles. # Employees @@ -383,14 +380,15 @@ subtitle: The Constitution 1. Maintaining the day-to-day financial records of the Society; and 1. Other duties as may be specified in Bylaws and Policies. -# Amendments, Bylaws, and Policies +# Governing Documents and their Amendments ## General -1. There shall be three levels of documents specifying the organization of the Society; +1. There shall be four levels of documents specifying the organization of the Society; 1. Bylaw 1 (Constitution); - 1. Other Bylaws; and - 1. Policies. -1. All of the documents contained under each of the levels of documents listed in 7.0.1 must be written using gender neutral pronouns. + 1. Other Bylaws; + 1. Policies; and + 1. Manuals. +1. All of the documents contained under each of the levels of documents listed in section 7.0.1 must be written using gender neutral pronouns. ## Bylaw 1 (The Constitution of the University of Toronto Engineering Society) 1. Bylaw 1 shall specify the fundamental organization of the Society. @@ -406,7 +404,7 @@ subtitle: The Constitution 1. A General Meeting; or 1. A meeting of the Board of Directors. -## Amendments +## Amendments to Bylaws 1. A bylaw amendment made by the Board of Directors is effective only until the next Annual General Meeting or a General Meeting called for the purpose of its ratification unless confirmed thereat, and in default of confirmation thereat, ceases to have effect at and from that time, and in that case no new bylaw of the same or like substance has any effect until confirmed at a General Meeting. If such approval has not occurred by the next Annual General Meeting the amendment is struck down and neither it nor any substantially similar amendment may be proposed at a meeting of the Board for one year following the date of the Annual General Meeting. ## Policies @@ -423,3 +421,27 @@ subtitle: The Constitution 1. Policies passed, repealed, or amended at a meeting of the Board of Directors may only be repealed, re-instated, or amended at another meeting of the Board, or a General Meeting for a period of one (1) year. 1. Policies passed, repealed, or amended at a meeting of the Officers may be repealed, amended, or re-instated at another meeting of the Officers, a Board of Directors meeting, or a General Meeting for a period of one (1) year. 1. One (1) year after a policy has been passed, repealed, or amended; it may again be amended or repealed by anybody outlined in Section 7.4.2. + +## Manuals +1. Each role (including members of bodies) defined in the Bylaws shall have a Manual, named "(Name of Role) Manual", with role name suffixes such as "Director" or "Manager" removed (unless the resulting title would be too confusing). +1. Manuals shall be considered descriptions of the corresponding roles which supersede neither their Bylaw-mandated responsibilities nor specific Policies describing their responsibilities. +1. Manuals shall: + 1. Summarize the role's purpose; + 1. Describe the role's typical operations, including executive structure and responsibilities as applicable; + 1. List the role's responsibilities, whether ongoing, time-fixed, or optional; and + 1. Contain enough detail to allow an incumbent with no experience in the Society to fulfill its basic functions. +1. Manuals may only be amended by: + 1. A simple majority vote of a General Meeting; + 1. A simple majority vote of the Board of Directors; + 1. A simple majority vote of the Executive Committee; + 1. A simple majority vote of the incumbents in the corresponding role, with the consent of the Officer overseeing the role (directly or indirectly); or + 1. A simple majority vote of the Policy and Structures Committee. +1. Manuals shall be passed or repealed when the corresponding role is created or removed, respectively, by the same body creating or removing the role. + 1. It shall be out of order to amend the Bylaws to create or remove a role without simultaneously passing or repealing, respectively, the corresponding Manual. + 1. The parties listed in section 7.5.4 shall pass a Manual when a role previously created is discovered to be lacking its Manual, and shall repeal a Manual when a role previously removed is discovered to still have a Manual. + 1. In the latter case, the role being nonexistent, the consent of the incumbents as described in section 7.5.4.d is not required. + 1. Notwithstanding section 7.5.5.a, the delay in passing or repealing the Manual does not void the creation or removal, respectively, of the corresponding role. + 1. Changes to the number or Constituency makeup of a role shall not be considered creation or removal of a role (e.g. the creation of Class Representatives for the PEY Constituency does not create a new role). +1. When a Manual is amended, it shall be noted which of the parties listed in section 7.5.4 did so. +1. Notice shall be given to the Board of Directors when a Manual is amended by a party listed after the Board of Directors in section 7.5.4. +1. Amendments to Manuals by a party listed in section 7.5.4 may not be reversed or substantively defeated by parties which come after them in the same list until one (1) year after the amendment was made. diff --git a/index.md b/index.md index 6d04dbfc..bc96f022 100644 --- a/index.md +++ b/index.md @@ -31,6 +31,58 @@ subtitle: Index of Documents 1. [Sustainability Policy](policies/sustainability-policy.md) 1. [Transition Policy](policies/transition-policy.md) +## Manuals +1. Manuals are amended as given in [Bylaw 1, section 7.5](bylaw-1.md) + 1. EngSoc Officers: + 1. President - [President Manual](manuals/president-manual.md) + 1. VP Finance - [Finance Manual](manuals/vpf-manual.md) + 1. VP Communications - [Communications Manual](manuals/vpc-manual.md) + 1. VP Academic - [Academic Advocacy Manual](manuals/vpa-manual.md) + 1. VP Student Life - [Student Life Manual](manuals/vpsl-manual.md) + 1. The Board and its Standing Committees: + 1. Directors of the Board - [Board Representative Manual](manuals/board-representative-manual.md) + 1. Finance Committee - [Finance Committee Manual](manuals/fincomm-manual.md) + 1. Policy and Structures Committee - [Policy and Structures Manual](manuals/psc-manual.md) + 1. Academic Adovcacy Committee - [Academic Advocacy Committee Manual](manuals/aac-manual.md) + 1. Affiliation Committee - [Affiliation Manual](manuals/cac-manual.md) + 1. Class Representatives - [Class Representative Manual](manuals/class-representative-manual.md) + 1. Neutral Officers: + 1. Speaker of the Board - [Speaker Manual](manuals/speaker-manual.md) + 1. Chief Returning Officer - [Returning Manual](manuals/returning-manual.md) + 1. Ombudsperson - [Ombuds Manual](manuals/ombuds-manual.md) + 1. Internal Representatives: + 1. First Year Chair - [First Year Manual](manuals/first-year-manual.md) + 1. Fourth Year Chair - [Fourth Year Manual](manuals/fourth-year-manual.md) + 1. Valedictorian - [Valedictory Manual](manuals/valedictory-manual.md) + 1. Project Directors: + 1. Toike Oike Editor - [Toike Oike Manual](manuals/toike-oike-manual.md) + 1. Cannon Editor - [Cannon Manual](manuals/cannon-manual.md) + 1. F!rosh Handbook Editor - [F!rosh Handbook Manual](manuals/frosh-handbook-manual.md) + 1. Skulebook Editor - [Skulebook Manual](manuals/skulebook-manual.md) + 1. Engineering Stores Managers - [Engineering Stores Manual](manuals/engineering-stores-manual.md) + 1. Suds Managers - [SUDS Manual](manuals/suds-manual.md) + 1. Hard Hat Café Managers - [Hard Hat Café Manual](manuals/hard-hat-cafe-manual.md) + 1. Archivist - [Archives Manual](manuals/archives-manual.md) + 1. Webmaster - [Website Manual](manuals/website-manual.md) + 1. Computer Systems Administrator - [Computer Systems Manual](manuals/computer-systems-manual.md) + 1. Hi-Skule™ Director - [Hi-Skule™ Manual](manuals/hi-skule-manual.md) + 1. Cannonball Director - [Cannonball Manual](manuals/cannonball-manual.md) + 1. Gradball Director - [Gradball Manual](manuals/gradball-manual.md) + 1. Community Outreach Director - [Community Outreach Manual](manuals/community-outreach-manual.md) + 1. Sponsorship Director - [Sponsorship Manual](manuals/sponsorship-manual.md) + 1. Orientation Chair - [Orientation Manual](manuals/orientation-manual.md) + 1. UTEK Director - [UTEK Manual](manuals/utek-manual.md) + 1. Skule Kup Director - [Skule Kup Manual](manuals/skule-kup-manual.md) + 1. Alumni Outreach Director - [Alumni Outreach Manual](manuals/alumni-outreach-manual.md) + 1. Mental Wellness Director - [Mental Wellness Manual](manuals/mental-wellness-manual.md) + 1. Design Team Association Director - [DTA Manual](manuals/dta-manual.md) + 1. Equity and Inclusivity Director - [Equity and Inclusivity Manual](manuals/equity-and-inclusivity-manual.md) + 1. Social Media Coordinator(s) - [Social Media Manual](manuals/social-media-manual.md) + 1. Skule™ Photography Director - [Skule™ Photography Manual](manuals/skule-photography-manual.md) + 1. External Relations Director - [External Relations Manual](manuals/external-relations-manual.md) + 1. Sustainability Director - [Sustainability Manual](manuals/sustainability-manual.md) + 1. Skule™ Patrol Directors - [Skule™ Patrol Manual](manuals/skule-patrol-manual.md) + ## Other 1. [Standing Rules of Order](standing-rules.md) diff --git a/manuals/ombuds-manual.md b/manuals/ombuds-manual.md new file mode 100644 index 00000000..2f28a128 --- /dev/null +++ b/manuals/ombuds-manual.md @@ -0,0 +1,46 @@ +--- +revdate: May 31, 2025 +title: Ombuds Manual +pdf: policies/Ombuds Manual +subtitle: A Manual for the Ombudsperson +--- + +# Summary and Structure + +## Role Summary +1. The Ombudsperson is an impartial role chiefly responsible for the investigation of complaints against EngSoc roles, but also for other miscellaneous tasks demanding neutrality and impartiality. + +## Transition +1. The Ombudsperson shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). + +## Executive Structure +1. The Ombudsperson has no regular executive structure. + +## Executive Responsibilities +1. All responsibilities of the role fall on the Ombudsperson. + +## Reporting Structure +1. The Ombudsperson is overseen by the [Speaker of the Board of Directors](speaker-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. The Ombudsperson receives all formal complaints (except against themself) and, upon receipt, either investigates them or forwards them to the correct investigator, as described in the [Policy on Complaints](../policies/policy-on-complaints.md). + 1. When unable to investigate a complaint themself, the Ombudsperson delegates it to the Speaker. +1. The Ombudsperson surveys Members upon direction of the Board or at their discretion on request. + +## Time-fixed Responsibilities +1. Before November of their term, the Ombudsperson shall complete a form of Equity Training and Sexual Violence Prevention and Response Training and ensure that the following roles have done the same: + 1. EngSoc Officers + 1. Speaker of the Board + 1. Suds Managers + 1. Cannonball Director + 1. Gradball Director + 1. Mental Wellness Director + 1. Equity and Inclusivity Director +1. In November of their term, the Ombudsperson submits motions to recall any role-holders listed above which have not completed their mandatory training. +1. In November of their term or thereabouts, the Ombudsperson holds the Fall EngSoc Meet & Greet. +1. In March of their term or thereabouts, the Ombudsperson holds the Spring EngSoc Meet & Greet. +1. In March of their term, the Ombudsperson reviews the [Policy on Complaints](../policies/policy-on-complaints.md) and this Manual, and submits any updates to the Policy and Structures Committee +1. In March of their term, the Ombudsperson creates and distributes the Skule Census. +1. In April of their term, the Ombudsperson reports to the Board the results of the Skule Census and any other issues they identified that year. diff --git a/policies/transition-policy.md b/policies/transition-policy.md index c03ef4b8..c3206acd 100644 --- a/policies/transition-policy.md +++ b/policies/transition-policy.md @@ -36,3 +36,24 @@ subtitle: Transition Policy 1. A Transition Meeting should be completed prior to an incoming Officer taking on their role. 1. Between Transition Meetings prior to formally taking on their role, incoming Officers are encouraged to familiarize themselves with the responsibilities of their new role. 1. A Transition Meeting should be scheduled within three (3) weeks following the Board of Directors meeting at which a Project Director, Speaker, or Chief Returning Officer is elected. + +# Manuals + +## General +1. Manuals are defined in [Bylaw 1 section 7.5](../bylaw-1.md). + +## Contents +1. Each Manual shall contain the following chapters: + 1. "Summary and Structure" - which shall contain the following sections: + 1. "Role Summary" - which shall summarize the role + 1. "Transition" - which shall describe the transition process, by referencing this Policy, and where appropriate by giving role-specific details. + 1. "Executive Structure" + 1. "Executive Responsibilities" + 1. "Reporting Structure" + 1. "Manual of Responsibilities" - which shall contain the following sections: + 1. "Ongoing Responsibilities" - listing all tasks for which the role is responsible on an on-going basis, and the conditions triggering such tasks when applicable. + 1. "Time-fixed Responsibilities" - listing all tasks for which the role is responsible at a certain point in time, and the respective points in time, in chronological order. This list shall include an item describing that the role reviews the Manual and relevant Policies, and submits any updates to the Policy and Structures Committee. + 1. "Optional Responsibilities" - listing all tasks for which the role has, from time to time in its history, been responsible, but without which the role may still be considered to have functioned at a basic level. + 1. A "Manual on (Responsibility)" section for each responsibility described in the previous three sections which requires more detailed description + 1. Any other chapters as necessary to fully describe the role. +1. Manuals may delegate to Policies for even more detailed descriptions of specific responsibilities as necessary. From 70701f1319c2ebbf628a90f314ffc4be60ddd9c2 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Tue, 1 Jul 2025 03:14:45 -0400 Subject: [PATCH 03/46] Changes suggested at PSC --- bylaw-1.md | 3 +-- 1 file changed, 1 insertion(+), 2 deletions(-) diff --git a/bylaw-1.md b/bylaw-1.md index a6d9a5d0..250360e7 100644 --- a/bylaw-1.md +++ b/bylaw-1.md @@ -435,13 +435,12 @@ subtitle: The Constitution 1. A simple majority vote of the Board of Directors; 1. A simple majority vote of the Executive Committee; 1. A simple majority vote of the incumbents in the corresponding role, with the consent of the Officer overseeing the role (directly or indirectly); or - 1. A simple majority vote of the Policy and Structures Committee. 1. Manuals shall be passed or repealed when the corresponding role is created or removed, respectively, by the same body creating or removing the role. 1. It shall be out of order to amend the Bylaws to create or remove a role without simultaneously passing or repealing, respectively, the corresponding Manual. 1. The parties listed in section 7.5.4 shall pass a Manual when a role previously created is discovered to be lacking its Manual, and shall repeal a Manual when a role previously removed is discovered to still have a Manual. 1. In the latter case, the role being nonexistent, the consent of the incumbents as described in section 7.5.4.d is not required. 1. Notwithstanding section 7.5.5.a, the delay in passing or repealing the Manual does not void the creation or removal, respectively, of the corresponding role. 1. Changes to the number or Constituency makeup of a role shall not be considered creation or removal of a role (e.g. the creation of Class Representatives for the PEY Constituency does not create a new role). -1. When a Manual is amended, it shall be noted which of the parties listed in section 7.5.4 did so. +1. When a Manual is amended, it shall be noted, within the relevant Manual, which of the parties listed in section 7.5.4 did so. 1. Notice shall be given to the Board of Directors when a Manual is amended by a party listed after the Board of Directors in section 7.5.4. 1. Amendments to Manuals by a party listed in section 7.5.4 may not be reversed or substantively defeated by parties which come after them in the same list until one (1) year after the amendment was made. From e3754c0b5ef9a77e44b2c9632d5410a83497a33b Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Wed, 16 Jul 2025 16:24:35 -0400 Subject: [PATCH 04/46] Fix wording of Manuals amendment list --- bylaw-1.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/bylaw-1.md b/bylaw-1.md index 250360e7..09175297 100644 --- a/bylaw-1.md +++ b/bylaw-1.md @@ -433,8 +433,8 @@ subtitle: The Constitution 1. Manuals may only be amended by: 1. A simple majority vote of a General Meeting; 1. A simple majority vote of the Board of Directors; - 1. A simple majority vote of the Executive Committee; - 1. A simple majority vote of the incumbents in the corresponding role, with the consent of the Officer overseeing the role (directly or indirectly); or + 1. A simple majority vote of the Executive Committee; or + 1. A simple majority vote of the incumbents in the corresponding role, with the consent of the Officer overseeing the role (directly or indirectly). 1. Manuals shall be passed or repealed when the corresponding role is created or removed, respectively, by the same body creating or removing the role. 1. It shall be out of order to amend the Bylaws to create or remove a role without simultaneously passing or repealing, respectively, the corresponding Manual. 1. The parties listed in section 7.5.4 shall pass a Manual when a role previously created is discovered to be lacking its Manual, and shall repeal a Manual when a role previously removed is discovered to still have a Manual. From 34bef6185f9b7bffe2f5fc05f8939a31feefbe1f Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sun, 27 Jul 2025 23:27:15 -0400 Subject: [PATCH 05/46] Expand contents of Manuals --- manuals/ombuds-manual.md | 25 +++++++++++++++++++++++++ policies/transition-policy.md | 8 +++++++- 2 files changed, 32 insertions(+), 1 deletion(-) diff --git a/manuals/ombuds-manual.md b/manuals/ombuds-manual.md index 2f28a128..41a48e74 100644 --- a/manuals/ombuds-manual.md +++ b/manuals/ombuds-manual.md @@ -5,6 +5,31 @@ pdf: policies/Ombuds Manual subtitle: A Manual for the Ombudsperson --- +# For Candidates + +## Role Summary +1. The Ombudsperson is a Neutral Officer chiefly responsible for the investigation of complaints against EngSoc roles, but also for running the Census, enforcing training requirements, and other impartial duties. + +## General Responsibilities +1. The Ombudsperson receives all formal complaints (except against themself) and investigates most of them in accordance with the [Policy on Complaints](../policies/policy-on-complaints.md). +1. The Ombudsperson hosts the Fall and Spring EngSoc Meet & Greet events to allow Members to familiarize themselves with EngSoc and its roles. +1. The Ombudsperson runs the Skule™ Census annually and reports to the Board of Directors on its results. +1. The Ombudsperson has other responsibilities listed in Chapter 2 of this Manual. + +## Required Qualifications +1. The Ombudsperson must be impartial in all aspects of the role. + +## Useful Qualifications +1. Skills and/or experience in the following are beneficial for the Ombudsperson to have: + 1. Dispute resolution + 1. Research, especially surveying a population + 1. Investigation and fact-finding +1. Knowledge of the workings of the Engineering Society is an asset. + +## Role Takeaways +1. An Ombudsperson missing qualifications listed in section 0.3 may gain them by exercising the role. +1. The Ombudsperson role is useful experience for a prospective candidate for [Speaker of the Board](speaker-manual.md) to have. + # Summary and Structure ## Role Summary diff --git a/policies/transition-policy.md b/policies/transition-policy.md index c3206acd..ad42565e 100644 --- a/policies/transition-policy.md +++ b/policies/transition-policy.md @@ -44,8 +44,14 @@ subtitle: Transition Policy ## Contents 1. Each Manual shall contain the following chapters: + 1. "For Prospective Candidates" - which shall not exceed one letter-sized page when printed (omitting less important information where necessary to meet this requirement) and which shall contain the following sections: + 1. "Role Summary" - which shall summarize the role in a manner and length suitable for direct inclusion in election notices. + 1. "General Responsibilities" - which shall list, or summarize, a few key responsibilities of the role, and direct prospective candidates to the rest of the Manual. + 1. "Required Qualifications" - which shall list qualifications, including experience, without which a candidate is guaranteed to fail to uphold the responsibilities of the role. + 1. "Useful Qualifications" - which shall list qualifications, including experience, that will make it easier for the candidate to succeed in the role, or which will amplify their success. + 1. "Role Takeaways" - which shall list benefits of holding the position - including without limitation experience, pathways to EngSoc roles with greater influence, hard/soft skills for future career prospects, etc. - and which may refer to the "Useful Qualifications" section to indicate that qualifications absent at hire may be gained through the role. 1. "Summary and Structure" - which shall contain the following sections: - 1. "Role Summary" - which shall summarize the role + 1. "Role Summary" - which shall summarize the role as a reminder for the incumbent. 1. "Transition" - which shall describe the transition process, by referencing this Policy, and where appropriate by giving role-specific details. 1. "Executive Structure" 1. "Executive Responsibilities" From 1b0a3053c3ae973004aa8bc580ca9b7314d201f4 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sat, 2 Aug 2025 16:15:17 -0400 Subject: [PATCH 06/46] Fix Ombuds Manual PDF --- manuals/ombuds-manual.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/manuals/ombuds-manual.md b/manuals/ombuds-manual.md index 41a48e74..454f9e1b 100644 --- a/manuals/ombuds-manual.md +++ b/manuals/ombuds-manual.md @@ -1,7 +1,7 @@ --- revdate: May 31, 2025 title: Ombuds Manual -pdf: policies/Ombuds Manual +pdf: manuals/Ombuds Manual subtitle: A Manual for the Ombudsperson --- From 78a9b04d15ee0913f9e55c57349236945dec1b0a Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sat, 2 Aug 2025 16:19:12 -0400 Subject: [PATCH 07/46] Link to role definition --- manuals/ombuds-manual.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/manuals/ombuds-manual.md b/manuals/ombuds-manual.md index 454f9e1b..65747ce0 100644 --- a/manuals/ombuds-manual.md +++ b/manuals/ombuds-manual.md @@ -33,7 +33,7 @@ subtitle: A Manual for the Ombudsperson # Summary and Structure ## Role Summary -1. The Ombudsperson is an impartial role chiefly responsible for the investigation of complaints against EngSoc roles, but also for other miscellaneous tasks demanding neutrality and impartiality. +1. The Ombudsperson is an impartial role, defined in [Bylaw 2 section 3.2](../bylaw-2.md), chiefly responsible for the investigation of complaints against EngSoc roles, but also for other miscellaneous tasks demanding neutrality and impartiality. ## Transition 1. The Ombudsperson shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). From 1ed4d7fec12136f6f0c6f05ad3d31a02aaf84e5a Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sat, 2 Aug 2025 16:19:40 -0400 Subject: [PATCH 08/46] Add requirement to Manual section 1.0 --- policies/transition-policy.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/policies/transition-policy.md b/policies/transition-policy.md index ad42565e..c47a591a 100644 --- a/policies/transition-policy.md +++ b/policies/transition-policy.md @@ -51,7 +51,7 @@ subtitle: Transition Policy 1. "Useful Qualifications" - which shall list qualifications, including experience, that will make it easier for the candidate to succeed in the role, or which will amplify their success. 1. "Role Takeaways" - which shall list benefits of holding the position - including without limitation experience, pathways to EngSoc roles with greater influence, hard/soft skills for future career prospects, etc. - and which may refer to the "Useful Qualifications" section to indicate that qualifications absent at hire may be gained through the role. 1. "Summary and Structure" - which shall contain the following sections: - 1. "Role Summary" - which shall summarize the role as a reminder for the incumbent. + 1. "Role Summary" - which shall summarize the role as a reminder for the incumbent and refer the reader to the Bylaw definition of the role. 1. "Transition" - which shall describe the transition process, by referencing this Policy, and where appropriate by giving role-specific details. 1. "Executive Structure" 1. "Executive Responsibilities" From 435ab8f377722b93856d04bdac3529532b335b21 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sat, 2 Aug 2025 16:39:29 -0400 Subject: [PATCH 09/46] Complete Transition Policy description of Chapter 1 --- policies/transition-policy.md | 6 +++--- 1 file changed, 3 insertions(+), 3 deletions(-) diff --git a/policies/transition-policy.md b/policies/transition-policy.md index c47a591a..b0960044 100644 --- a/policies/transition-policy.md +++ b/policies/transition-policy.md @@ -53,9 +53,9 @@ subtitle: Transition Policy 1. "Summary and Structure" - which shall contain the following sections: 1. "Role Summary" - which shall summarize the role as a reminder for the incumbent and refer the reader to the Bylaw definition of the role. 1. "Transition" - which shall describe the transition process, by referencing this Policy, and where appropriate by giving role-specific details. - 1. "Executive Structure" - 1. "Executive Responsibilities" - 1. "Reporting Structure" + 1. "Executive Structure" - which shall either describe the structure of the executive team which reports to the role (including formal direct reports defined in the Bylaws, if applicable); state that the role's executive structure varies enough due to its nature so as to defy consistent description; or state that the role has no executives. + 1. "Executive Responsibilities" - which shall either briefly summarize the responsibilities of each executive listed in the "Executive Structure" section, or repeat the statement of the "Executive Structure" section. + 1. "Reporting Structure" - which shall list all direct reports from the role, and/or any roles to which the role is informally subordinate. 1. "Manual of Responsibilities" - which shall contain the following sections: 1. "Ongoing Responsibilities" - listing all tasks for which the role is responsible on an on-going basis, and the conditions triggering such tasks when applicable. 1. "Time-fixed Responsibilities" - listing all tasks for which the role is responsible at a certain point in time, and the respective points in time, in chronological order. This list shall include an item describing that the role reviews the Manual and relevant Policies, and submits any updates to the Policy and Structures Committee. From be23c27839e4fc5e2cff2686df57538637c534c1 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sat, 2 Aug 2025 16:40:29 -0400 Subject: [PATCH 10/46] "no regular executive structure" != "no executives" --- manuals/ombuds-manual.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/manuals/ombuds-manual.md b/manuals/ombuds-manual.md index 65747ce0..5118d1f5 100644 --- a/manuals/ombuds-manual.md +++ b/manuals/ombuds-manual.md @@ -39,7 +39,7 @@ subtitle: A Manual for the Ombudsperson 1. The Ombudsperson shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). ## Executive Structure -1. The Ombudsperson has no regular executive structure. +1. The Ombudsperson does not typically have executives. ## Executive Responsibilities 1. All responsibilities of the role fall on the Ombudsperson. From caac6ce998f1b977df0328f6e3fef6cd5f8c1221 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sat, 2 Aug 2025 17:01:41 -0400 Subject: [PATCH 11/46] Pre-create empty Manuals to be contributed to --- manuals/aac-manual.md | 50 ++++++++++++++++ manuals/alumni-outreach-manual.md | 50 ++++++++++++++++ manuals/archives-manual.md | 50 ++++++++++++++++ manuals/board-representative-manual.md | 50 ++++++++++++++++ manuals/cac-manual.md | 50 ++++++++++++++++ manuals/cannon-manual.md | 50 ++++++++++++++++ manuals/cannonball-manual.md | 50 ++++++++++++++++ manuals/class-representative-manual.md | 50 ++++++++++++++++ manuals/community-outreach-manual.md | 50 ++++++++++++++++ manuals/computer-systems-manual.md | 50 ++++++++++++++++ manuals/dta-manual.md | 50 ++++++++++++++++ manuals/engineering-stores-manual.md | 50 ++++++++++++++++ manuals/equity-and-inclusivity-manual.md | 50 ++++++++++++++++ manuals/external-relations-manual.md | 50 ++++++++++++++++ manuals/fincomm-manual.md | 50 ++++++++++++++++ manuals/first-year-manual.md | 50 ++++++++++++++++ manuals/fourth-year-manual.md | 50 ++++++++++++++++ manuals/frosh-handbook-manual.md | 50 ++++++++++++++++ manuals/gradball-manual.md | 50 ++++++++++++++++ manuals/hard-hat-cafe-manual.md | 50 ++++++++++++++++ manuals/hi-skule-manual.md | 50 ++++++++++++++++ manuals/mental-wellness-manual.md | 50 ++++++++++++++++ manuals/ombuds-manual.md | 4 +- manuals/orientation-manual.md | 50 ++++++++++++++++ manuals/president-manual.md | 50 ++++++++++++++++ manuals/psc-manual.md | 50 ++++++++++++++++ manuals/returning-manual.md | 50 ++++++++++++++++ manuals/skule-kup-manual.md | 50 ++++++++++++++++ manuals/skule-patrol-manual.md | 50 ++++++++++++++++ manuals/skule-photography-manual.md | 50 ++++++++++++++++ manuals/skulebook-manual.md | 50 ++++++++++++++++ manuals/social-media-manual.md | 50 ++++++++++++++++ manuals/speaker-manual.md | 75 ++++++++++++++++++++++++ manuals/sponsorship-manual.md | 50 ++++++++++++++++ manuals/suds-manual.md | 50 ++++++++++++++++ manuals/sustainability-manual.md | 50 ++++++++++++++++ manuals/toike-oike-manual.md | 50 ++++++++++++++++ manuals/utek-manual.md | 50 ++++++++++++++++ manuals/valedictory-manual.md | 50 ++++++++++++++++ manuals/vpa-manual.md | 50 ++++++++++++++++ manuals/vpc-manual.md | 50 ++++++++++++++++ manuals/vpf-manual.md | 50 ++++++++++++++++ manuals/vpsl-manual.md | 50 ++++++++++++++++ manuals/website-manual.md | 50 ++++++++++++++++ 44 files changed, 2177 insertions(+), 2 deletions(-) create mode 100644 manuals/aac-manual.md create mode 100644 manuals/alumni-outreach-manual.md create mode 100644 manuals/archives-manual.md create mode 100644 manuals/board-representative-manual.md create mode 100644 manuals/cac-manual.md create mode 100644 manuals/cannon-manual.md create mode 100644 manuals/cannonball-manual.md create mode 100644 manuals/class-representative-manual.md create mode 100644 manuals/community-outreach-manual.md create mode 100644 manuals/computer-systems-manual.md create mode 100644 manuals/dta-manual.md create mode 100644 manuals/engineering-stores-manual.md create mode 100644 manuals/equity-and-inclusivity-manual.md create mode 100644 manuals/external-relations-manual.md create mode 100644 manuals/fincomm-manual.md create mode 100644 manuals/first-year-manual.md create mode 100644 manuals/fourth-year-manual.md create mode 100644 manuals/frosh-handbook-manual.md create mode 100644 manuals/gradball-manual.md create mode 100644 manuals/hard-hat-cafe-manual.md create mode 100644 manuals/hi-skule-manual.md create mode 100644 manuals/mental-wellness-manual.md create mode 100644 manuals/orientation-manual.md create mode 100644 manuals/president-manual.md create mode 100644 manuals/psc-manual.md create mode 100644 manuals/returning-manual.md create mode 100644 manuals/skule-kup-manual.md create mode 100644 manuals/skule-patrol-manual.md create mode 100644 manuals/skule-photography-manual.md create mode 100644 manuals/skulebook-manual.md create mode 100644 manuals/social-media-manual.md create mode 100644 manuals/speaker-manual.md create mode 100644 manuals/sponsorship-manual.md create mode 100644 manuals/suds-manual.md create mode 100644 manuals/sustainability-manual.md create mode 100644 manuals/toike-oike-manual.md create mode 100644 manuals/utek-manual.md create mode 100644 manuals/valedictory-manual.md create mode 100644 manuals/vpa-manual.md create mode 100644 manuals/vpc-manual.md create mode 100644 manuals/vpf-manual.md create mode 100644 manuals/vpsl-manual.md create mode 100644 manuals/website-manual.md diff --git a/manuals/aac-manual.md b/manuals/aac-manual.md new file mode 100644 index 00000000..cf3e9b67 --- /dev/null +++ b/manuals/aac-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Academic Advocacy Committee Manual +pdf: manuals/Academic Advocacy Committee Manual +subtitle: A Manual for the Academic Adovcacy Committee +--- + +# For Candidates + +## Role Summary +1. The Academic Adovcacy Committee is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Academic Adovcacy Committee missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Academic Adovcacy Committee is TODO + +## Transition +1. The Academic Adovcacy Committee shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Academic Adovcacy Committee is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/alumni-outreach-manual.md b/manuals/alumni-outreach-manual.md new file mode 100644 index 00000000..eb42bcec --- /dev/null +++ b/manuals/alumni-outreach-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Alumni Outreach Manual +pdf: manuals/Alumni Outreach Manual +subtitle: A Manual for the Alumni Outreach Director +--- + +# For Candidates + +## Role Summary +1. The Alumni Outreach Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Alumni Outreach Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Alumni Outreach Director is TODO + +## Transition +1. The Alumni Outreach Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Alumni Outreach Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/archives-manual.md b/manuals/archives-manual.md new file mode 100644 index 00000000..fa46a07d --- /dev/null +++ b/manuals/archives-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Archives Manual +pdf: manuals/Archives Manual +subtitle: A Manual for the Archivist +--- + +# For Candidates + +## Role Summary +1. The Archivist is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Archivist missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Archivist is TODO + +## Transition +1. The Archivist shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Archivist is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/board-representative-manual.md b/manuals/board-representative-manual.md new file mode 100644 index 00000000..d1680896 --- /dev/null +++ b/manuals/board-representative-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Board Representative Manual +pdf: manuals/Board Representative Manual +subtitle: A Manual for the Directors of the Board +--- + +# For Candidates + +## Role Summary +1. The Directors of the Board is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Directors of the Board missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Directors of the Board is TODO + +## Transition +1. The Directors of the Board shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Directors of the Board is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/cac-manual.md b/manuals/cac-manual.md new file mode 100644 index 00000000..c0d7db1d --- /dev/null +++ b/manuals/cac-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Affiliation Manual +pdf: manuals/Affiliation Manual +subtitle: A Manual for the Affiliation Committee +--- + +# For Candidates + +## Role Summary +1. The Affiliation Committee is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Affiliation Committee missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Affiliation Committee is TODO + +## Transition +1. The Affiliation Committee shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Affiliation Committee is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/cannon-manual.md b/manuals/cannon-manual.md new file mode 100644 index 00000000..6f2febf4 --- /dev/null +++ b/manuals/cannon-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Cannon Manual +pdf: manuals/Cannon Manual +subtitle: A Manual for the Cannon Editor +--- + +# For Candidates + +## Role Summary +1. The Cannon Editor is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Cannon Editor missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Cannon Editor is TODO + +## Transition +1. The Cannon Editor shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Cannon Editor is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/cannonball-manual.md b/manuals/cannonball-manual.md new file mode 100644 index 00000000..6eeb59e1 --- /dev/null +++ b/manuals/cannonball-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Cannonball Manual +pdf: manuals/Cannonball Manual +subtitle: A Manual for the Cannonball Director +--- + +# For Candidates + +## Role Summary +1. The Cannonball Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Cannonball Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Cannonball Director is TODO + +## Transition +1. The Cannonball Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Cannonball Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/class-representative-manual.md b/manuals/class-representative-manual.md new file mode 100644 index 00000000..da3a35c4 --- /dev/null +++ b/manuals/class-representative-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Class Representative Manual +pdf: manuals/Class Representative Manual +subtitle: A Manual for the Class Representatives +--- + +# For Candidates + +## Role Summary +1. The Class Representatives is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Class Representatives missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Class Representatives is TODO + +## Transition +1. The Class Representatives shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Class Representatives is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/community-outreach-manual.md b/manuals/community-outreach-manual.md new file mode 100644 index 00000000..c8181fb2 --- /dev/null +++ b/manuals/community-outreach-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Community Outreach Manual +pdf: manuals/Community Outreach Manual +subtitle: A Manual for the Community Outreach Director +--- + +# For Candidates + +## Role Summary +1. The Community Outreach Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Community Outreach Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Community Outreach Director is TODO + +## Transition +1. The Community Outreach Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Community Outreach Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/computer-systems-manual.md b/manuals/computer-systems-manual.md new file mode 100644 index 00000000..3ffe8100 --- /dev/null +++ b/manuals/computer-systems-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Computer Systems Manual +pdf: manuals/Computer Systems Manual +subtitle: A Manual for the Computer Systems Administrator +--- + +# For Candidates + +## Role Summary +1. The Computer Systems Administrator is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Computer Systems Administrator missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Computer Systems Administrator is TODO + +## Transition +1. The Computer Systems Administrator shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Computer Systems Administrator is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/dta-manual.md b/manuals/dta-manual.md new file mode 100644 index 00000000..e3b594b4 --- /dev/null +++ b/manuals/dta-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: DTA Manual +pdf: manuals/DTA Manual +subtitle: A Manual for the Design Team Association Director +--- + +# For Candidates + +## Role Summary +1. The Design Team Association Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Design Team Association Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Design Team Association Director is TODO + +## Transition +1. The Design Team Association Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Design Team Association Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/engineering-stores-manual.md b/manuals/engineering-stores-manual.md new file mode 100644 index 00000000..6ff98ffe --- /dev/null +++ b/manuals/engineering-stores-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Engineering Stores Manual +pdf: manuals/Engineering Stores Manual +subtitle: A Manual for the Engineering Stores Managers +--- + +# For Candidates + +## Role Summary +1. The Engineering Stores Managers is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Engineering Stores Managers missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Engineering Stores Managers is TODO + +## Transition +1. The Engineering Stores Managers shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Engineering Stores Managers is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/equity-and-inclusivity-manual.md b/manuals/equity-and-inclusivity-manual.md new file mode 100644 index 00000000..a69fc64e --- /dev/null +++ b/manuals/equity-and-inclusivity-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Equity and Inclusivity Manual +pdf: manuals/Equity and Inclusivity Manual +subtitle: A Manual for the Equity and Inclusivity Director +--- + +# For Candidates + +## Role Summary +1. The Equity and Inclusivity Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Equity and Inclusivity Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Equity and Inclusivity Director is TODO + +## Transition +1. The Equity and Inclusivity Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Equity and Inclusivity Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/external-relations-manual.md b/manuals/external-relations-manual.md new file mode 100644 index 00000000..bde9111c --- /dev/null +++ b/manuals/external-relations-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: External Relations Manual +pdf: manuals/External Relations Manual +subtitle: A Manual for the External Relations Director +--- + +# For Candidates + +## Role Summary +1. The External Relations Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A External Relations Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The External Relations Director is TODO + +## Transition +1. The External Relations Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The External Relations Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/fincomm-manual.md b/manuals/fincomm-manual.md new file mode 100644 index 00000000..e27ca08a --- /dev/null +++ b/manuals/fincomm-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Finance Committee Manual +pdf: manuals/Finance Committee Manual +subtitle: A Manual for the Finance Committee +--- + +# For Candidates + +## Role Summary +1. The Finance Committee is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Finance Committee missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Finance Committee is TODO + +## Transition +1. The Finance Committee shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Finance Committee is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/first-year-manual.md b/manuals/first-year-manual.md new file mode 100644 index 00000000..53428a1c --- /dev/null +++ b/manuals/first-year-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: First Year Manual +pdf: manuals/First Year Manual +subtitle: A Manual for the First Year Chair +--- + +# For Candidates + +## Role Summary +1. The First Year Chair is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A First Year Chair missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The First Year Chair is TODO + +## Transition +1. The First Year Chair shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The First Year Chair is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/fourth-year-manual.md b/manuals/fourth-year-manual.md new file mode 100644 index 00000000..9a8d43bc --- /dev/null +++ b/manuals/fourth-year-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Fourth Year Manual +pdf: manuals/Fourth Year Manual +subtitle: A Manual for the Fourth Year Chair +--- + +# For Candidates + +## Role Summary +1. The Fourth Year Chair is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Fourth Year Chair missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Fourth Year Chair is TODO + +## Transition +1. The Fourth Year Chair shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Fourth Year Chair is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/frosh-handbook-manual.md b/manuals/frosh-handbook-manual.md new file mode 100644 index 00000000..e4871f7b --- /dev/null +++ b/manuals/frosh-handbook-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: F!rosh Handbook Manual +pdf: manuals/F!rosh Handbook Manual +subtitle: A Manual for the F!rosh Handbook Editor +--- + +# For Candidates + +## Role Summary +1. The F!rosh Handbook Editor is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A F!rosh Handbook Editor missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The F!rosh Handbook Editor is TODO + +## Transition +1. The F!rosh Handbook Editor shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The F!rosh Handbook Editor is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/gradball-manual.md b/manuals/gradball-manual.md new file mode 100644 index 00000000..8595dd73 --- /dev/null +++ b/manuals/gradball-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Gradball Manual +pdf: manuals/Gradball Manual +subtitle: A Manual for the Gradball Director +--- + +# For Candidates + +## Role Summary +1. The Gradball Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Gradball Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Gradball Director is TODO + +## Transition +1. The Gradball Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Gradball Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/hard-hat-cafe-manual.md b/manuals/hard-hat-cafe-manual.md new file mode 100644 index 00000000..abd75f0f --- /dev/null +++ b/manuals/hard-hat-cafe-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Hard Hat Café Manual +pdf: manuals/Hard Hat Café Manual +subtitle: A Manual for the Hard Hat Café Managers +--- + +# For Candidates + +## Role Summary +1. The Hard Hat Café Managers is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Hard Hat Café Managers missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Hard Hat Café Managers is TODO + +## Transition +1. The Hard Hat Café Managers shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Hard Hat Café Managers is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/hi-skule-manual.md b/manuals/hi-skule-manual.md new file mode 100644 index 00000000..080c0bf5 --- /dev/null +++ b/manuals/hi-skule-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Hi-Skule™ Manual +pdf: manuals/Hi-Skule™ Manual +subtitle: A Manual for the Hi-Skule™ Director +--- + +# For Candidates + +## Role Summary +1. The Hi-Skule™ Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Hi-Skule™ Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Hi-Skule™ Director is TODO + +## Transition +1. The Hi-Skule™ Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Hi-Skule™ Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/mental-wellness-manual.md b/manuals/mental-wellness-manual.md new file mode 100644 index 00000000..018538be --- /dev/null +++ b/manuals/mental-wellness-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Mental Wellness Manual +pdf: manuals/Mental Wellness Manual +subtitle: A Manual for the Mental Wellness Director +--- + +# For Candidates + +## Role Summary +1. The Mental Wellness Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Mental Wellness Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Mental Wellness Director is TODO + +## Transition +1. The Mental Wellness Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Mental Wellness Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/ombuds-manual.md b/manuals/ombuds-manual.md index 41a48e74..ad119f89 100644 --- a/manuals/ombuds-manual.md +++ b/manuals/ombuds-manual.md @@ -1,7 +1,7 @@ --- -revdate: May 31, 2025 +revdate: April 30, 2026 title: Ombuds Manual -pdf: policies/Ombuds Manual +pdf: manuals/Ombuds Manual subtitle: A Manual for the Ombudsperson --- diff --git a/manuals/orientation-manual.md b/manuals/orientation-manual.md new file mode 100644 index 00000000..31bce4fe --- /dev/null +++ b/manuals/orientation-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Orientation Manual +pdf: manuals/Orientation Manual +subtitle: A Manual for the Orientation Chair +--- + +# For Candidates + +## Role Summary +1. The Orientation Chair is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Orientation Chair missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Orientation Chair is TODO + +## Transition +1. The Orientation Chair shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Orientation Chair is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/president-manual.md b/manuals/president-manual.md new file mode 100644 index 00000000..a451d126 --- /dev/null +++ b/manuals/president-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: President Manual +pdf: manuals/President Manual +subtitle: A Manual for the President +--- + +# For Candidates + +## Role Summary +1. The President is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A President missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The President is TODO + +## Transition +1. The President shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The President is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/psc-manual.md b/manuals/psc-manual.md new file mode 100644 index 00000000..1a58802e --- /dev/null +++ b/manuals/psc-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Policy and Structures Manual +pdf: manuals/Policy and Structures Manual +subtitle: A Manual for the Policy and Structures Committee +--- + +# For Candidates + +## Role Summary +1. The Policy and Structures Committee is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Policy and Structures Committee missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Policy and Structures Committee is TODO + +## Transition +1. The Policy and Structures Committee shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Policy and Structures Committee is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/returning-manual.md b/manuals/returning-manual.md new file mode 100644 index 00000000..23e94f22 --- /dev/null +++ b/manuals/returning-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Returning Manual +pdf: manuals/Returning Manual +subtitle: A Manual for the Chief Returning Officer +--- + +# For Candidates + +## Role Summary +1. The Chief Returning Officer is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Chief Returning Officer missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Chief Returning Officer is TODO + +## Transition +1. The Chief Returning Officer shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Chief Returning Officer is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/skule-kup-manual.md b/manuals/skule-kup-manual.md new file mode 100644 index 00000000..999620f6 --- /dev/null +++ b/manuals/skule-kup-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Skule Kup Manual +pdf: manuals/Skule Kup Manual +subtitle: A Manual for the Skule Kup Director +--- + +# For Candidates + +## Role Summary +1. The Skule Kup Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Skule Kup Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Skule Kup Director is TODO + +## Transition +1. The Skule Kup Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Skule Kup Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/skule-patrol-manual.md b/manuals/skule-patrol-manual.md new file mode 100644 index 00000000..61b70760 --- /dev/null +++ b/manuals/skule-patrol-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Skule™ Patrol Manual +pdf: manuals/Skule™ Patrol Manual +subtitle: A Manual for the Skule™ Patrol Directors +--- + +# For Candidates + +## Role Summary +1. The Skule™ Patrol Directors is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Skule™ Patrol Directors missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Skule™ Patrol Directors is TODO + +## Transition +1. The Skule™ Patrol Directors shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Skule™ Patrol Directors is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/skule-photography-manual.md b/manuals/skule-photography-manual.md new file mode 100644 index 00000000..728330ab --- /dev/null +++ b/manuals/skule-photography-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Skule™ Photography Manual +pdf: manuals/Skule™ Photography Manual +subtitle: A Manual for the Skule™ Photography Director +--- + +# For Candidates + +## Role Summary +1. The Skule™ Photography Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Skule™ Photography Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Skule™ Photography Director is TODO + +## Transition +1. The Skule™ Photography Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Skule™ Photography Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/skulebook-manual.md b/manuals/skulebook-manual.md new file mode 100644 index 00000000..3605f01e --- /dev/null +++ b/manuals/skulebook-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Skulebook Manual +pdf: manuals/Skulebook Manual +subtitle: A Manual for the Skulebook Editor +--- + +# For Candidates + +## Role Summary +1. The Skulebook Editor is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Skulebook Editor missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Skulebook Editor is TODO + +## Transition +1. The Skulebook Editor shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Skulebook Editor is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/social-media-manual.md b/manuals/social-media-manual.md new file mode 100644 index 00000000..57d8fe09 --- /dev/null +++ b/manuals/social-media-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Social Media Manual +pdf: manuals/Social Media Manual +subtitle: A Manual for the Social Media Coordinator(s) +--- + +# For Candidates + +## Role Summary +1. The Social Media Coordinator(s) is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Social Media Coordinator(s) missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Social Media Coordinator(s) is TODO + +## Transition +1. The Social Media Coordinator(s) shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Social Media Coordinator(s) is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/speaker-manual.md b/manuals/speaker-manual.md new file mode 100644 index 00000000..283294a1 --- /dev/null +++ b/manuals/speaker-manual.md @@ -0,0 +1,75 @@ +--- +revdate: April 30, 2026 +title: Speaker Manual +pdf: manuals/Speaker Manual +subtitle: A Manual for the Speaker of the Board +--- + +# For Candidates + +## Role Summary +1. The Speaker of the Board is a Neutral Officer chiefly responsible for chairing meetings of the Board of Directors, but also for interpreting Bylaws and Rules of Order, overseeing and supporting other Neutral Officers, and other impartial duties. + +## General Responsibilities +1. The Speaker organizes and chairs all meetings of the Board of Directors, and chairs General Meetings, in accordance with the Bylaws, the [Standing Rules](../standing-rules.md), and Robert's Rules of Order. +1. The Speaker makes rulings on the interpretation of Bylaws and Rules of Order both during meetings and asynchronously. +1. The Speaker oversees the [Ombudsperson](ombuds-manual.md) and [Chief Returning Officer](returning-manual.md), and takes over their responsibilities in certain situations. +1. The Speaker has other responsibilities listed in Chapter 2 of this Manual. + +## Required Qualifications +1. The Speaker must be impartial in all aspects of the role. +1. The Speaker must be familiar with the Bylaws of the Society. + +## Useful Qualifications +1. Skills and/or experience in the following are beneficial for the Speaker to have: + 1. Meetings with formal rules of order, e.g. Model United Nations + 1. Attendance at meetings of the Board of Directors + 1. Chairing meetings + 1. Policy interpretation + 1. All qualifications mentioned in the [Ombuds Manual, section 0.3](ombuds-manual.md) + 1. All qualifications mentioned in the [Returning Manual, section 0.3](returning-manual.md) +1. Knowledge of the workings of the Engineering Society is an asset. + +## Role Takeaways +1. A Speaker missing qualifications listed in section 0.3 may gain them by exercising the role. +1. The Speaker role is useful experience for a prospective candidate for [President](president-manual.md) to have. + +# Summary and Structure + +## Role Summary +1. The Ombudsperson is an impartial role chiefly responsible for the investigation of complaints against EngSoc roles, but also for other miscellaneous tasks demanding neutrality and impartiality. + +## Transition +1. The Ombudsperson shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). + +## Executive Structure +1. The Ombudsperson has no regular executive structure. + +## Executive Responsibilities +1. All responsibilities of the role fall on the Ombudsperson. + +## Reporting Structure +1. The Ombudsperson is overseen by the [Speaker of the Board of Directors](speaker-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. The Ombudsperson receives all formal complaints (except against themself) and, upon receipt, either investigates them or forwards them to the correct investigator, as described in the [Policy on Complaints](../policies/policy-on-complaints.md). + 1. When unable to investigate a complaint themself, the Ombudsperson delegates it to the Speaker. +1. The Ombudsperson surveys Members upon direction of the Board or at their discretion on request. + +## Time-fixed Responsibilities +1. Before November of their term, the Ombudsperson shall complete a form of Equity Training and Sexual Violence Prevention and Response Training and ensure that the following roles have done the same: + 1. EngSoc Officers + 1. Speaker of the Board + 1. Suds Managers + 1. Cannonball Director + 1. Gradball Director + 1. Mental Wellness Director + 1. Equity and Inclusivity Director +1. In November of their term, the Ombudsperson submits motions to recall any role-holders listed above which have not completed their mandatory training. +1. In November of their term or thereabouts, the Ombudsperson holds the Fall EngSoc Meet & Greet. +1. In March of their term or thereabouts, the Ombudsperson holds the Spring EngSoc Meet & Greet. +1. In March of their term, the Ombudsperson reviews the [Policy on Complaints](../policies/policy-on-complaints.md) and this Manual, and submits any updates to the Policy and Structures Committee +1. In March of their term, the Ombudsperson creates and distributes the Skule Census. +1. In April of their term, the Ombudsperson reports to the Board the results of the Skule Census and any other issues they identified that year. diff --git a/manuals/sponsorship-manual.md b/manuals/sponsorship-manual.md new file mode 100644 index 00000000..58519787 --- /dev/null +++ b/manuals/sponsorship-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Sponsorship Manual +pdf: manuals/Sponsorship Manual +subtitle: A Manual for the Sponsorship Director +--- + +# For Candidates + +## Role Summary +1. The Sponsorship Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Sponsorship Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Sponsorship Director is TODO + +## Transition +1. The Sponsorship Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Sponsorship Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/suds-manual.md b/manuals/suds-manual.md new file mode 100644 index 00000000..3405d56a --- /dev/null +++ b/manuals/suds-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: SUDS Manual +pdf: manuals/SUDS Manual +subtitle: A Manual for the Suds Managers +--- + +# For Candidates + +## Role Summary +1. The Suds Managers is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Suds Managers missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Suds Managers is TODO + +## Transition +1. The Suds Managers shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Suds Managers is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/sustainability-manual.md b/manuals/sustainability-manual.md new file mode 100644 index 00000000..cd6f1fed --- /dev/null +++ b/manuals/sustainability-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Sustainability Manual +pdf: manuals/Sustainability Manual +subtitle: A Manual for the Sustainability Director +--- + +# For Candidates + +## Role Summary +1. The Sustainability Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Sustainability Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Sustainability Director is TODO + +## Transition +1. The Sustainability Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Sustainability Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/toike-oike-manual.md b/manuals/toike-oike-manual.md new file mode 100644 index 00000000..1f7298ac --- /dev/null +++ b/manuals/toike-oike-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Toike Oike Manual +pdf: manuals/Toike Oike Manual +subtitle: A Manual for the Toike Oike Editor +--- + +# For Candidates + +## Role Summary +1. The Toike Oike Editor is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Toike Oike Editor missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Toike Oike Editor is TODO + +## Transition +1. The Toike Oike Editor shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Toike Oike Editor is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/utek-manual.md b/manuals/utek-manual.md new file mode 100644 index 00000000..d9397740 --- /dev/null +++ b/manuals/utek-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: UTEK Manual +pdf: manuals/UTEK Manual +subtitle: A Manual for the UTEK Director +--- + +# For Candidates + +## Role Summary +1. The UTEK Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A UTEK Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The UTEK Director is TODO + +## Transition +1. The UTEK Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The UTEK Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/valedictory-manual.md b/manuals/valedictory-manual.md new file mode 100644 index 00000000..850dc823 --- /dev/null +++ b/manuals/valedictory-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Valedictory Manual +pdf: manuals/Valedictory Manual +subtitle: A Manual for the Valedictorian +--- + +# For Candidates + +## Role Summary +1. The Valedictorian is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Valedictorian missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Valedictorian is TODO + +## Transition +1. The Valedictorian shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Valedictorian is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/vpa-manual.md b/manuals/vpa-manual.md new file mode 100644 index 00000000..d21bd662 --- /dev/null +++ b/manuals/vpa-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Academic Advocacy Manual +pdf: manuals/Academic Advocacy Manual +subtitle: A Manual for the VP Academic +--- + +# For Candidates + +## Role Summary +1. The VP Academic is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A VP Academic missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The VP Academic is TODO + +## Transition +1. The VP Academic shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The VP Academic is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/vpc-manual.md b/manuals/vpc-manual.md new file mode 100644 index 00000000..03b3a1fb --- /dev/null +++ b/manuals/vpc-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Communications Manual +pdf: manuals/Communications Manual +subtitle: A Manual for the VP Communications +--- + +# For Candidates + +## Role Summary +1. The VP Communications is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A VP Communications missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The VP Communications is TODO + +## Transition +1. The VP Communications shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The VP Communications is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/vpf-manual.md b/manuals/vpf-manual.md new file mode 100644 index 00000000..9ae582f3 --- /dev/null +++ b/manuals/vpf-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Finance Manual +pdf: manuals/Finance Manual +subtitle: A Manual for the VP Finance +--- + +# For Candidates + +## Role Summary +1. The VP Finance is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A VP Finance missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The VP Finance is TODO + +## Transition +1. The VP Finance shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The VP Finance is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/vpsl-manual.md b/manuals/vpsl-manual.md new file mode 100644 index 00000000..f7cc737c --- /dev/null +++ b/manuals/vpsl-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Student Life Manual +pdf: manuals/Student Life Manual +subtitle: A Manual for the VP Student Life +--- + +# For Candidates + +## Role Summary +1. The VP Student Life is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A VP Student Life missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The VP Student Life is TODO + +## Transition +1. The VP Student Life shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The VP Student Life is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/website-manual.md b/manuals/website-manual.md new file mode 100644 index 00000000..a6b20b38 --- /dev/null +++ b/manuals/website-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Website Manual +pdf: manuals/Website Manual +subtitle: A Manual for the Webmaster +--- + +# For Candidates + +## Role Summary +1. The Webmaster is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Webmaster missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Webmaster is TODO + +## Transition +1. The Webmaster shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Webmaster is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO From 447329087be95776447d52e317f23aace455070d Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sat, 2 Aug 2025 19:26:08 -0400 Subject: [PATCH 12/46] More (but not) complete draft --- manuals/speaker-manual.md | 99 ++++++++++++++++++++++++++++++--------- 1 file changed, 77 insertions(+), 22 deletions(-) diff --git a/manuals/speaker-manual.md b/manuals/speaker-manual.md index 283294a1..66224dd8 100644 --- a/manuals/speaker-manual.md +++ b/manuals/speaker-manual.md @@ -37,39 +37,94 @@ subtitle: A Manual for the Speaker of the Board # Summary and Structure ## Role Summary -1. The Ombudsperson is an impartial role chiefly responsible for the investigation of complaints against EngSoc roles, but also for other miscellaneous tasks demanding neutrality and impartiality. +1. The Speaker of the Board is a Neutral Officer chiefly responsible for chairing meetings of the Board of Directors, including interpreting Bylaws and Rules of Order, but also for overseeing and supporting other Neutral Officers, and other impartial duties. ## Transition -1. The Ombudsperson shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. The Speaker shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). ## Executive Structure -1. The Ombudsperson has no regular executive structure. +1. [Ombudsperson](ombuds-manual.md) +1. [Chief Returning Officer](returning-manual.md) +1. Other than the above direct reports, the Speaker does not typically have executives. ## Executive Responsibilities -1. All responsibilities of the role fall on the Ombudsperson. +1. All responsibilities of the role itself fall on the Speaker. ## Reporting Structure -1. The Ombudsperson is overseen by the [Speaker of the Board of Directors](speaker-manual.md). +1. The Speaker is informally overseen by the [President](president-manual.md). # Manual of Responsibilities ## Ongoing Responsibilities -1. The Ombudsperson receives all formal complaints (except against themself) and, upon receipt, either investigates them or forwards them to the correct investigator, as described in the [Policy on Complaints](../policies/policy-on-complaints.md). - 1. When unable to investigate a complaint themself, the Ombudsperson delegates it to the Speaker. -1. The Ombudsperson surveys Members upon direction of the Board or at their discretion on request. +1. At least two (2) weeks before each month's first regular Board meeting, the Speaker emails the Directors of the Board reminding them of the regular deadlines to submit motions, reports, appendices, and RSVPs. +1. One (1) week before each regular Board meeting, the Speaker finalizes the agenda for the meeting and uploads it to the public meeting folder. If any motions listed in section 2.2 are missing, the Speaker adds them on their movers' behalf. +1. The Speaker investigates all formal complaints against Directors of the Board (including Officers), and all complaints which the Ombudsperson is unable to investigate themselves, as described in the [Policy on Complaints](../policies/policy-on-complaints.md). ## Time-fixed Responsibilities -1. Before November of their term, the Ombudsperson shall complete a form of Equity Training and Sexual Violence Prevention and Response Training and ensure that the following roles have done the same: - 1. EngSoc Officers - 1. Speaker of the Board - 1. Suds Managers - 1. Cannonball Director - 1. Gradball Director - 1. Mental Wellness Director - 1. Equity and Inclusivity Director -1. In November of their term, the Ombudsperson submits motions to recall any role-holders listed above which have not completed their mandatory training. -1. In November of their term or thereabouts, the Ombudsperson holds the Fall EngSoc Meet & Greet. -1. In March of their term or thereabouts, the Ombudsperson holds the Spring EngSoc Meet & Greet. -1. In March of their term, the Ombudsperson reviews the [Policy on Complaints](../policies/policy-on-complaints.md) and this Manual, and submits any updates to the Policy and Structures Committee -1. In March of their term, the Ombudsperson creates and distributes the Skule Census. -1. In April of their term, the Ombudsperson reports to the Board the results of the Skule Census and any other issues they identified that year. +1. Upon election, the Speaker: + 1. chairs the rest of the May Board meeting, + 1. obtains control of the speaker@skule.ca account from the former interim Speaker, + 1. decides the dates for the June, July, and August regular Board meetings, + 1. books rooms, schedules online meetings, and sends electronic calendar invitations for those dates. +1. Before the first day of classes of the Fall session, the Speaker: + 1. surveys the Directors of the Board for their availability for the September, October, and November regular Board meetings, + 1. decides the dates for those meetings, + 1. books rooms, schedules online meetings, and sends electronic calendar invitations for those dates. +1. Before the first day of classes of the Winter session, the Speaker: + 1. surveys the Directors of the Board for their availability for the Winter Ratification, January, February, Spring Ratification, March, and April regular Board meetings, + 1. decides the dates for those meetings, + 1. books rooms, schedules online meetings, and sends electronic calendar invitations for those dates. +1. Before November of their term, the Speaker shall complete a form of Equity Training and Sexual Violence Prevention and Response Training mandated by the Ombudsperson. +1. For the June regular Board meeting, the Speaker submits the following motions on their movers' behalf if not already submitted: + 1. +1. For the September regular Board meeting, the Speaker submits the following + +1. In March of their term, the Speaker reviews this Manual and submits any updates to the Policy and Structures Committee +1. Before the first day of classes of the first sub-session of Summer, the interim Speaker: + 1. surveys the Directors of the Board for their availability for the May, June, July, and August regular Board meetings, + 1. decides the date for the May regular meeting, + 1. books a room, schedules an online meeting, and sends an electronic calendar invitation for that date. + +## Board Meeting Responsibilities by Meeting +1. Every month + 1. a motion by the VP Finance to approve the monthly Finance Committee recommendations + 1. a motion by the PSC Chair to approve the monthly Policy and Structures Committee recommendations + 1. a motion by the VP Student Life to approve the monthly Affiliation Committee recommendations + 1. if following one or more Project Directorship elections, a motion for each Directorship, by the Chief Returning Officer, to approve the hiring committee recommendation +1. June + 1. a motion by the VP Finance to approve the Spring Operating Budget +1. July +1. August +1. September + 1. a motion by the Chief Returning Officer to ratify the results of the Fall elections + 1. a motion by the VP Finance to approve the Fall Operating Budget + 1. a motion by the VP Finance to approve EngSoc audited financial statements + 1. a motion for each Standing Committee, by its Chair, to elect Board members to vacant Board-member seats of the Committee, if applicable +1. October + 1. a motion by the Chief Returning Officer to ratify the results of the Fall by-elections, if applicable +1. November + 1. a motion by the Chief Returning Officer to ratify the results of the Fall by-elections, if applicable +1. Winter Ratification + 1. a motion by the Chief Returning Officer to ratify the results of the Winter by-elections, if applicable +1. January + 1. a motion by the VP Finance to approve the Winter Operating Budget +1. February + 1. a motion for each extant Temporary Internal Director, by its overseeing Officer, to renew the Directorship + 1. a motion for each levy renewal/increase/establishment approved by the Finance Committee, by the VP Finance, to call a referendum for such purpose + 1. a motion by the VP Finance to approve the annual cost of living increase as described in [Bylaw 1, section 1.3.3](../bylaw-1.md) and amend Bylaw 1 accordingly + 1. a motion by the President to strike the Search and Review Committee +1. Spring Ratification + 1. a motion by the Chief Returning Officer to ratify the results of the Spring elections +1. March +1. April + 1. a motion by the President to receive and approve the report by the "Review" component of the Search and Review Committee +1. May + 1. a motion by the VP Communications to audio-record Board and General Meetings + 1. a motion by the Chief Returning Officer to elect the new Speaker + 1. a motion by the President to strike the Executive Committee + 1. a motion by the VP Finance to strike the Finance Committee + 1. a motion by the VP Communications to strike the Policy and Structures Committee + 1. a motion by the VP Academic to strike the Academic Advocacy Committee + 1. a motion by the VP Student Life to strike the Affiliation Committee + 1. a motion by the VP Finance to authorize summer Orientation spending + 1. a motion by the VP Finance to authorize summer Blue and Gold Committee spending From c6fa3d9cbbab2c586c2e10da21f8e63d64ccd6cd Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Wed, 10 Sep 2025 16:53:37 -0400 Subject: [PATCH 13/46] Fleshed out Bylaw 1 responsibilities --- manuals/speaker-manual.md | 49 +++++++++++++++++++++++++++++++++------ 1 file changed, 42 insertions(+), 7 deletions(-) diff --git a/manuals/speaker-manual.md b/manuals/speaker-manual.md index 66224dd8..69c35df2 100644 --- a/manuals/speaker-manual.md +++ b/manuals/speaker-manual.md @@ -56,9 +56,21 @@ subtitle: A Manual for the Speaker of the Board # Manual of Responsibilities ## Ongoing Responsibilities -1. At least two (2) weeks before each month's first regular Board meeting, the Speaker emails the Directors of the Board reminding them of the regular deadlines to submit motions, reports, appendices, and RSVPs. -1. One (1) week before each regular Board meeting, the Speaker finalizes the agenda for the meeting and uploads it to the public meeting folder. If any motions listed in section 2.2 are missing, the Speaker adds them on their movers' behalf. +1. The Speaker chairs each Board and General Meeting, including without limitation: + 1. maintaining the orders of the day as prescribed in the Bylaws, the [Standing Rules](../standing-rules.md), and Robert's Rules of Order + 1. barring Directors of the Board from voting on motions where the member has a conflict of interest + 1. stepping down as chair for the duration of the motion at hand if, in their judgement or on a motion passed by the meeting, a substantive conflict of interest arises between their duties as Speaker and the motion at hand +1. The Speaker has regular duties at each Board Meeting, as outlined in section 2.2. +1. The Speaker has regular duties at each General Meeting, as outlined in section 2.4. 1. The Speaker investigates all formal complaints against Directors of the Board (including Officers), and all complaints which the Ombudsperson is unable to investigate themselves, as described in the [Policy on Complaints](../policies/policy-on-complaints.md). +1. The Speaker submits motions to begin procedures to recall Directors of the Board who are absent in excess of the quotas specified in [Bylaw 1, section 4.11.3](../bylaw-1.md), or excuses such absence if warranted in their judgement. +1. The Speaker interprets the Bylaws in the event of ambiguity, and submits discussion items to the Policy and Structures Committee where the Bylaws are ambiguous. +1. The Speaker serves *ex officio* on the [Policy and Structures Committee](psc-manual.md). +1. The Speaker calls Special Meetings of the Board of Directors in accordance with [Bylaw 1, section 4.8](../bylaw-1.md). +1. The Speaker assumes the responsibilities of all the Officers if all of the Officer positions become vacant, and upon doing so: + 1. Orders the Webmaster or Sysadmin to provide access to the VP Communications Google account, + 1. Ensures that the Chief Returning Officer arranges a snap by-election (or adds the Officers to any shortly-upcoming election), and uses the VP Communications account to send out election notices as applicable, + 1. Performs the minimum number of actions in any Officer's capacity necessary to maintain the Society's operations until a new Officer team is elected. ## Time-fixed Responsibilities 1. Upon election, the Speaker: @@ -66,26 +78,35 @@ subtitle: A Manual for the Speaker of the Board 1. obtains control of the speaker@skule.ca account from the former interim Speaker, 1. decides the dates for the June, July, and August regular Board meetings, 1. books rooms, schedules online meetings, and sends electronic calendar invitations for those dates. +1. In August of their term, the Speaker verifies that the President and VP Finance are entering their Final Year of an undergraduate Engineering program. 1. Before the first day of classes of the Fall session, the Speaker: 1. surveys the Directors of the Board for their availability for the September, October, and November regular Board meetings, 1. decides the dates for those meetings, 1. books rooms, schedules online meetings, and sends electronic calendar invitations for those dates. +1. By the end of September, the Speaker: + 1. decides the date of the Annual General Meeting and Accountability Meeting, + 1. books a room and schedules an online meeting for that date, sends an electronic calendar invitation to the Board, + 1. submits to the VP Communications an email providing notice of the meeting to all Members (described further in section 2.4.2), and sends notice to the Society's auditor. 1. Before the first day of classes of the Winter session, the Speaker: 1. surveys the Directors of the Board for their availability for the Winter Ratification, January, February, Spring Ratification, March, and April regular Board meetings, 1. decides the dates for those meetings, 1. books rooms, schedules online meetings, and sends electronic calendar invitations for those dates. 1. Before November of their term, the Speaker shall complete a form of Equity Training and Sexual Violence Prevention and Response Training mandated by the Ombudsperson. -1. For the June regular Board meeting, the Speaker submits the following motions on their movers' behalf if not already submitted: - 1. -1. For the September regular Board meeting, the Speaker submits the following - 1. In March of their term, the Speaker reviews this Manual and submits any updates to the Policy and Structures Committee 1. Before the first day of classes of the first sub-session of Summer, the interim Speaker: 1. surveys the Directors of the Board for their availability for the May, June, July, and August regular Board meetings, 1. decides the date for the May regular meeting, 1. books a room, schedules an online meeting, and sends an electronic calendar invitation for that date. -## Board Meeting Responsibilities by Meeting +## Board Meeting Responsibilities +1. At least two (2) weeks before each month's *first* regular Board meeting, the Speaker emails the Directors of the Board reminding them of the regular deadlines to submit motions, reports, appendices, and RSVPs. +1. One (1) week before each regular Board meeting, the Speaker finalizes the agenda for the meeting and uploads it to the public meeting folder. If any motions listed in section 2.3 are missing, the Speaker adds them on their movers' behalf. +1. One (1) week before each Board meeting, the Speaker submits to the VP Communications an email providing notice of the meeting to all Members. +1. 96 hours before each Board meeting, the Speaker reminds Board Representatives to submit RSVPs, and reminds Officers to submit Officer Reports and appendices, in time for the 72 hour deadline. +1. Up to two (2) hours before each (regular or special) Board meeting, the Speaker obtains any meeting food and brings it to the meeting venue. +1. Up to one (1) hour before each (regular or special) Board meeting, the Speaker, with an Officer's help, obtains meeting equipment and physical materials (e.g. a gavel) and brings them to the meeting venue. + +## Regular Motions to the Board by Meeting 1. Every month 1. a motion by the VP Finance to approve the monthly Finance Committee recommendations 1. a motion by the PSC Chair to approve the monthly Policy and Structures Committee recommendations @@ -128,3 +149,17 @@ subtitle: A Manual for the Speaker of the Board 1. a motion by the VP Student Life to strike the Affiliation Committee 1. a motion by the VP Finance to authorize summer Orientation spending 1. a motion by the VP Finance to authorize summer Blue and Gold Committee spending + +## General Meeting Responsibilities +1. Two (2) weeks before the Annual General Meeting and Accountability Meeting, the Speaker finalizes the agendas for the meetings and uploads them to the public meeting folders. If any of the following items are missing, the Speaker adds them on their movers' behalf: + 1. for the AGM, a motion by the VP Finance to receive and adopt EngSoc audited financial statements + 1. for the AGM, a motion by the VP Finance to appoint the auditors for the current year + 1. for the AGM, a motion by the VP Finance to approve the non-essential spending quota, as described in [Bylaw 1 section 4.13.2](../bylaw-1.md) + 1. for the AGM, a motion by the VP Communications to ratify amendments to the Bylaws made by the Board of Directors between the previous year's AGM and the most recent Board of Directors Meeting + 1. for the Accountability Meeting, reports by each Officer or their designates + 1. for the Accountability Meeting, a motion for each Officer, by the Chief Returning Officer, to recall the Officer from their position +1. Notice for a General Meeting includes: + 1. The date, time, physical location, and online location of the meeting + 1. Links to where proxy forms and anonymous/absentee questions may be submitted in advance + 1. For the Annual General Meeting and Accountability Meeting, a summary of the mandatory agenda listed in section 2.4.1 +1. The Speaker collects additional proxy forms in person at each General Meeting. From 8e8c4a0ccad3a8d1a5e9804611b7c33d8d54d540 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sat, 13 Sep 2025 21:11:20 -0400 Subject: [PATCH 14/46] Remove SCOre manual pending the Directorship's removal Add Business Management Manual --- manuals/business-management-manual.md | 50 +++++++++++++++++++++++++++ manuals/community-outreach-manual.md | 50 --------------------------- 2 files changed, 50 insertions(+), 50 deletions(-) create mode 100644 manuals/business-management-manual.md delete mode 100644 manuals/community-outreach-manual.md diff --git a/manuals/business-management-manual.md b/manuals/business-management-manual.md new file mode 100644 index 00000000..323d93fd --- /dev/null +++ b/manuals/business-management-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Business Management Manual +pdf: manuals/Business Management Manual +subtitle: A Manual for the Business Manager +--- + +# For Candidates + +## Role Summary +1. The Business Manager is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Business Manager missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Business Manager is TODO + +## Transition +1. The Business Manager shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Business Manager is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/community-outreach-manual.md b/manuals/community-outreach-manual.md deleted file mode 100644 index c8181fb2..00000000 --- a/manuals/community-outreach-manual.md +++ /dev/null @@ -1,50 +0,0 @@ ---- -revdate: April 30, 2026 -title: Community Outreach Manual -pdf: manuals/Community Outreach Manual -subtitle: A Manual for the Community Outreach Director ---- - -# For Candidates - -## Role Summary -1. The Community Outreach Director is TODO - -## General Responsibilities -1. TODO - -## Required Qualifications -1. TODO - -## Useful Qualifications -1. TODO - -## Role Takeaways -1. A Community Outreach Director missing qualifications listed in section 0.3 may gain them by exercising the role. -1. TODO - -# Summary and Structure - -## Role Summary -1. The Community Outreach Director is TODO - -## Transition -1. The Community Outreach Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). -1. TODO - -## Executive Structure -1. TODO - -## Executive Responsibilities -1. TODO - -## Reporting Structure -1. The Community Outreach Director is overseen by the [TODO](TODO-manual.md). - -# Manual of Responsibilities - -## Ongoing Responsibilities -1. TODO - -## Time-fixed Responsibilities -1. TODO From 50035b2b871d99443c8044304e243f0712318a60 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sat, 13 Sep 2025 21:12:18 -0400 Subject: [PATCH 15/46] Create iron-pin-manual.md --- manuals/iron-pin-manual.md | 50 ++++++++++++++++++++++++++++++++++++++ 1 file changed, 50 insertions(+) create mode 100644 manuals/iron-pin-manual.md diff --git a/manuals/iron-pin-manual.md b/manuals/iron-pin-manual.md new file mode 100644 index 00000000..97d4eb79 --- /dev/null +++ b/manuals/iron-pin-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Iron Pin Manual +pdf: manuals/Iron Pin Manual +subtitle: A Manual for the Iron Pin Director +--- + +# For Candidates + +## Role Summary +1. The Iron Pin Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Iron Pin Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Iron Pin Director is TODO + +## Transition +1. The Iron Pin Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Iron Pin Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO From c9297bb1b1e762aefb06fe053a3d18f5b240b492 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sat, 13 Sep 2025 21:30:35 -0400 Subject: [PATCH 16/46] First batch of content --- manuals/cannon-manual.md | 37 ++++++++++++++++++++++++++++--------- 1 file changed, 28 insertions(+), 9 deletions(-) diff --git a/manuals/cannon-manual.md b/manuals/cannon-manual.md index 6f2febf4..548664be 100644 --- a/manuals/cannon-manual.md +++ b/manuals/cannon-manual.md @@ -8,38 +8,57 @@ subtitle: A Manual for the Cannon Editor # For Candidates ## Role Summary -1. The Cannon Editor is TODO +1. The Cannon Editor is the Editor-in-Chief ("EIC") of *The Cannon*, a publication devoted to fact and opinion, including essays, articles, short stories, poems, photographs, paintings, digital art, and more. ## General Responsibilities -1. TODO +1. The Cannon Editor is responsible for publishing *The Cannon* at least four times per year. +1. The Cannon Editor is responsible for quality control and the stylistic consistency of *The Cannon* across their tenure as EIC. +1. The Cannon Editor manages subteams which ensure that a diversity of content is published both in print and online in a form accessible to the wider student body. +1. The Cannon Editor ensures that all content published adheres to and upholds the values of the Engineering Society and Skule™ as a whole. ## Required Qualifications -1. TODO +1. The Cannon Editor must be able to communicate well and professionally both in writing and orally, including with their team, to the public at events like club fairs, and to external organizations such as publishers, advertising agencies, and printers. +1. The Cannon Editor must have previous experience as a writer or editor on at least one publication. +1. The Cannon Editor must have the capacity to occasionally dedicate 10-20 hours per week to the role. ## Useful Qualifications -1. TODO +1. A strong writing and/or editing portfolio, especially including past experience with *The Cannon* or other student publications, is an asset. +1. Time management and organization, especially adherence to contract deadlines, is an asset. +1. Familiarity with Adobe InDesign is an asset. ## Role Takeaways 1. A Cannon Editor missing qualifications listed in section 0.3 may gain them by exercising the role. -1. TODO +1. The Cannon Editor role is useful experience for a prospective candidate for [Vice President, Communications](vpc-manual.md) to have. # Summary and Structure ## Role Summary -1. The Cannon Editor is TODO +1. The Cannon Editor is the Editor-in-Chief ("EIC") of *The Cannon*, a publication devoted to fact and opinion. ## Transition 1. The Cannon Editor shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). -1. TODO ## Executive Structure -1. TODO +1. Managing Editor +1. Writing team + 1. Senior Editors + 1. Junior Editors + 1. Staff Writers +1. Graphics team + 1. Creative Directors + 1. Layout Manager + 1. Graphic Designers +1. Promotions team + 1. Distribution Coordinator + 1. Webmaster + 1. Developers + 1. Social Media Manager ## Executive Responsibilities 1. TODO ## Reporting Structure -1. The Cannon Editor is overseen by the [TODO](TODO-manual.md). +1. The Cannon Editor is overseen by the [Vice President, Communications](vpc-manual.md). # Manual of Responsibilities From e1b162001958986d7b81b4288fa61af397ab98dc Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sat, 13 Sep 2025 22:31:55 -0400 Subject: [PATCH 17/46] More detailed exec responsibilities --- manuals/cannon-manual.md | 107 +++++++++++++++++++++++++++++++++------ 1 file changed, 92 insertions(+), 15 deletions(-) diff --git a/manuals/cannon-manual.md b/manuals/cannon-manual.md index 548664be..cc730ec8 100644 --- a/manuals/cannon-manual.md +++ b/manuals/cannon-manual.md @@ -39,23 +39,100 @@ subtitle: A Manual for the Cannon Editor 1. The Cannon Editor shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). ## Executive Structure -1. Managing Editor -1. Writing team - 1. Senior Editors - 1. Junior Editors - 1. Staff Writers -1. Graphics team - 1. Creative Directors - 1. Layout Manager - 1. Graphic Designers -1. Promotions team - 1. Distribution Coordinator - 1. Webmaster - 1. Developers - 1. Social Media Manager +1. The Managing Editor reports to the EIC. +1. The Writing team reports to the Managing Editor and consists of: + 1. Senior Editors; + 1. Junior Editors, who report to the Senior Editors; and + 1. Staff Writers, who report to the Junior Editors. +1. The Graphics team reports to the Managing Editor and consists of: + 1. Creative Directors; + 1. Layout Manager, who reports to the Creative Directors; and + 1. Graphic Designers, who report to the Layout Manager. +1. The Promotions team reports to the Managing Editor and consists of: + 1. Distribution Coordinator; + 1. Webmaster; and + 1. Social Media Manager. ## Executive Responsibilities -1. TODO +1. The Managing Editor is responsible for: + 1. Overseeing Senior Editors and Junior Editors + 1. Acting as second-in-command to the EIC, including: + 1. assistance with meeting planning + 1. assistance with issue theme selection + 1. attendance at all executive/general meetings + 1. Editing submitted drafts by leaving edit suggestions on Google Docs and meeting with writers to go over any major changes + 1. Communicating with the Graphics team to ensure all articles have accompanying graphics + 1. Reading all drafts before final submission to the EIC +1. The Senior Editors are responsible for: + 1. Attending all executive/general meetings + 1. Editing submitted drafts by leaving edit suggestions on Google Docs and meeting with writers to go over any major changes + 1. Communicating with the Graphics team to ensure all articles have accompanying graphics + 1. Reading all drafts before final submission to the EIC +1. The Junior Editors are responsible for: + 1. Attending all executive/general meetings + 1. Editing submitted drafts by leaving edit suggestions on Google Docs and meeting with Senior Editors and writers to go over any major changes + 1. Checking in with, and assisting, writers during the writing process, and ensuring content is submitted on time + 1. Reading all drafts before final submission to the EIC + 1. Writing at least one piece of content (article, poem, essay, etc.) per issue +1. The Staff Writers are responsible for: + 1. Working with the Junior Editors to create interesting content that matches the current issue's theme + 1. Working with the Promotions team to provide written excerpts that can be used to promote their work, including assisting the Webmaster with written content for the website + 1. Writing at least one piece of content (article, poem, essay, etc.) per issue +1. The Creative Directors are responsible for: + 1. Managing the Graphics team and working with Senior Editors to ensure articles have accompanying graphics + 1. Setting the overall creative vision for the issue + 1. Making original art of any kind, and/or selecting and modifying pre-existing artwork to match the issue theme +1. The Layout Manager is responsible for: + 1. Combining written work and accompanying graphics into a single, aesthetically pleasing composition - what students will see when they open an issue of *The Cannon* + 1. Working closely with the EIC and contributors to ensure that all parties approve of the layout +1. The Graphic Designers are responsible for: + 1. Making original art of any kind, and/or selecting and modifying pre-existing artwork to match the issue theme + 1. Working with editors and writers to bring their creative vision to life +1. The Distribution Coordinator is responsible for: + 1. Distributing posters and printed issues of *The Cannon* (around 400 copies per issue) to newsstands around campus + 1. Coordinating with the Graphics team for the creation, promotion, and distribution of posters + 1. Working with the Social Media Manager and Webmaster to increase readership and better promote the magazine +1. The Webmaster is responsible for: + 1. Maintaining the backend and frontend of *The Cannon*'s website, with assistance from the [Sysadmin](computer-systems-manual.md). + 1. Posting new articles and PDFs of new issues when they are published +1. The Social Media Manager is responsible for: + 1. Managing *The Cannon*'s Instagram account and Discord server + 1. Monitoring DMs for messages from other organizations + 1. Making promotional stories/posts for upcoming meetings and issue releases + 1. Reaching out to other Skule™ organizations for potential collaborations + +## Executive Qualifications +1. The Managing Editor should have: + 1. Past experience as a Senior Editor or Junior Editor + 1. Experience writing essays, poems, articles, etc. + 1. Experience working in a small (2-6 person) team + 1. Familiarity with Google Docs +1. The Senior Editors should have: + 1. Interest or experience in writing essays, poems, articles, etc. + 1. Experience working in a small (2-6 person) team + 1. Familiarity with Google Docs +1. The Junior Editors should have: + 1. Interest or experience in writing essays, poems, articles, etc. + 1. Familiarity with Google Docs +1. The Staff Writers should have: + 1. Interest or experience in writing essays, poems, articles, etc. + 1. Familiarity with Google Docs +1. The Creative Directors should have: + 1. Skills in designing or repurposing art as it relates to written work + 1. Experience working in a small (2-6 person) team +1. The Layout Manager should have: + 1. Interest or experience in Adobe InDesign and/or Adobe PhotoShop +1. The Graphic Designers should have: + 1. Skills in designing or repurposing art as it relates to written work + 1. Experience working in a small (2-6 person) team +1. The Distribution Coordinator should have: + 1. Interest or experience in product distribution + 1. Strong written and verbal communication skills +1. The Webmaster should have: + 1. Experience with website design and front-/back-end development (e.g. React, Angular, Vue, etc.) +1. The Social Media Manager should have: + 1. Interest or experience in Instagram, Outlook, and/or Discord + 1. Strong written and verbal communication skills ## Reporting Structure 1. The Cannon Editor is overseen by the [Vice President, Communications](vpc-manual.md). From 772effd3c220e2be40e3407eb04f5b45c3b05c0d Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sat, 13 Sep 2025 22:45:03 -0400 Subject: [PATCH 18/46] Some time-fixed responsibilities --- manuals/cannon-manual.md | 11 ++++++++++- 1 file changed, 10 insertions(+), 1 deletion(-) diff --git a/manuals/cannon-manual.md b/manuals/cannon-manual.md index cc730ec8..d3d689f6 100644 --- a/manuals/cannon-manual.md +++ b/manuals/cannon-manual.md @@ -143,4 +143,13 @@ subtitle: A Manual for the Cannon Editor 1. TODO ## Time-fixed Responsibilities -1. TODO +1. Upon being hired, the Cannon Editor begins recruiting executives to fill the structure described in section 1.2 by means of short interviews. +1. By **TODO** of their term, the Summer issue of *The Cannon* is finalized and sent for printing. +1. By **TODO** of their term, the printed issues of *The Cannon* are provided to the Orientation Committee for inclusion in F!rosh Kits. +1. By September 1st of their term, the Summer issue of *The Cannon* is published. +1. By **TODO** of their term, the Fall issue of *The Cannon* is finalized and sent for printing. +1. By November 15th of their term, the Fall issue of *The Cannon* is published. +1. By **TODO** of their term, the Winter issue of *The Cannon* is finalized and sent for printing. +1. By January 15th of their term, the Winter issue of *The Cannon* is published. +1. By **TODO** of their term, the Spring issue of *The Cannon* is finalized and sent for printing. +1. By March 15th of their term, the Spring issue of *The Cannon* is published. From d5da480ba8c4a5f44733d7f431d92369c0408c74 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Thu, 18 Sep 2025 16:38:19 -0400 Subject: [PATCH 19/46] Incomplete first draft --- manuals/hi-skule-manual.md | 72 +++++++++++++++++++++++++++++++------- 1 file changed, 60 insertions(+), 12 deletions(-) diff --git a/manuals/hi-skule-manual.md b/manuals/hi-skule-manual.md index 080c0bf5..bee7b0fb 100644 --- a/manuals/hi-skule-manual.md +++ b/manuals/hi-skule-manual.md @@ -8,43 +8,91 @@ subtitle: A Manual for the Hi-Skule™ Director # For Candidates ## Role Summary -1. The Hi-Skule™ Director is TODO +1. The Hi-Skule™ Director is a Directorship responsible for outreach to high schools and the promotion of the engineering profession, as well as of student life at University of Toronto Engineering. ## General Responsibilities -1. TODO +1. The Hi-Skule™ Director runs outreach events such as Pre-F!rosh, Mentorship Coffeehouse, the University of Toronto High School Design Competition (UTHSDC), Designapalooza, and an event of the Director's choice. +1. The Hi-Skule™ Director manages an executive team to assist them in these efforts. +1. The Hi-Skule™ Director is the point of communication with the Engineering Student Recruitment and Outreach Office (ESROO). +1. The Hi-Skule™ Director has other responsibilities listed in Chapter 2 of this Manual. ## Required Qualifications -1. TODO +1. The Hi-Skule™ Director must have timely communication skills. +1. The Hi-Skule™ Director must have the ability and willingness to learn. +1. The Hi-Skule™ Director must have a passion for Engineering outreach. ## Useful Qualifications -1. TODO +1. Prior event planning skills are an asset. +1. Prior experience on the Hi-Skule™ team and/or knowledge of the Directorship's operations is an asset. +1. A certain degree of finance experience is an asset. ## Role Takeaways 1. A Hi-Skule™ Director missing qualifications listed in section 0.3 may gain them by exercising the role. -1. TODO +1. The Hi-Skule™ Director role is useful experience for a prospective candidate for Officer positions or [UTEK Director](utek-manual.md) to have. # Summary and Structure ## Role Summary -1. The Hi-Skule™ Director is TODO +1. The Hi-Skule™ Director is a Directorship responsible for outreach to high schools and the promotion of the engineering profession, as well as of student life at University of Toronto Engineering. ## Transition 1. The Hi-Skule™ Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). -1. TODO +1. The Hi-Skule™ Director shadows and delegates to the previous Director during the Winter semester, and takes on the full workload of the Directorship at the end of the Winter semester. However, the incumbent Director is always the signing authority for the Directorship and is still ultimately responsible for the Directorship during their true term. +1. The Hi-Skule™ Director runs Pre-F!rosh with the assistance of the previous Director ## Executive Structure -1. TODO +1. The Vice Director, Events reports to the Director. +1. The Events team reports to the Vice Director, Events and consists of: + 1. The Logistics Coordinators; + 1. The Content Coordinators; and + 1. The Marketing Coordinator. +1. The Vice Director, Operations reports to the Director. +1. The Operations team reports to the Vice Director, Operations and consists of: + 1. The Outreach Coordinator; + 1. The Mentorship Coordinator; + 1. The Finance Coordinator; and + 1. The Webmaster. +1. The First Year Executive(s) report(s) to the Director. ## Executive Responsibilities -1. TODO +1. TODO from Justin's doc +1. The First Year Executive(s) is/are responsible for: + 1. Working closely with the Mentorship Coordinators to connect with first year peers and recruit them to mentor at Hi-Skule events. + 1. Offering perspective for the Directorship to keep in touch with the needs of current high school students. + 1. Being involved with the planning and execution of Directorship events. ## Reporting Structure -1. The Hi-Skule™ Director is overseen by the [TODO](TODO-manual.md). +1. The Hi-Skule™ Director is overseen by the [Vice President, Academic](vpa-manual.md). # Manual of Responsibilities ## Ongoing Responsibilities -1. TODO +1. The Director finalizes the budget for each event and submits it to the Finance Committee cycle before the event takes place. +1. The Director meets weekly with the executive team and, separately, with the Vice Directors. ## Time-fixed Responsibilities -1. TODO +1. In mid-February of their term, the Directorship runs Designapalooza. +1. In mid-March of their term, the Directorship runs an event of their choice strongly focused on equity, diversity, and inclusion. +1. Immediately after the April Board of Directors meeting, the Director establishes real-time asynchronous channels of communication with the Orientation Committee, to facilitate the smooth running of Pre-F!rosh. +1. In late May of their term, the Directorship runs Pre-F!rosh. +1. In June of their term, the Director hires the Vice Directors. +1. In June of their term, the Director submits a preliminary, rough budget to the Finance Committee. +1. In July of their term, the Director hires all of the Coordinators. +1. In August of their term, the Director establishes communication and partnership with ESROO. +1. In August of their term, the Director opens recruitment for the First Year Executive(s) and mentors. +1. In August of their term, the Director attends Clubs Fair. +1. In September of their term, the Director hires the First Year Executive(s). +1. In September of their term, the Director runs an in-person kickoff meeting, takes pictures of the executive team, and goes on a boba run to Coco with the team. +1. In September of their term, the Director meets with ESROO to discuss their application to CPSIF involving youth under 19 years of age, and subsequently submits the CPSIF application. +1. In late September of their term, the Directorship runs Mentorship Coffeehouse. +1. In mid-November of their term, the Directorship runs UTHSDC. +1. During Godiva Week, the Directorship runs the "Are You Smarter Than a Fifth Grader?" event. + +## Mentorship Coffeehouse Responsibilities +1. By SOME POINT, do X + +## Mentorship Coffeehouse Responsibilities +1. By SOME POINT, do X + +## Mentorship Coffeehouse Responsibilities +1. By SOME POINT, do X From 4525d82127e0042c3256a1a67fea9db05eb8ab6b Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sun, 16 Nov 2025 07:28:08 -0500 Subject: [PATCH 20/46] Expand Coordinator descriptions --- manuals/hi-skule-manual.md | 108 +++++++++++++++++++++++++++++++++++-- 1 file changed, 104 insertions(+), 4 deletions(-) diff --git a/manuals/hi-skule-manual.md b/manuals/hi-skule-manual.md index bee7b0fb..7944887a 100644 --- a/manuals/hi-skule-manual.md +++ b/manuals/hi-skule-manual.md @@ -43,23 +43,123 @@ subtitle: A Manual for the Hi-Skule™ Director ## Executive Structure 1. The Vice Director, Events reports to the Director. 1. The Events team reports to the Vice Director, Events and consists of: - 1. The Logistics Coordinators; + 1. The Logistics Coordinator(s); 1. The Content Coordinators; and - 1. The Marketing Coordinator. + 1. The Marketing Coordinator(s). 1. The Vice Director, Operations reports to the Director. 1. The Operations team reports to the Vice Director, Operations and consists of: 1. The Outreach Coordinator; 1. The Mentorship Coordinator; 1. The Finance Coordinator; and 1. The Webmaster. -1. The First Year Executive(s) report(s) to the Director. +1. The First Year Executive(s) report(s) to the Director, the Vice Director, Operations, and the Mentorship Coordinator. ## Executive Responsibilities -1. TODO from Justin's doc +1. The Logistics Coordinator(s) is/are responsible for managing all event logistics, including tracking registration, coordinating catering, and ensuring the day of an event runs smoothly. Responsibilities also include: + 1. Creating event registration pages for students. + 1. Creating a detailed schedule of the day(s) and responsibilities of executives and mentors for each event. + 1. Reporting sales numbers weekly to the executive team, as a measurement of outreach effectiveness. + 1. Working with the Finance Coordinator to reach out to food caterers (preferably those who sponsor or offer discounts to EngSoc) to schedule food delivery for each event. + 1. Working with the Finance Coordinator, Outreach Coordinator, and [Alumni Outreach Director](alumni-outreach-manual.md) to arrange gifts for alumni and speakers. + 1. Assigning registered event participants to teams (if applicable for the event). + 1. Creating spreadsheets etc. to track participant registrations. + 1. Working closely with the Vice Director, Events for higher-level logistics (such as coordinating room bookings, event dates, and external groups). + 1. Attending all Hi-Skule™ events as a volunteer. +1. The Content Coordinators are responsible for creating the bulk of the content – be it design ideas, RFPs (Requests for Proposals), or workshops – for each event, including coming up with high-level engineering related ideas to present to high school students that accurately represent the type of work and thinking engineers have to do in their daily lives. Responsibilities also include: + 1. Brainstorming ideas with the Vice Director Events for the content of each event based on that event’s requirements – focusing primarily on presenting engineering to a young audience with little to no experience in the field. + 1. Developing solid idea(s) and working together to draft descriptions of the above ideas, both for participants (high school students) and for mentors. + 1. Developing a lesson plan that will allow participants to successfully complete the above idea(s) with an engineering mindset. + 1. Teaching executives and mentors the basic thought process behind the above ideas and identifying pointers on how they can help guide students in the right direction. + 1. Presenting during the content section of each event and being available to answer participant and mentor questions throughout the work period of the event. + 1. Attending all Hi-Skule™ events as a volunteer. +1. The Marketing Coordinator(s) are responsible for all aspects of marketing for Hi-Skule™ events – from creating graphics for the website, registration pages, and outreach emails, to making Instagram posts and reaching out to schools via social media. Responsibilities also include: + 1. Modifying branding in compliance with, and updating, the Hi-Skule™ style guide (alongside the Vice Director Events). + 1. Creating graphic banners for events to be used on event registration pages and outreach emails. + 1. Creating social media posts to announce and promote events, including developing and adhering to a posting schedule/calendar for proper promotion. + 1. Coordinating [Skule™ Photography](skule-photography-manual.md) volunteers at each event, or personally taking photos in lieu of such volunteers. + 1. Creating promotional videos after events. + 1. Attending all Hi-Skule™ events as a volunteer. +1. The Outreach Coordinator is responsible for back-end recruitment for Hi-Skule™ events, including: + 1. Promoting events to GTA high schools directly, using the Directorship's High School Contact List. + 1. Serving as the point of contact between Hi-Skule™ and high school staff contacts. + 1. Maintaining a relationship with ESROO. + 1. Sending information to promote events through ESROO’s newsletter. + 1. Providing details/schedules of events to, and inviting, ESROO to do their high school recruitment talk. + 1. Working with the Director, Vice Directors, and/or [Alumni Outreach Director](alumni-outreach-manual.md) to reach out to faculty members, clubs, and/or alumni with opportunities to judge, panel, mentor, or fill any other desired role at events. + 1. Attending all Hi-Skule™ events as a volunteer. +1. The Mentorship Coordinator is responsible for recruiting members of the Skule™ community to offer their knowledge of engineering and design to high school students at Hi-Skule™ events. Responsibilities also include: + 1. Managing the mentor mailing list and connecting with more people, especially first year students. + 1. Working closely with the First Year Executive hired in September of the Directorship's term. + 1. Recruiting new mentors for events. + 1. Reaching out to as many people as possible to generate interest from the Skule™ community. + 1. Creating content for mentor training (including the mentorship package and training slides). + 1. Hosting mentor training sessions and keeping mentors in the loop about event logistics and what their role throughout each event will be. + 1. Monitoring mentors at events and answering questions they may have. + 1. Generating ideas for mentor appreciation. + 1. Attending all Hi-Skule™ events as a volunteer. +1. The Finance Coordinator manages Hi-Skule™’s funds and coordinates with EngSoc in acquiring funding for events. Responsibilities also include: + 1. Working closely with the Vice Director, Operations to submit monthly budgets to EngSoc, compiling all relevant materials and justifications necessary for approval from its Finance Committee (FinComm). + 1. Looking for opportunities to secure funding from external sources such as the Centralized Process for Student Initiative Funding (CPSIF) and various Engineering departments, and applying to such sources as applicable. + 1. Assisting the Logistics Coordinator(s) in determining appropriate food catering and speaker/judge prizes for each event, balancing value and budget set by EngSoc. + 1. Determining available extra spending for each event that can be used to enhance the event or for other Hi-Skule™ initiatives such as spirit week collaborations or mentorship appreciation. +1. The Webmaster is responsible for the upkeep of the https://hiskule.skule.ca website, including: + 1. Updating the website with announcements of each newest event, including its banner, links to its registration form, a basic description, and links to archives of photos from previous iterations where applicable. + 1. Uploading photos from latest events. + 1. Ensuring high school students/parents have easy access to contact information for the executive team (e.g. email box, Discord, Instagram links). + 1. Working with the Marketing Coordinator to standardize the style of the website to reflect Hi-Skule™’s brand. + 1. Ensuring the website is maintained, accessible, and easily navigable. + 1. Providing resources on the website for high school students and parents interested in engineering. + 1. Updating the website with photos and descriptions of each executive once available, including collecting such information and LinkedIn contacts at the beginning of the year. + 1. Working with the Vice Director, Operations to implement any other ideas for the website. + 1. If available, attending all Hi-Skule™ events as a volunteer. 1. The First Year Executive(s) is/are responsible for: 1. Working closely with the Mentorship Coordinators to connect with first year peers and recruit them to mentor at Hi-Skule events. 1. Offering perspective for the Directorship to keep in touch with the needs of current high school students. 1. Being involved with the planning and execution of Directorship events. + 1. Attending all Hi-Skule™ events as a volunteer. + +## Executive Qualifications +1. The Logistics Coordinator(s) should have: + 1. Strong verbal and written communication skills + 1. Good time management and organizational skills + 1. Good collaboration skills internally and externally to the Hi-Skule team + 1. A general understanding of finances + 1. Ideally, previous experience with large scale event planning, especially with registration tools such as spreadsheets and a payment platform +1. The Content Coordinators should have: + 1. A creative mindset and the ability to think outside the box + 1. Knowledge of multiple engineering disciplines and what they entail, and the ability to incorporate different fields into the work + 1. Good time management and organizational skills + 1. Strong communication skills: the ability to clearly deliver ideas both verbally and on paper in varying degrees of complexity to the executive team, mentors, and participants + 1. Experience with Google Docs & Slides (or equivalent) +1. The Marketing Coordinator(s) should have: + 1. Good organizational and time management skills + 1. Creativity and an eye for graphic design + 1. Ready availability to create posts and other promotional materials + 1. Experience with Instagram, Figma, and DaVinci Resolve + 1. Ideally, past design experience running social media + 1. In lieu of Figma and DaVinci Resolve experience, experience with and independent access to Adobe Photoshop/Illustrator and Adobe Premiere Pro +1. The Outreach Coordinator should have: + 1. Good connections with peers, faculty, staff, and others, or the ability to form such connections + 1. Strong written communication skills + 1. Proper email etiquette, especially when communicating to external entities or faculty members + 1. Ideally, previous experience in an outreach role or familiarity with ESROO +1. The Mentorship Coordinator should have: + 1. Strong verbal and written communication skills + 1. Good people skills and collaboration skills for recruitment + 1. Knowledge of, and ability to bridge the gap between mentors and executives about, event logistics and other Hi-Skule™ involvement opportunities + 1. Lots of patience to answer mentor questions + 1. Experience with Discord, Google Meets, and Zoom +1. The Finance Coordinator should have: + 1. Good written communication skills + 1. Attention to detail + 1. Money-consciousness: the ability to effectively determine an appropriate amount of spending such that budget is satisfactory to FinComm and remains net positive + 1. Experience with Google Sheets and/or Microsoft Excel + 1. Ideally, successful completion of and good experience in their departmental Engineering Economics course or JRE300 + 1. Ideally, experience with FinComm, especially in an analogous role in a different EngSoc-affiliated entity +1. The Webmaster should have: + 1. At a baseline, proficiency in HTML/CSS and JavaScript, with such proficiency in the context of Wordpress being strongly preferred + 1. Good written communication skills + 1. Ideally, previous experience in web development ## Reporting Structure 1. The Hi-Skule™ Director is overseen by the [Vice President, Academic](vpa-manual.md). From 60f8cadb6aebdadfffdd3485d9c74608522a57e3 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sun, 16 Nov 2025 07:28:26 -0500 Subject: [PATCH 21/46] Anticipate shift of hiring cycle to February --- manuals/hi-skule-manual.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/manuals/hi-skule-manual.md b/manuals/hi-skule-manual.md index 7944887a..4f87d23f 100644 --- a/manuals/hi-skule-manual.md +++ b/manuals/hi-skule-manual.md @@ -171,7 +171,6 @@ subtitle: A Manual for the Hi-Skule™ Director 1. The Director meets weekly with the executive team and, separately, with the Vice Directors. ## Time-fixed Responsibilities -1. In mid-February of their term, the Directorship runs Designapalooza. 1. In mid-March of their term, the Directorship runs an event of their choice strongly focused on equity, diversity, and inclusion. 1. Immediately after the April Board of Directors meeting, the Director establishes real-time asynchronous channels of communication with the Orientation Committee, to facilitate the smooth running of Pre-F!rosh. 1. In late May of their term, the Directorship runs Pre-F!rosh. @@ -187,6 +186,7 @@ subtitle: A Manual for the Hi-Skule™ Director 1. In late September of their term, the Directorship runs Mentorship Coffeehouse. 1. In mid-November of their term, the Directorship runs UTHSDC. 1. During Godiva Week, the Directorship runs the "Are You Smarter Than a Fifth Grader?" event. +1. In mid-February of their term, the Directorship runs Designapalooza. ## Mentorship Coffeehouse Responsibilities 1. By SOME POINT, do X From 814a95d50d09b0b25e73629470d4284d4fd7f316 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sun, 16 Nov 2025 07:31:43 -0500 Subject: [PATCH 22/46] Slightly tweak timeline --- manuals/hi-skule-manual.md | 13 ++++++++----- 1 file changed, 8 insertions(+), 5 deletions(-) diff --git a/manuals/hi-skule-manual.md b/manuals/hi-skule-manual.md index 4f87d23f..da60d20c 100644 --- a/manuals/hi-skule-manual.md +++ b/manuals/hi-skule-manual.md @@ -171,12 +171,12 @@ subtitle: A Manual for the Hi-Skule™ Director 1. The Director meets weekly with the executive team and, separately, with the Vice Directors. ## Time-fixed Responsibilities +1. Immediately after being elected, the Director establishes real-time asynchronous channels of communication with the Orientation Committee, to facilitate the smooth running of Pre-F!rosh. 1. In mid-March of their term, the Directorship runs an event of their choice strongly focused on equity, diversity, and inclusion. -1. Immediately after the April Board of Directors meeting, the Director establishes real-time asynchronous channels of communication with the Orientation Committee, to facilitate the smooth running of Pre-F!rosh. 1. In late May of their term, the Directorship runs Pre-F!rosh. -1. In June of their term, the Director hires the Vice Directors. +1. By June of their term, the Director hires the Vice Directors. 1. In June of their term, the Director submits a preliminary, rough budget to the Finance Committee. -1. In July of their term, the Director hires all of the Coordinators. +1. By July of their term, the Director hires all of the Coordinators. 1. In August of their term, the Director establishes communication and partnership with ESROO. 1. In August of their term, the Director opens recruitment for the First Year Executive(s) and mentors. 1. In August of their term, the Director attends Clubs Fair. @@ -188,11 +188,14 @@ subtitle: A Manual for the Hi-Skule™ Director 1. During Godiva Week, the Directorship runs the "Are You Smarter Than a Fifth Grader?" event. 1. In mid-February of their term, the Directorship runs Designapalooza. -## Mentorship Coffeehouse Responsibilities +## Pre-F!rosh Responsibilities 1. By SOME POINT, do X ## Mentorship Coffeehouse Responsibilities 1. By SOME POINT, do X -## Mentorship Coffeehouse Responsibilities +## UTHSDC Responsibilities +1. By SOME POINT, do X + +## Designapalooza Responsibilities 1. By SOME POINT, do X From b35598915f74d7c6c22a1ac7f40d79c28bcbcee7 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sun, 16 Nov 2025 07:57:17 -0500 Subject: [PATCH 23/46] Manual review clause --- manuals/hi-skule-manual.md | 1 + 1 file changed, 1 insertion(+) diff --git a/manuals/hi-skule-manual.md b/manuals/hi-skule-manual.md index da60d20c..fa20f47d 100644 --- a/manuals/hi-skule-manual.md +++ b/manuals/hi-skule-manual.md @@ -186,6 +186,7 @@ subtitle: A Manual for the Hi-Skule™ Director 1. In late September of their term, the Directorship runs Mentorship Coffeehouse. 1. In mid-November of their term, the Directorship runs UTHSDC. 1. During Godiva Week, the Directorship runs the "Are You Smarter Than a Fifth Grader?" event. +1. By January of their term, the Director reviews this Manual and submits any updates to the Policy and Structures Committee. 1. In mid-February of their term, the Directorship runs Designapalooza. ## Pre-F!rosh Responsibilities From d4e6218985aed42ed38b2f8c8b38197e00ccfa29 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sun, 16 Nov 2025 07:58:56 -0500 Subject: [PATCH 24/46] Manual review clause --- manuals/cannon-manual.md | 1 + 1 file changed, 1 insertion(+) diff --git a/manuals/cannon-manual.md b/manuals/cannon-manual.md index d3d689f6..5cb4d4c4 100644 --- a/manuals/cannon-manual.md +++ b/manuals/cannon-manual.md @@ -152,4 +152,5 @@ subtitle: A Manual for the Cannon Editor 1. By **TODO** of their term, the Winter issue of *The Cannon* is finalized and sent for printing. 1. By January 15th of their term, the Winter issue of *The Cannon* is published. 1. By **TODO** of their term, the Spring issue of *The Cannon* is finalized and sent for printing. +1. Before the February Policy and Structures Committee meeting in their term, the Cannon Editor reviews this Manual and submits any updates to the Committee. 1. By March 15th of their term, the Spring issue of *The Cannon* is published. From 976fde13640e8018a0a6a2112422b78c2001d58c Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sun, 16 Nov 2025 08:02:16 -0500 Subject: [PATCH 25/46] Explicitly tie Manual review to PSC cycle --- manuals/hi-skule-manual.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/manuals/hi-skule-manual.md b/manuals/hi-skule-manual.md index fa20f47d..9e6056dc 100644 --- a/manuals/hi-skule-manual.md +++ b/manuals/hi-skule-manual.md @@ -186,7 +186,7 @@ subtitle: A Manual for the Hi-Skule™ Director 1. In late September of their term, the Directorship runs Mentorship Coffeehouse. 1. In mid-November of their term, the Directorship runs UTHSDC. 1. During Godiva Week, the Directorship runs the "Are You Smarter Than a Fifth Grader?" event. -1. By January of their term, the Director reviews this Manual and submits any updates to the Policy and Structures Committee. +1. Before the January Policy and Structures Committee meeting in their term, the Director reviews this Manual with the Vice President, Academic and submits any updates to the Committee for comment before adopting them in accordance with [Bylaw 1 section 7.5.4.d](../bylaw-1.md). 1. In mid-February of their term, the Directorship runs Designapalooza. ## Pre-F!rosh Responsibilities From 1a59854d5d1ebf45cc1ccf62375e4e344184f121 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sun, 16 Nov 2025 08:05:31 -0500 Subject: [PATCH 26/46] Transition change with hiring cycle change --- manuals/hi-skule-manual.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/manuals/hi-skule-manual.md b/manuals/hi-skule-manual.md index 9e6056dc..b7774dd1 100644 --- a/manuals/hi-skule-manual.md +++ b/manuals/hi-skule-manual.md @@ -37,8 +37,8 @@ subtitle: A Manual for the Hi-Skule™ Director ## Transition 1. The Hi-Skule™ Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). -1. The Hi-Skule™ Director shadows and delegates to the previous Director during the Winter semester, and takes on the full workload of the Directorship at the end of the Winter semester. However, the incumbent Director is always the signing authority for the Directorship and is still ultimately responsible for the Directorship during their true term. -1. The Hi-Skule™ Director runs Pre-F!rosh with the assistance of the previous Director +1. The Hi-Skule™ Director runs the Director's-choice event in March with the previous Director shadowing. +1. The Hi-Skule™ Director runs Pre-F!rosh with the assistance of the previous Director, if the latter is available. ## Executive Structure 1. The Vice Director, Events reports to the Director. From 230ac447b336911673b57c85cd0f5b9b8c53071a Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sun, 16 Nov 2025 08:07:07 -0500 Subject: [PATCH 27/46] Clearer adoption wording --- manuals/cannon-manual.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/manuals/cannon-manual.md b/manuals/cannon-manual.md index 5cb4d4c4..c5e59355 100644 --- a/manuals/cannon-manual.md +++ b/manuals/cannon-manual.md @@ -152,5 +152,5 @@ subtitle: A Manual for the Cannon Editor 1. By **TODO** of their term, the Winter issue of *The Cannon* is finalized and sent for printing. 1. By January 15th of their term, the Winter issue of *The Cannon* is published. 1. By **TODO** of their term, the Spring issue of *The Cannon* is finalized and sent for printing. -1. Before the February Policy and Structures Committee meeting in their term, the Cannon Editor reviews this Manual and submits any updates to the Committee. +1. Before the February Policy and Structures Committee meeting in their term, the Cannon Editor reviews this Manual with the Vice President, Communications and submits any updates to the Committee for comment before adopting them in accordance with [Bylaw 1 section 7.5.4.d](../bylaw-1.md). 1. By March 15th of their term, the Spring issue of *The Cannon* is published. From ae5808292ed812ab2a54c07dee9346392bab0216 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sun, 16 Nov 2025 08:13:32 -0500 Subject: [PATCH 28/46] Specify Bylaws to amend with cost of living increase --- manuals/speaker-manual.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/manuals/speaker-manual.md b/manuals/speaker-manual.md index 69c35df2..63e6c8c4 100644 --- a/manuals/speaker-manual.md +++ b/manuals/speaker-manual.md @@ -132,7 +132,7 @@ subtitle: A Manual for the Speaker of the Board 1. February 1. a motion for each extant Temporary Internal Director, by its overseeing Officer, to renew the Directorship 1. a motion for each levy renewal/increase/establishment approved by the Finance Committee, by the VP Finance, to call a referendum for such purpose - 1. a motion by the VP Finance to approve the annual cost of living increase as described in [Bylaw 1, section 1.3.3](../bylaw-1.md) and amend Bylaw 1 accordingly + 1. a motion by the VP Finance to approve the annual cost of living increase as described in [Bylaw 1, section 1.3.3](../bylaw-1.md) and amend [Bylaw 1, section 1.3.2](../bylaw-1.md) and [Bylaw 7, section 1.0.1](../bylaw-7.md) accordingly 1. a motion by the President to strike the Search and Review Committee 1. Spring Ratification 1. a motion by the Chief Returning Officer to ratify the results of the Spring elections From eb37bda0e953042b89a4c1f761b259d885797782 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sun, 16 Nov 2025 08:20:54 -0500 Subject: [PATCH 29/46] Tie Manual review to PSC cycle --- manuals/speaker-manual.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/manuals/speaker-manual.md b/manuals/speaker-manual.md index 63e6c8c4..899a56be 100644 --- a/manuals/speaker-manual.md +++ b/manuals/speaker-manual.md @@ -92,7 +92,7 @@ subtitle: A Manual for the Speaker of the Board 1. decides the dates for those meetings, 1. books rooms, schedules online meetings, and sends electronic calendar invitations for those dates. 1. Before November of their term, the Speaker shall complete a form of Equity Training and Sexual Violence Prevention and Response Training mandated by the Ombudsperson. -1. In March of their term, the Speaker reviews this Manual and submits any updates to the Policy and Structures Committee +1. Before the March Policy and Structures Committee meeting in their term, the Speaker reviews this Manual and submits any updates to the Committee for comment before adopting them in accordance with [Bylaw 1 section 7.5.4.d](../bylaw-1.md). 1. Before the first day of classes of the first sub-session of Summer, the interim Speaker: 1. surveys the Directors of the Board for their availability for the May, June, July, and August regular Board meetings, 1. decides the date for the May regular meeting, From 00ce74db8c5035ca03a62ec129842c1cf425cbcc Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sun, 16 Nov 2025 08:22:05 -0500 Subject: [PATCH 30/46] Manual review clause --- manuals/ombuds-manual.md | 1 + 1 file changed, 1 insertion(+) diff --git a/manuals/ombuds-manual.md b/manuals/ombuds-manual.md index e5d35cb2..16052368 100644 --- a/manuals/ombuds-manual.md +++ b/manuals/ombuds-manual.md @@ -65,6 +65,7 @@ subtitle: A Manual for the Ombudsperson 1. Equity and Inclusivity Director 1. In November of their term, the Ombudsperson submits motions to recall any role-holders listed above which have not completed their mandatory training. 1. In November of their term or thereabouts, the Ombudsperson holds the Fall EngSoc Meet & Greet. +1. Before the February Policy and Structures Committee meeting in their term, the Ombudsperson reviews this Manual with the Speaker and submits any updates to the Committee for comment before adopting them in accordance with [Bylaw 1 section 7.5.4.d](../bylaw-1.md). 1. In March of their term or thereabouts, the Ombudsperson holds the Spring EngSoc Meet & Greet. 1. In March of their term, the Ombudsperson reviews the [Policy on Complaints](../policies/policy-on-complaints.md) and this Manual, and submits any updates to the Policy and Structures Committee 1. In March of their term, the Ombudsperson creates and distributes the Skule Census. From 0d1ec4d3fe271a4922b93d595beb826881038b1b Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Sun, 16 Nov 2025 08:23:27 -0500 Subject: [PATCH 31/46] Turns out one was already there --- manuals/ombuds-manual.md | 3 +-- 1 file changed, 1 insertion(+), 2 deletions(-) diff --git a/manuals/ombuds-manual.md b/manuals/ombuds-manual.md index 16052368..a687ed0e 100644 --- a/manuals/ombuds-manual.md +++ b/manuals/ombuds-manual.md @@ -65,8 +65,7 @@ subtitle: A Manual for the Ombudsperson 1. Equity and Inclusivity Director 1. In November of their term, the Ombudsperson submits motions to recall any role-holders listed above which have not completed their mandatory training. 1. In November of their term or thereabouts, the Ombudsperson holds the Fall EngSoc Meet & Greet. -1. Before the February Policy and Structures Committee meeting in their term, the Ombudsperson reviews this Manual with the Speaker and submits any updates to the Committee for comment before adopting them in accordance with [Bylaw 1 section 7.5.4.d](../bylaw-1.md). +1. Before the February Policy and Structures Committee meeting in their term, the Ombudsperson reviews the [Policy on Complaints](../policies/policy-on-complaints.md) and this Manual with the Speaker and submits any updates to the Committee for comment before adopting them in accordance with [Bylaw 1 section 7.5.4.d](../bylaw-1.md). 1. In March of their term or thereabouts, the Ombudsperson holds the Spring EngSoc Meet & Greet. -1. In March of their term, the Ombudsperson reviews the [Policy on Complaints](../policies/policy-on-complaints.md) and this Manual, and submits any updates to the Policy and Structures Committee 1. In March of their term, the Ombudsperson creates and distributes the Skule Census. 1. In April of their term, the Ombudsperson reports to the Board the results of the Skule Census and any other issues they identified that year. From 8acc81221bb69cdef15ea34988004519aadde1c6 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Mon, 17 Nov 2025 12:58:21 -0500 Subject: [PATCH 32/46] Updates from the EIC --- manuals/cannon-manual.md | 32 ++++++++++++++++++++++---------- 1 file changed, 22 insertions(+), 10 deletions(-) diff --git a/manuals/cannon-manual.md b/manuals/cannon-manual.md index c5e59355..86deefa6 100644 --- a/manuals/cannon-manual.md +++ b/manuals/cannon-manual.md @@ -52,6 +52,7 @@ subtitle: A Manual for the Cannon Editor 1. Distribution Coordinator; 1. Webmaster; and 1. Social Media Manager. +1. The Cannon Editor often also serves as Layout Manager, to give them more control over the final look of the publication. ## Executive Responsibilities 1. The Managing Editor is responsible for: @@ -140,17 +141,28 @@ subtitle: A Manual for the Cannon Editor # Manual of Responsibilities ## Ongoing Responsibilities -1. TODO +1. The Cannon Editor represents *The Cannon* externally, including responding to outside inquiries, managing news-stand locations, organizing LeighComm, etc. +1. The Cannon Editor manages the relationship with the printer and advertising agency, including sending finalized issues for printing, coordinating pickup of printed issues, meeting printing and advertising deadlines, etc. + 1. The printer is currently All Solutions Printing. + 1. The advertising agency is currently CU Advertising. +1. The Cannon Editor maintains the well-being of the executives listed in section 1.2, including: + 1. planning meetings (for editing, writing, socials, etc.) + 1. checking in regularly for status, assistance, and feedback as applicable + 1. generally ensuring that executives feel welcome and included ## Time-fixed Responsibilities 1. Upon being hired, the Cannon Editor begins recruiting executives to fill the structure described in section 1.2 by means of short interviews. -1. By **TODO** of their term, the Summer issue of *The Cannon* is finalized and sent for printing. -1. By **TODO** of their term, the printed issues of *The Cannon* are provided to the Orientation Committee for inclusion in F!rosh Kits. -1. By September 1st of their term, the Summer issue of *The Cannon* is published. -1. By **TODO** of their term, the Fall issue of *The Cannon* is finalized and sent for printing. -1. By November 15th of their term, the Fall issue of *The Cannon* is published. -1. By **TODO** of their term, the Winter issue of *The Cannon* is finalized and sent for printing. -1. By January 15th of their term, the Winter issue of *The Cannon* is published. -1. By **TODO** of their term, the Spring issue of *The Cannon* is finalized and sent for printing. +1. In June of their term, the Cannon Editor submits an operating budget to the EngSoc Finance Committee. +1. By the second Monday of July of their term, the Summer issue of *The Cannon* is finalized and sent for printing. +1. By the Orientation Committee distribution deadline, or August 1st of their term, whichever is earlier, the printed issues of *The Cannon* are provided to the Orientation Committee for inclusion in F!rosh Kits. +1. By the first Monday of September of their term, the Summer issue of *The Cannon* is published. +1. After receiving an invoice for the Summer issue, the Cannon Editor reviews their operating budget in light of Summer issue actuals and submits updates to the budget if necessary. +1. By the first Monday of November of their term, the Fall issue of *The Cannon* is finalized and sent for printing. +1. By the third Monday of November of their term, the Fall issue of *The Cannon* is published. +1. After receiving an invoice for the Fall issue, the Cannon Editor reviews their operating budget in light of Fall issue actuals and submits updates to the budget if necessary. +1. By the second Monday of January of their term, the Winter issue of *The Cannon* is finalized and sent for printing. +1. By the fourth Monday of January of their term, the Winter issue of *The Cannon* is published. +1. After receiving an invoice for the Winter issue, the Cannon Editor reviews their operating budget in light of Winter issue actuals and submits updates to the budget if necessary. +1. By the first Monday of March of their term, the Spring issue of *The Cannon* is finalized and sent for printing. 1. Before the February Policy and Structures Committee meeting in their term, the Cannon Editor reviews this Manual with the Vice President, Communications and submits any updates to the Committee for comment before adopting them in accordance with [Bylaw 1 section 7.5.4.d](../bylaw-1.md). -1. By March 15th of their term, the Spring issue of *The Cannon* is published. +1. By the third Monday of March of their term, the Spring issue of *The Cannon* is published. From b1f0afaaa127d673f44dffc8fe38b602ab0bc6b4 Mon Sep 17 00:00:00 2001 From: AbyxDev Date: Mon, 17 Nov 2025 13:40:02 -0500 Subject: [PATCH 33/46] Fill out Vice Director information --- manuals/hi-skule-manual.md | 31 +++++++++++++++++++++++++++++++ 1 file changed, 31 insertions(+) diff --git a/manuals/hi-skule-manual.md b/manuals/hi-skule-manual.md index b7774dd1..f5b5ac2b 100644 --- a/manuals/hi-skule-manual.md +++ b/manuals/hi-skule-manual.md @@ -55,6 +55,23 @@ subtitle: A Manual for the Hi-Skule™ Director 1. The First Year Executive(s) report(s) to the Director, the Vice Director, Operations, and the Mentorship Coordinator. ## Executive Responsibilities +1. The Vice Director, Events oversees the Events portfolio, including the Logistics, Marketing, and Content Coordinators. Responsibilities include: + 1. Meeting regularly with the Events team to check in on progress and provide direction. + 1. Working with the Director to develop a shared vision and event strategy, and translating those into actionable tasks for each Coordinator. + 1. Reviewing and approving event proposals, timelines, and promotional materials before release, consistent with the overall vision set by the Director. + 1. Ensuring that branding and messaging across all event communications and materials remain consistent with the overall vision set by the Director. + 1. Working with the Logistics Coordinator on high-level event logistics such as room bookings, event schedules, and external groups and vendors. + 1. Supporting the Marketing and Content Coordinators in developing social media campaigns, outreach materials, and event branding. + 1. Communicating regularly with the Vice Director, Operations to facilitate cross-team coordination (e.g. between Logistics and Finance, or Marketing and Outreach). +1. The Vice Director, Operations oversees the Operations portfolio, including the Outreach, Mentorship, Webmaster, and Finance Coordinators. Responsibilities include: + 1. Meeting regularly with the Operations team to monitor progress and provide support. + 1. Working with the Director to establish operational priorities, and translating those into actionable objectives for each Coordinator. + 1. Ensuring overall operational efficiency, effective resource management, and strong external engagement. + 1. Overseeing financial tracking and budgeting together with the Finance Coordinator. + 1. Ensuring that all outreach and mentorship initiatives remain consistent with the overall vision set by the Director. + 1. Working with the Webmaster to maintain the Hi-Skule™ website and ensure consistent updates for events and opportunities. + 1. Managing inventory and procurement of materials for events and workshops. + 1. Communicating regularly with the Vice Director, Events to facilitate cross-team coordination (e.g. between Finance and Logistics, or Outreach and Marketing). 1. The Logistics Coordinator(s) is/are responsible for managing all event logistics, including tracking registration, coordinating catering, and ensuring the day of an event runs smoothly. Responsibilities also include: 1. Creating event registration pages for students. 1. Creating a detailed schedule of the day(s) and responsibilities of executives and mentors for each event. @@ -119,6 +136,20 @@ subtitle: A Manual for the Hi-Skule™ Director 1. Attending all Hi-Skule™ events as a volunteer. ## Executive Qualifications +1. The Vice Director, Events should have: + 1. Strong leadership and organizational skills + 1. Excellent communication and creative problem-solving abilities + 1. Ability to manage multiple people and synthesize feedback from diverse teams + 1. A collaborative mindset and openness to cross-functional teamwork + 1. Experience with at least some of Google Workspace (Docs, Sheets, Drive), Canva, Zeffy, Slack, and email marketing tools (Mailchimp or equivalent) + 1. Ideally, experience with event planning, project management, or marketing campaigns +1. The Vice Director, Operations should have: + 1. Strong leadership and analytical skills + 1. Excellent communication and interpersonal abilities + 1. Strong attention to detail and organizational capabilities + 1. Ability to manage multiple internal teams and oversee workflows + 1. Experience with at least some of Google Workspace (Docs, Drive), Zeffy & Stripe, Slack, Wix or WordPress (for website management), and budgeting tools (such as Google Sheets or Microsoft Excel) + 1. Ideally, experience with budgeting, mentorship programming, or administrative coordination 1. The Logistics Coordinator(s) should have: 1. Strong verbal and written communication skills 1. Good time management and organizational skills From ee7917b1f919cf7b9782a1c6aaf09d7d14c63f4c Mon Sep 17 00:00:00 2001 From: Ken Hilton Date: Wed, 21 Jan 2026 12:57:34 -0500 Subject: [PATCH 34/46] Catch-all overseeing Officers for Manual purposes --- bylaw-1.md | 1 + 1 file changed, 1 insertion(+) diff --git a/bylaw-1.md b/bylaw-1.md index 58f98b74..11859d2e 100644 --- a/bylaw-1.md +++ b/bylaw-1.md @@ -432,6 +432,7 @@ subtitle: The Constitution 1. A simple majority vote of the Board of Directors; 1. A simple majority vote of the Executive Committee; or 1. A simple majority vote of the incumbents in the corresponding role, with the consent of the Officer overseeing the role (directly or indirectly). + 1. For the sole purposes of this section, the Officers are their own overseeing Officers, and any other role with no explicitly defined overseeing Officer has the President as its overseeing Officer. 1. Manuals shall be passed or repealed when the corresponding role is created or removed, respectively, by the same body creating or removing the role. 1. It shall be out of order to amend the Bylaws to create or remove a role without simultaneously passing or repealing, respectively, the corresponding Manual. 1. The parties listed in section 7.5.4 shall pass a Manual when a role previously created is discovered to be lacking its Manual, and shall repeal a Manual when a role previously removed is discovered to still have a Manual. From 57a7cc0c27838a91b998ce14e8a179dc87f6dd56 Mon Sep 17 00:00:00 2001 From: Ken Hilton Date: Mon, 9 Feb 2026 17:29:07 -0500 Subject: [PATCH 35/46] Draft Pre-F!rosh and Mentorship Coffeehouse responsibilities --- manuals/hi-skule-manual.md | 43 +++++++++++++++++++++++++++++++++----- 1 file changed, 38 insertions(+), 5 deletions(-) diff --git a/manuals/hi-skule-manual.md b/manuals/hi-skule-manual.md index f5b5ac2b..7e487c38 100644 --- a/manuals/hi-skule-manual.md +++ b/manuals/hi-skule-manual.md @@ -204,27 +204,60 @@ subtitle: A Manual for the Hi-Skule™ Director ## Time-fixed Responsibilities 1. Immediately after being elected, the Director establishes real-time asynchronous channels of communication with the Orientation Committee, to facilitate the smooth running of Pre-F!rosh. 1. In mid-March of their term, the Directorship runs an event of their choice strongly focused on equity, diversity, and inclusion. -1. In late May of their term, the Directorship runs Pre-F!rosh. +1. Over early April to late May of their term, the Directorship runs Pre-F!rosh, as described in section 2.2. 1. By June of their term, the Director hires the Vice Directors. 1. In June of their term, the Director submits a preliminary, rough budget to the Finance Committee. 1. By July of their term, the Director hires all of the Coordinators. 1. In August of their term, the Director establishes communication and partnership with ESROO. 1. In August of their term, the Director opens recruitment for the First Year Executive(s) and mentors. -1. In August of their term, the Director attends Clubs Fair. +1. By the 3rd week of August of their term, the Directorship opens hiring for the First Year Executive(s). +1. In August of their term, the Director attends Clubs Fair to promote the Directorship and the First Year Executive(s) posting. +1. Over August to September of their term, the Directorship runs Mentorship Coffeehouse, as described in section 2.3. 1. In September of their term, the Director hires the First Year Executive(s). 1. In September of their term, the Director runs an in-person kickoff meeting, takes pictures of the executive team, and goes on a boba run to Coco with the team. 1. In September of their term, the Director meets with ESROO to discuss their application to CPSIF involving youth under 19 years of age, and subsequently submits the CPSIF application. -1. In late September of their term, the Directorship runs Mentorship Coffeehouse. 1. In mid-November of their term, the Directorship runs UTHSDC. 1. During Godiva Week, the Directorship runs the "Are You Smarter Than a Fifth Grader?" event. 1. Before the January Policy and Structures Committee meeting in their term, the Director reviews this Manual with the Vice President, Academic and submits any updates to the Committee for comment before adopting them in accordance with [Bylaw 1 section 7.5.4.d](../bylaw-1.md). 1. In mid-February of their term, the Directorship runs Designapalooza. ## Pre-F!rosh Responsibilities -1. By SOME POINT, do X +1. Pre-F!rosh is an afternoon event which follows the FASE Welcome 2 Engineering event in the morning, which is always in late May and is meant to convince OUAC students to accept their UofT Engineering offer before the June deadline to do so. +1. By the start of Winter exam season, the Director reaches out to ESROO to introduce themself as the new Director, ask for a date for Pre-F!rosh, ask for ESROO to book rooms on the Directorship's behalf, and to establish the desired participant count for the event. + 1. The last known ESROO contact is tyler.schilz@utoronto.ca + 1. The usual rooms needing booking are: + 1. MY 150 for Matriculation + 1. MY 3rd/4th floor tutorial rooms for the design activity + 1. Bahen Patio, Front Campus, or MY 150 for cheer off + 1. If at most 278 participants are expected, BA 1160 and BA tutorial rooms can be used instead of MY 150 and MY tutorial rooms. +1. By the start of Winter exam season, the Director invites previous Hi-Skule executives to help run Pre-F!rosh. This also serves the purpose of gauging the extent to which they are interested, and identifying candidates for Vice-Director positions, who should be subtly invited to apply. +1. By the start of May, the Director invites the following groups to participate in Pre-F!rosh: + 1. Lady Godiva Memorial Bnad lgmb@skule.ca + 1. Ye Old Mighty Skule Cannon kaboom@skule.ca + 1. Mario's Bakery mb@mariosbakery.ca + 1. [Orientation Committee](orientation-manual.md) orientation@skule.ca + 1. Blue & Gold Committee blueandgold@skule.ca + 1. Mr. Blue & Gold, Godiva's Crown, and Ultimate F!rosh skulespiritheads@g.skule.ca +1. By the 1st/2nd week of May, the schedule for the event is complete and the above groups should agree with the Directorship on when, where, and how they will be participating. Events at Pre-F!rosh normally include: + 1. The Bnad plays, after which the Cannon fires + 1. The Bakery does something (the Director is advised to wear something they don't mind getting dirty) + 1. The Orientation Committee promotes F!rosh Week (and generally observes Pre-F!rosh) + 1. The Blue & Gold Committee runs build battle, where the F!rosh build something in competition with other F!rosh groups +1. As soon as the schedule is complete, the Directorship publishes a signup form for Head Leedurs and Leedurs, and the Orientation Committee amplifies it (e.g. by Instagram post collaboration). +1. By the 3rd week of May, the training given to HLs/Leedurs on the morning of the event has been prepared and rehearsed, a rehearsal for Matriculation has been performed, and ESROO should be provided dietary restrictions for all of the Pre-F!rosh helpers and asked to provide lunch. ## Mentorship Coffeehouse Responsibilities -1. By SOME POINT, do X +1. In August of their term, the Directorship submits a preliminary budget to the Finance Committee, using the previous year's budget as a reference, that includes all materials needed for Mentorship Coffeehouse, including without limitation: + 1. Chart paper, pens, markers, name tags + 1. Food for lunch, snacks, drinks + 1. Speaker gifts +1. By the 1st week of September, the Directorship decides on a day for Mentorship Coffeehouse, and the Director contacts the [Business Manager](business-management-manual.md) to book GB 202 and informs ESROO of the date and that they are allocated a 30 minute lunchtime presentation. +1. By the 2nd week of September: + 1. the Directorship opens ticketing sales for Mentorship Coffeehouse on Zeffy + 1. the Outreach Coordinator emails the list of guidance counselors, teachers, principals, district trustees, etc. about the event + 1. the Directorship reaches out to potential keynote speakers such as First Year professors or anyone who can get students interested in engineering + 1. the Mentorship Coordinator opens Mentor signups and the Directorship asks other clubs to amplify the post(s) +1. By the week before Mentorship Coffeehouse, all materials in section 2.3.1 are purchased (e.g. through Instacart or Costco) and stored, and activities for participants have been decided. ## UTHSDC Responsibilities 1. By SOME POINT, do X From af9c719ac6933cdf27eab0e1b5f78adcde48909b Mon Sep 17 00:00:00 2001 From: Ken Hilton Date: Sun, 15 Feb 2026 21:33:34 -0500 Subject: [PATCH 36/46] Add empty Commuter Student Manual --- manuals/commuter-student-manual.md | 50 ++++++++++++++++++++++++++++++ 1 file changed, 50 insertions(+) create mode 100644 manuals/commuter-student-manual.md diff --git a/manuals/commuter-student-manual.md b/manuals/commuter-student-manual.md new file mode 100644 index 00000000..a3281fd8 --- /dev/null +++ b/manuals/commuter-student-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Commuter Student Manual +pdf: manuals/Commuter Student Manual +subtitle: A Manual for the Commuter Student Director +--- + +# For Candidates + +## Role Summary +1. The Hi-Skule™ Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Hi-Skule™ Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Hi-Skule™ Director is TODO + +## Transition +1. The Hi-Skule™ Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Hi-Skule™ Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO From 508c08e905ecb7da8bdf385223442d2eb0ef62f0 Mon Sep 17 00:00:00 2001 From: Ken Hilton Date: Sun, 15 Feb 2026 21:52:12 -0500 Subject: [PATCH 37/46] Forgot to fix the rest of the template --- manuals/commuter-student-manual.md | 10 +++++----- 1 file changed, 5 insertions(+), 5 deletions(-) diff --git a/manuals/commuter-student-manual.md b/manuals/commuter-student-manual.md index a3281fd8..abfc3068 100644 --- a/manuals/commuter-student-manual.md +++ b/manuals/commuter-student-manual.md @@ -8,7 +8,7 @@ subtitle: A Manual for the Commuter Student Director # For Candidates ## Role Summary -1. The Hi-Skule™ Director is TODO +1. The Commuter Student Director is TODO ## General Responsibilities 1. TODO @@ -20,16 +20,16 @@ subtitle: A Manual for the Commuter Student Director 1. TODO ## Role Takeaways -1. A Hi-Skule™ Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. A Commuter Student Director missing qualifications listed in section 0.3 may gain them by exercising the role. 1. TODO # Summary and Structure ## Role Summary -1. The Hi-Skule™ Director is TODO +1. The Commuter Student Director is TODO ## Transition -1. The Hi-Skule™ Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. The Commuter Student Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). 1. TODO ## Executive Structure @@ -39,7 +39,7 @@ subtitle: A Manual for the Commuter Student Director 1. TODO ## Reporting Structure -1. The Hi-Skule™ Director is overseen by the [TODO](TODO-manual.md). +1. The Commuter Student Director is overseen by the [TODO](TODO-manual.md). # Manual of Responsibilities From 82e521c867df919843358e2bf3d63efbe591a7c2 Mon Sep 17 00:00:00 2001 From: Ken Hilton Date: Sun, 15 Feb 2026 21:52:21 -0500 Subject: [PATCH 38/46] Add empty International Transition Manual --- manuals/international-transition-manual.md | 50 ++++++++++++++++++++++ 1 file changed, 50 insertions(+) create mode 100644 manuals/international-transition-manual.md diff --git a/manuals/international-transition-manual.md b/manuals/international-transition-manual.md new file mode 100644 index 00000000..f1fcae70 --- /dev/null +++ b/manuals/international-transition-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: International Transition Manual +pdf: manuals/International Transition Manual +subtitle: A Manual for the International Transition Director +--- + +# For Candidates + +## Role Summary +1. The International Transition Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A International Transition Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The International Transition Director is TODO + +## Transition +1. The International Transition Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The International Transition Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO From cdfa86f072ed7d3e45887539ae838c7bbb852d40 Mon Sep 17 00:00:00 2001 From: Ken Hilton Date: Sun, 15 Feb 2026 22:05:16 -0500 Subject: [PATCH 39/46] Split start and end of event work in section 2.1 --- manuals/hi-skule-manual.md | 8 ++++++-- 1 file changed, 6 insertions(+), 2 deletions(-) diff --git a/manuals/hi-skule-manual.md b/manuals/hi-skule-manual.md index 7e487c38..db33f37c 100644 --- a/manuals/hi-skule-manual.md +++ b/manuals/hi-skule-manual.md @@ -204,7 +204,8 @@ subtitle: A Manual for the Hi-Skule™ Director ## Time-fixed Responsibilities 1. Immediately after being elected, the Director establishes real-time asynchronous channels of communication with the Orientation Committee, to facilitate the smooth running of Pre-F!rosh. 1. In mid-March of their term, the Directorship runs an event of their choice strongly focused on equity, diversity, and inclusion. -1. Over early April to late May of their term, the Directorship runs Pre-F!rosh, as described in section 2.2. +1. In early April of their term, the Directorship begins work on Pre-F!rosh, as described in section 2.2. +1. In late May of their term, the Directorship runs Pre-F!rosh. 1. By June of their term, the Director hires the Vice Directors. 1. In June of their term, the Director submits a preliminary, rough budget to the Finance Committee. 1. By July of their term, the Director hires all of the Coordinators. @@ -212,11 +213,14 @@ subtitle: A Manual for the Hi-Skule™ Director 1. In August of their term, the Director opens recruitment for the First Year Executive(s) and mentors. 1. By the 3rd week of August of their term, the Directorship opens hiring for the First Year Executive(s). 1. In August of their term, the Director attends Clubs Fair to promote the Directorship and the First Year Executive(s) posting. -1. Over August to September of their term, the Directorship runs Mentorship Coffeehouse, as described in section 2.3. +1. In August of their term, the Directorship begins work on Mentorship Coffeehouse, as described in section 2.3. +1. In September of their term, the Directorship begins work on the University of Toronto High School Design Competition, as described in section 2.4. 1. In September of their term, the Director hires the First Year Executive(s). 1. In September of their term, the Director runs an in-person kickoff meeting, takes pictures of the executive team, and goes on a boba run to Coco with the team. 1. In September of their term, the Director meets with ESROO to discuss their application to CPSIF involving youth under 19 years of age, and subsequently submits the CPSIF application. +1. In late September of their term, the Directorship runs Mentorship Coffeehouse. 1. In mid-November of their term, the Directorship runs UTHSDC. +1. In late November of their term, the Directorship begins work on Designapalooza, as described in section 2.5. 1. During Godiva Week, the Directorship runs the "Are You Smarter Than a Fifth Grader?" event. 1. Before the January Policy and Structures Committee meeting in their term, the Director reviews this Manual with the Vice President, Academic and submits any updates to the Committee for comment before adopting them in accordance with [Bylaw 1 section 7.5.4.d](../bylaw-1.md). 1. In mid-February of their term, the Directorship runs Designapalooza. From edc9b645e278e16c933d9120820c49919d547ecb Mon Sep 17 00:00:00 2001 From: Ken Hilton Date: Sun, 15 Feb 2026 23:08:15 -0500 Subject: [PATCH 40/46] Draft UTHSDC responsibilities --- manuals/hi-skule-manual.md | 38 ++++++++++++++++++++++++++++++++++++-- 1 file changed, 36 insertions(+), 2 deletions(-) diff --git a/manuals/hi-skule-manual.md b/manuals/hi-skule-manual.md index db33f37c..2d5c36c8 100644 --- a/manuals/hi-skule-manual.md +++ b/manuals/hi-skule-manual.md @@ -204,6 +204,7 @@ subtitle: A Manual for the Hi-Skule™ Director ## Time-fixed Responsibilities 1. Immediately after being elected, the Director establishes real-time asynchronous channels of communication with the Orientation Committee, to facilitate the smooth running of Pre-F!rosh. 1. In mid-March of their term, the Directorship runs an event of their choice strongly focused on equity, diversity, and inclusion. +1. In late March of their term, the Director communicates with the [UTEK Director](utek-manual.md) to establish how many (if any) of the top UTHSDC teams will be given the opportunity to participate in UTEK free of charge in the Junior Design competition. 1. In early April of their term, the Directorship begins work on Pre-F!rosh, as described in section 2.2. 1. In late May of their term, the Directorship runs Pre-F!rosh. 1. By June of their term, the Director hires the Vice Directors. @@ -257,14 +258,47 @@ subtitle: A Manual for the Hi-Skule™ Director 1. Speaker gifts 1. By the 1st week of September, the Directorship decides on a day for Mentorship Coffeehouse, and the Director contacts the [Business Manager](business-management-manual.md) to book GB 202 and informs ESROO of the date and that they are allocated a 30 minute lunchtime presentation. 1. By the 2nd week of September: - 1. the Directorship opens ticketing sales for Mentorship Coffeehouse on Zeffy + 1. the Directorship opens ticket sales for Mentorship Coffeehouse on Zeffy 1. the Outreach Coordinator emails the list of guidance counselors, teachers, principals, district trustees, etc. about the event 1. the Directorship reaches out to potential keynote speakers such as First Year professors or anyone who can get students interested in engineering 1. the Mentorship Coordinator opens Mentor signups and the Directorship asks other clubs to amplify the post(s) 1. By the week before Mentorship Coffeehouse, all materials in section 2.3.1 are purchased (e.g. through Instacart or Costco) and stored, and activities for participants have been decided. ## UTHSDC Responsibilities -1. By SOME POINT, do X +1. The University of Toronto High School Design Competition (UTHSDC) is an event very popular with grade 12 students looking to add to their résumé before university applications. +1. By mid September of their term, before Mentorship Coffeehouse, the Directorship decides the capacity and date of the event and books rooms through the [Business Manager](business-management-manual.md) + 1. Because Convocation Hall bookings are too expensive, the realistic maximum capacity for UTHSDC is about 750. + 1. If at most 278 participants are expected, Bahen rooms can be used; otherwise the Medical Sciences Building is best suited for room bookings. + 1. If UTHSDC winners are being sent to UTEK, the date for the former must of course precede that of the latter. +1. By the day after Mentorship Coffeehouse, the Directorship: + 1. promotes the event to/through: + 1. the ESROO mailing list; + 1. social media, with ESROO amplifying it; + 1. guidance counselors, teachers, principals, district trustees, etc.; and + 1. past event participants who have not yet graduated high school. + 1. opens ticket sales for UTHSDC on Zeffy + 1. decides a general schedule, including the times for: + 1. lunch + 1. presentations; + 1. ESROO's 30 minute presentation timeslot; and + 1. opening and closing ceremonies. + 1. informs ESROO of the date and time of their 30 minute timeslot +1. By early to mid October of their term: + 1. The Content Coordinators finish a rough draft of the Request for Proposal / Problem Statement + 1. The Mentorship Coordinator opens Mentor signups and the Directorship asks other clubs to amplify the post(s) +1. In mid October of their term, the Directorship invites all Mentors to a feedback meeting with pizza to: + 1. Get feedback on the event plans + 1. Film for reels and other promotional content +1. By late October of their term, the Directorship: + 1. confirms a keynote speaker; + 1. submits a budget for the event to the Finance Committee; and + 1. runs, or at least plans, Mentor trainings with the Mentorship Coordinator. +1. By the day before UTHSDC in November, the Director invites all Directorship executives to a logistics planning meeting with food to: + 1. Go through the day's logistics + 1. Ensure everyone's day-of roles are clear + 1. Print signs, rubrics, handbooks, etc. + 1. Assemble prize kits + 1. Form teams ## Designapalooza Responsibilities 1. By SOME POINT, do X From c833d84ee401728615045f1de95c5a74da9bf47e Mon Sep 17 00:00:00 2001 From: Ken Hilton Date: Sun, 15 Feb 2026 23:25:24 -0500 Subject: [PATCH 41/46] UTHSDC copyedits --- manuals/hi-skule-manual.md | 7 +++---- 1 file changed, 3 insertions(+), 4 deletions(-) diff --git a/manuals/hi-skule-manual.md b/manuals/hi-skule-manual.md index 2d5c36c8..5e4bf387 100644 --- a/manuals/hi-skule-manual.md +++ b/manuals/hi-skule-manual.md @@ -278,9 +278,8 @@ subtitle: A Manual for the Hi-Skule™ Director 1. past event participants who have not yet graduated high school. 1. opens ticket sales for UTHSDC on Zeffy 1. decides a general schedule, including the times for: - 1. lunch - 1. presentations; - 1. ESROO's 30 minute presentation timeslot; and + 1. lunch (including ESROO's 30 minute presentation timeslot); + 1. presentations; and 1. opening and closing ceremonies. 1. informs ESROO of the date and time of their 30 minute timeslot 1. By early to mid October of their term: @@ -293,7 +292,7 @@ subtitle: A Manual for the Hi-Skule™ Director 1. confirms a keynote speaker; 1. submits a budget for the event to the Finance Committee; and 1. runs, or at least plans, Mentor trainings with the Mentorship Coordinator. -1. By the day before UTHSDC in November, the Director invites all Directorship executives to a logistics planning meeting with food to: +1. By the day before UTHSDC in November, the Director invites all Directorship executives to a logistics planning meeting with food to, among other things: 1. Go through the day's logistics 1. Ensure everyone's day-of roles are clear 1. Print signs, rubrics, handbooks, etc. From daffa47d54e574b12c02a10d00356357eaaf89c1 Mon Sep 17 00:00:00 2001 From: Ken Hilton Date: Sun, 15 Feb 2026 23:25:36 -0500 Subject: [PATCH 42/46] Draft Designapalooza responsibilities --- manuals/hi-skule-manual.md | 24 +++++++++++++++++++++++- 1 file changed, 23 insertions(+), 1 deletion(-) diff --git a/manuals/hi-skule-manual.md b/manuals/hi-skule-manual.md index 5e4bf387..be8c0b46 100644 --- a/manuals/hi-skule-manual.md +++ b/manuals/hi-skule-manual.md @@ -300,4 +300,26 @@ subtitle: A Manual for the Hi-Skule™ Director 1. Form teams ## Designapalooza Responsibilities -1. By SOME POINT, do X +1. In late November of their term, after UTHSDC and UTEK, the Directorship decides: + 1. the kind(s) of design activities and/or workshops to run; + 1. needed and wanted collaborators (such as design teams); + 1. the date of the event; and + 1. required facilities. +1. After deciding the date of the event: + 1. If Myhal is desired, the Director requests a quote for its use from Mojgan Cossaro, Executive Assistant to the Vice Dean, Undergraduate (fase.eavdu2@utoronto.ca). If the quote exceeds the room budget for the event, Bahen should be used and the capacity of the event limited to 278. + 1. The Director books all non-Myhal rooms through the [Business Manager](business-management-manual.md). + 1. The Directorship invites the desired collaborators to collaborate and decides with the confirmed collaborators what the students will design/build/workshop. + 1. The Mentorship Coordinator opens Mentor signups and the Directorship asks other clubs to amplify the post(s) +1. By early January, the Directorship: + 1. Invites all Mentors to a feedback meeting with pizza to get feedback on the design challenges and/or workshops + 1. Submits a budget for the event to the Finance Committee + 1. Opens ticket sales for Designapalooza on Zeffy + 1. Informs ESROO of their 30 minute lunchtime presentation timeslot +1. By the week before Designapalooza: + 1. The Content Coordinators run training sessions with the collaborators + 1. The Mentorship Coordinator runs training for Mentors to ensure they know what to do +1. By the day before Designapalooza, the Director invites all Directorship executives to a logistics planning meeting with food to, among other things: + 1. Go through the day's logistics + 1. Ensure everyone's day-of roles are clear + 1. Pack hardware kits + 1. Assemble prize kits From adb84f9cafb74515c387e14f25b6ce62ec4f413d Mon Sep 17 00:00:00 2001 From: Ken Hilton Date: Sun, 15 Feb 2026 23:45:21 -0500 Subject: [PATCH 43/46] Reorganization and tweaks after feedback from Director --- manuals/hi-skule-manual.md | 39 +++++++++++++++++++++----------------- 1 file changed, 22 insertions(+), 17 deletions(-) diff --git a/manuals/hi-skule-manual.md b/manuals/hi-skule-manual.md index be8c0b46..45649af3 100644 --- a/manuals/hi-skule-manual.md +++ b/manuals/hi-skule-manual.md @@ -205,28 +205,33 @@ subtitle: A Manual for the Hi-Skule™ Director 1. Immediately after being elected, the Director establishes real-time asynchronous channels of communication with the Orientation Committee, to facilitate the smooth running of Pre-F!rosh. 1. In mid-March of their term, the Directorship runs an event of their choice strongly focused on equity, diversity, and inclusion. 1. In late March of their term, the Director communicates with the [UTEK Director](utek-manual.md) to establish how many (if any) of the top UTHSDC teams will be given the opportunity to participate in UTEK free of charge in the Junior Design competition. -1. In early April of their term, the Directorship begins work on Pre-F!rosh, as described in section 2.2. +1. In early April of their term, the Directorship begins work on Pre-F!rosh, as described in section 3.0. 1. In late May of their term, the Directorship runs Pre-F!rosh. 1. By June of their term, the Director hires the Vice Directors. 1. In June of their term, the Director submits a preliminary, rough budget to the Finance Committee. 1. By July of their term, the Director hires all of the Coordinators. -1. In August of their term, the Director establishes communication and partnership with ESROO. -1. In August of their term, the Director opens recruitment for the First Year Executive(s) and mentors. +1. In August of their term, the Director: + 1. establishes communication and partnership with ESROO. + 1. opens recruitment for the First Year Executive(s) and Mentors. 1. By the 3rd week of August of their term, the Directorship opens hiring for the First Year Executive(s). -1. In August of their term, the Director attends Clubs Fair to promote the Directorship and the First Year Executive(s) posting. -1. In August of their term, the Directorship begins work on Mentorship Coffeehouse, as described in section 2.3. -1. In September of their term, the Directorship begins work on the University of Toronto High School Design Competition, as described in section 2.4. -1. In September of their term, the Director hires the First Year Executive(s). -1. In September of their term, the Director runs an in-person kickoff meeting, takes pictures of the executive team, and goes on a boba run to Coco with the team. -1. In September of their term, the Director meets with ESROO to discuss their application to CPSIF involving youth under 19 years of age, and subsequently submits the CPSIF application. +1. In August of their term: + 1. the Director attends Clubs Fair to promote the Directorship, the First Year Executive(s) posting, and Mentor recruitment. + 1. the Directorship begins work on Mentorship Coffeehouse, as described in section 3.1. +1. In September of their term: + 1. the Directorship begins work on the University of Toronto High School Design Competition, as described in section 3.2. + 1. the Director hires the First Year Executive(s). + 1. the Director runs an in-person kickoff meeting, takes pictures of the executive team, and goes on a boba run to Coco with the team. + 1. the Director meets with ESROO to discuss their application to CPSIF involving youth under 19 years of age, and subsequently submits the CPSIF application. 1. In late September of their term, the Directorship runs Mentorship Coffeehouse. 1. In mid-November of their term, the Directorship runs UTHSDC. -1. In late November of their term, the Directorship begins work on Designapalooza, as described in section 2.5. +1. In late November of their term, the Directorship begins work on Designapalooza, as described in section 3.3. 1. During Godiva Week, the Directorship runs the "Are You Smarter Than a Fifth Grader?" event. 1. Before the January Policy and Structures Committee meeting in their term, the Director reviews this Manual with the Vice President, Academic and submits any updates to the Committee for comment before adopting them in accordance with [Bylaw 1 section 7.5.4.d](../bylaw-1.md). 1. In mid-February of their term, the Directorship runs Designapalooza. -## Pre-F!rosh Responsibilities +# Event Responsibilities + +## Pre-F!rosh 1. Pre-F!rosh is an afternoon event which follows the FASE Welcome 2 Engineering event in the morning, which is always in late May and is meant to convince OUAC students to accept their UofT Engineering offer before the June deadline to do so. 1. By the start of Winter exam season, the Director reaches out to ESROO to introduce themself as the new Director, ask for a date for Pre-F!rosh, ask for ESROO to book rooms on the Directorship's behalf, and to establish the desired participant count for the event. 1. The last known ESROO contact is tyler.schilz@utoronto.ca @@ -251,7 +256,7 @@ subtitle: A Manual for the Hi-Skule™ Director 1. As soon as the schedule is complete, the Directorship publishes a signup form for Head Leedurs and Leedurs, and the Orientation Committee amplifies it (e.g. by Instagram post collaboration). 1. By the 3rd week of May, the training given to HLs/Leedurs on the morning of the event has been prepared and rehearsed, a rehearsal for Matriculation has been performed, and ESROO should be provided dietary restrictions for all of the Pre-F!rosh helpers and asked to provide lunch. -## Mentorship Coffeehouse Responsibilities +## Mentorship Coffeehouse 1. In August of their term, the Directorship submits a preliminary budget to the Finance Committee, using the previous year's budget as a reference, that includes all materials needed for Mentorship Coffeehouse, including without limitation: 1. Chart paper, pens, markers, name tags 1. Food for lunch, snacks, drinks @@ -264,7 +269,7 @@ subtitle: A Manual for the Hi-Skule™ Director 1. the Mentorship Coordinator opens Mentor signups and the Directorship asks other clubs to amplify the post(s) 1. By the week before Mentorship Coffeehouse, all materials in section 2.3.1 are purchased (e.g. through Instacart or Costco) and stored, and activities for participants have been decided. -## UTHSDC Responsibilities +## UTHSDC 1. The University of Toronto High School Design Competition (UTHSDC) is an event very popular with grade 12 students looking to add to their résumé before university applications. 1. By mid September of their term, before Mentorship Coffeehouse, the Directorship decides the capacity and date of the event and books rooms through the [Business Manager](business-management-manual.md) 1. Because Convocation Hall bookings are too expensive, the realistic maximum capacity for UTHSDC is about 750. @@ -285,7 +290,7 @@ subtitle: A Manual for the Hi-Skule™ Director 1. By early to mid October of their term: 1. The Content Coordinators finish a rough draft of the Request for Proposal / Problem Statement 1. The Mentorship Coordinator opens Mentor signups and the Directorship asks other clubs to amplify the post(s) -1. In mid October of their term, the Directorship invites all Mentors to a feedback meeting with pizza to: +1. In mid October of their term, the Directorship invites all Mentors and any other interested parties to a feedback meeting with pizza to: 1. Get feedback on the event plans 1. Film for reels and other promotional content 1. By late October of their term, the Directorship: @@ -299,7 +304,7 @@ subtitle: A Manual for the Hi-Skule™ Director 1. Assemble prize kits 1. Form teams -## Designapalooza Responsibilities +## Designapalooza 1. In late November of their term, after UTHSDC and UTEK, the Directorship decides: 1. the kind(s) of design activities and/or workshops to run; 1. needed and wanted collaborators (such as design teams); @@ -309,9 +314,9 @@ subtitle: A Manual for the Hi-Skule™ Director 1. If Myhal is desired, the Director requests a quote for its use from Mojgan Cossaro, Executive Assistant to the Vice Dean, Undergraduate (fase.eavdu2@utoronto.ca). If the quote exceeds the room budget for the event, Bahen should be used and the capacity of the event limited to 278. 1. The Director books all non-Myhal rooms through the [Business Manager](business-management-manual.md). 1. The Directorship invites the desired collaborators to collaborate and decides with the confirmed collaborators what the students will design/build/workshop. - 1. The Mentorship Coordinator opens Mentor signups and the Directorship asks other clubs to amplify the post(s) 1. By early January, the Directorship: - 1. Invites all Mentors to a feedback meeting with pizza to get feedback on the design challenges and/or workshops + 1. Invites all existing Mentors and any other interested parties to a feedback meeting with pizza to get feedback on the design challenges and/or workshops + 1. Opens signups for new Mentors and asks other clubs to amplify the post(s) 1. Submits a budget for the event to the Finance Committee 1. Opens ticket sales for Designapalooza on Zeffy 1. Informs ESROO of their 30 minute lunchtime presentation timeslot From 3136fa8a3cbf0afa348144344344e338e14afe66 Mon Sep 17 00:00:00 2001 From: Ken Hilton Date: Sun, 15 Feb 2026 23:54:58 -0500 Subject: [PATCH 44/46] Fix section reference --- manuals/hi-skule-manual.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/manuals/hi-skule-manual.md b/manuals/hi-skule-manual.md index 45649af3..514bd4b0 100644 --- a/manuals/hi-skule-manual.md +++ b/manuals/hi-skule-manual.md @@ -267,7 +267,7 @@ subtitle: A Manual for the Hi-Skule™ Director 1. the Outreach Coordinator emails the list of guidance counselors, teachers, principals, district trustees, etc. about the event 1. the Directorship reaches out to potential keynote speakers such as First Year professors or anyone who can get students interested in engineering 1. the Mentorship Coordinator opens Mentor signups and the Directorship asks other clubs to amplify the post(s) -1. By the week before Mentorship Coffeehouse, all materials in section 2.3.1 are purchased (e.g. through Instacart or Costco) and stored, and activities for participants have been decided. +1. By the week before Mentorship Coffeehouse, all materials in section 3.1.1 are purchased (e.g. through Instacart or Costco) and stored, and activities for participants have been decided. ## UTHSDC 1. The University of Toronto High School Design Competition (UTHSDC) is an event very popular with grade 12 students looking to add to their résumé before university applications. From 98f450ef7b7090530a2f9b7cecdfe35396fec655 Mon Sep 17 00:00:00 2001 From: Ken Hilton Date: Mon, 16 Feb 2026 01:18:45 -0500 Subject: [PATCH 45/46] Update and sort PD manuals --- index.md | 40 +++++++++-------- manuals/alumni-graduate-outreach-manual.md | 50 ++++++++++++++++++++++ manuals/alumni-outreach-manual.md | 50 ---------------------- 3 files changed, 71 insertions(+), 69 deletions(-) create mode 100644 manuals/alumni-graduate-outreach-manual.md delete mode 100644 manuals/alumni-outreach-manual.md diff --git a/index.md b/index.md index a606f735..06b5f3a0 100644 --- a/index.md +++ b/index.md @@ -56,33 +56,35 @@ subtitle: Index of Documents 1. Fourth Year Chair - [Fourth Year Manual](manuals/fourth-year-manual.md) 1. Valedictorian - [Valedictory Manual](manuals/valedictory-manual.md) 1. Project Directors: - 1. Toike Oike Editor - [Toike Oike Manual](manuals/toike-oike-manual.md) + 1. Alumni Outreach Director - [Alumni Outreach Manual](manuals/alumni-outreach-manual.md) + 1. Archivist - [Archives Manual](manuals/archives-manual.md) 1. Cannon Editor - [Cannon Manual](manuals/cannon-manual.md) - 1. F!rosh Handbook Editor - [F!rosh Handbook Manual](manuals/frosh-handbook-manual.md) - 1. Skulebook Editor - [Skulebook Manual](manuals/skulebook-manual.md) + 1. Cannonball Director - [Cannonball Manual](manuals/cannonball-manual.md) + 1. Commuter Student Director - [Commuter Student Manual](manuals/commuter-student-manual.md) + 1. Computer Systems Administrator - [Computer Systems Manual](manuals/computer-systems-manual.md) + 1. Design Team Association Director - [DTA Manual](manuals/dta-manual.md) 1. Engineering Stores Managers - [Engineering Stores Manual](manuals/engineering-stores-manual.md) - 1. Suds Managers - [SUDS Manual](manuals/suds-manual.md) + 1. Equity and Inclusivity Director - [Equity and Inclusivity Manual](manuals/equity-and-inclusivity-manual.md) + 1. External Relations Director - [External Relations Manual](manuals/external-relations-manual.md) + 1. F!rosh Handbook Editor - [F!rosh Handbook Manual](manuals/frosh-handbook-manual.md) + 1. Gradball Director - [Gradball Manual](manuals/gradball-manual.md) 1. Hard Hat Café Managers - [Hard Hat Café Manual](manuals/hard-hat-cafe-manual.md) - 1. Archivist - [Archives Manual](manuals/archives-manual.md) - 1. Webmaster - [Website Manual](manuals/website-manual.md) - 1. Computer Systems Administrator - [Computer Systems Manual](manuals/computer-systems-manual.md) 1. Hi-Skule™ Director - [Hi-Skule™ Manual](manuals/hi-skule-manual.md) - 1. Cannonball Director - [Cannonball Manual](manuals/cannonball-manual.md) - 1. Gradball Director - [Gradball Manual](manuals/gradball-manual.md) - 1. Community Outreach Director - [Community Outreach Manual](manuals/community-outreach-manual.md) - 1. Sponsorship Director - [Sponsorship Manual](manuals/sponsorship-manual.md) + 1. International Transition Director - [International Transition Manual](manuals/international-transition-manual.md) + 1. Iron Pin Director - [Iron Pin Manual](manuals/iron-pin-manual.md) + 1. Mental Wellness Director - [Mental Wellness Manual](manuals/mental-wellness-manual.md) 1. Orientation Chair - [Orientation Manual](manuals/orientation-manual.md) - 1. UTEK Director - [UTEK Manual](manuals/utek-manual.md) 1. Skule Kup Director - [Skule Kup Manual](manuals/skule-kup-manual.md) - 1. Alumni Outreach Director - [Alumni Outreach Manual](manuals/alumni-outreach-manual.md) - 1. Mental Wellness Director - [Mental Wellness Manual](manuals/mental-wellness-manual.md) - 1. Design Team Association Director - [DTA Manual](manuals/dta-manual.md) - 1. Equity and Inclusivity Director - [Equity and Inclusivity Manual](manuals/equity-and-inclusivity-manual.md) - 1. Social Media Coordinator(s) - [Social Media Manual](manuals/social-media-manual.md) + 1. Skulebook Editor - [Skulebook Manual](manuals/skulebook-manual.md) + 1. Skule™ Patrol Directors - [Skule™ Patrol Manual](manuals/skule-patrol-manual.md) 1. Skule™ Photography Director - [Skule™ Photography Manual](manuals/skule-photography-manual.md) - 1. External Relations Director - [External Relations Manual](manuals/external-relations-manual.md) + 1. Social Media Coordinator(s) - [Social Media Manual](manuals/social-media-manual.md) + 1. Sponsorship Director - [Sponsorship Manual](manuals/sponsorship-manual.md) + 1. Suds Managers - [SUDS Manual](manuals/suds-manual.md) 1. Sustainability Director - [Sustainability Manual](manuals/sustainability-manual.md) - 1. Skule™ Patrol Directors - [Skule™ Patrol Manual](manuals/skule-patrol-manual.md) + 1. Toike Oike Editor - [Toike Oike Manual](manuals/toike-oike-manual.md) + 1. UTEK Director - [UTEK Manual](manuals/utek-manual.md) + 1. Webmaster - [Website Manual](manuals/website-manual.md) ## Other diff --git a/manuals/alumni-graduate-outreach-manual.md b/manuals/alumni-graduate-outreach-manual.md new file mode 100644 index 00000000..e06f4381 --- /dev/null +++ b/manuals/alumni-graduate-outreach-manual.md @@ -0,0 +1,50 @@ +--- +revdate: April 30, 2026 +title: Alumni & Graduate Outreach Manual +pdf: manuals/Alumni & Graduate Outreach Manual +subtitle: A Manual for the Alumni & Graduate Outreach Director +--- + +# For Candidates + +## Role Summary +1. The Alumni & Graduate Outreach Director is TODO + +## General Responsibilities +1. TODO + +## Required Qualifications +1. TODO + +## Useful Qualifications +1. TODO + +## Role Takeaways +1. A Alumni & Graduate Outreach Director missing qualifications listed in section 0.3 may gain them by exercising the role. +1. TODO + +# Summary and Structure + +## Role Summary +1. The Alumni & Graduate Outreach Director is TODO + +## Transition +1. The Alumni & Graduate Outreach Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). +1. TODO + +## Executive Structure +1. TODO + +## Executive Responsibilities +1. TODO + +## Reporting Structure +1. The Alumni & Graduate Outreach Director is overseen by the [TODO](TODO-manual.md). + +# Manual of Responsibilities + +## Ongoing Responsibilities +1. TODO + +## Time-fixed Responsibilities +1. TODO diff --git a/manuals/alumni-outreach-manual.md b/manuals/alumni-outreach-manual.md deleted file mode 100644 index eb42bcec..00000000 --- a/manuals/alumni-outreach-manual.md +++ /dev/null @@ -1,50 +0,0 @@ ---- -revdate: April 30, 2026 -title: Alumni Outreach Manual -pdf: manuals/Alumni Outreach Manual -subtitle: A Manual for the Alumni Outreach Director ---- - -# For Candidates - -## Role Summary -1. The Alumni Outreach Director is TODO - -## General Responsibilities -1. TODO - -## Required Qualifications -1. TODO - -## Useful Qualifications -1. TODO - -## Role Takeaways -1. A Alumni Outreach Director missing qualifications listed in section 0.3 may gain them by exercising the role. -1. TODO - -# Summary and Structure - -## Role Summary -1. The Alumni Outreach Director is TODO - -## Transition -1. The Alumni Outreach Director shall transition their successor as described in the [Transition Policy](../policies/transition-policy.md). -1. TODO - -## Executive Structure -1. TODO - -## Executive Responsibilities -1. TODO - -## Reporting Structure -1. The Alumni Outreach Director is overseen by the [TODO](TODO-manual.md). - -# Manual of Responsibilities - -## Ongoing Responsibilities -1. TODO - -## Time-fixed Responsibilities -1. TODO From 76d718800acdab57fe37c613c8647f7182dfcf23 Mon Sep 17 00:00:00 2001 From: Ken Hilton Date: Wed, 18 Feb 2026 22:32:01 -0500 Subject: [PATCH 46/46] Speaker Manual revisions suggested by Speaker --- manuals/speaker-manual.md | 22 +++++++++++++--------- 1 file changed, 13 insertions(+), 9 deletions(-) diff --git a/manuals/speaker-manual.md b/manuals/speaker-manual.md index 899a56be..aa7ab494 100644 --- a/manuals/speaker-manual.md +++ b/manuals/speaker-manual.md @@ -51,7 +51,8 @@ subtitle: A Manual for the Speaker of the Board 1. All responsibilities of the role itself fall on the Speaker. ## Reporting Structure -1. The Speaker is informally overseen by the [President](president-manual.md). +1. The Speaker is overseen by the [Board of Directors](board-representative-manual.md). +1. The [President](president-manual.md) takes over the Speaker's responsibilities when the Speaker is unavailable, unless the Board resolves otherwise. # Manual of Responsibilities @@ -69,8 +70,9 @@ subtitle: A Manual for the Speaker of the Board 1. The Speaker calls Special Meetings of the Board of Directors in accordance with [Bylaw 1, section 4.8](../bylaw-1.md). 1. The Speaker assumes the responsibilities of all the Officers if all of the Officer positions become vacant, and upon doing so: 1. Orders the Webmaster or Sysadmin to provide access to the VP Communications Google account, + 1. Calls a Special Meeting of the Board of Directors to appoint Acting Vice Presidents for all vacant VP positions, using the VP Communications account to send notice of the meeting, 1. Ensures that the Chief Returning Officer arranges a snap by-election (or adds the Officers to any shortly-upcoming election), and uses the VP Communications account to send out election notices as applicable, - 1. Performs the minimum number of actions in any Officer's capacity necessary to maintain the Society's operations until a new Officer team is elected. + 1. Performs the minimum number of actions as Interim President necessary to maintain the Society's operations until a new Officer team is elected. ## Time-fixed Responsibilities 1. Upon election, the Speaker: @@ -151,13 +153,15 @@ subtitle: A Manual for the Speaker of the Board 1. a motion by the VP Finance to authorize summer Blue and Gold Committee spending ## General Meeting Responsibilities -1. Two (2) weeks before the Annual General Meeting and Accountability Meeting, the Speaker finalizes the agendas for the meetings and uploads them to the public meeting folders. If any of the following items are missing, the Speaker adds them on their movers' behalf: - 1. for the AGM, a motion by the VP Finance to receive and adopt EngSoc audited financial statements - 1. for the AGM, a motion by the VP Finance to appoint the auditors for the current year - 1. for the AGM, a motion by the VP Finance to approve the non-essential spending quota, as described in [Bylaw 1 section 4.13.2](../bylaw-1.md) - 1. for the AGM, a motion by the VP Communications to ratify amendments to the Bylaws made by the Board of Directors between the previous year's AGM and the most recent Board of Directors Meeting - 1. for the Accountability Meeting, reports by each Officer or their designates - 1. for the Accountability Meeting, a motion for each Officer, by the Chief Returning Officer, to recall the Officer from their position +1. Two (2) weeks before the Annual General Meeting and Accountability Meeting, the Speaker finalizes the agendas for the meetings and uploads them to the public meeting folders. +1. If any of the following items are missing from the Annual General Meeting agenda, the Speaker adds them on their movers' behalf: + 1. a motion by the VP Finance to receive and adopt EngSoc audited financial statements + 1. a motion by the VP Finance to appoint the auditors for the current year + 1. a motion by the VP Finance to approve the non-essential spending quota, as described in [Bylaw 1 section 4.13.2](../bylaw-1.md) + 1. a motion by the VP Communications to ratify amendments to the Bylaws made by the Board of Directors between the previous year's AGM and the most recent Board of Directors Meeting +1. If any of the following items are missing from the Accountability Meeting agenda, the Speaker adds them on their movers' behalf: + 1. reports by each Officer or their designates + 1. a motion for each Officer, by the Chief Returning Officer, to recall the Officer from their position 1. Notice for a General Meeting includes: 1. The date, time, physical location, and online location of the meeting 1. Links to where proxy forms and anonymous/absentee questions may be submitted in advance