Welcome to the RoomVox documentation. RoomVox is a CalDAV-native room booking app for Nextcloud that lets users book meeting rooms directly from any calendar app — Nextcloud Calendar, Apple Calendar, Outlook, Thunderbird, eM Client — without a separate booking UI.
Rooms appear as bookable CalDAV resources. Bookings happen in the calendar app users already use.
Learn how to book rooms, manage bookings, and understand notifications.
- Overview — What RoomVox is and how rooms work as calendar resources
- Booking Rooms — How to book rooms from Nextcloud Calendar, Apple Calendar, Outlook, Thunderbird, and eM Client
- Managing Bookings — Approve, decline, reschedule, and cancel bookings
- Notifications — Email notifications explained
- Personal Settings — My Rooms, Approvals, and Bookings tabs
- Tips — Client-specific tricks and time-savers
- Troubleshooting — Booking declined, room not visible, language issues
- FAQ — Common user questions
Installation, configuration, room management, and operations.
- Admin Guide — Day-to-day administration
- Settings — Admin panel reference
- Managing Rooms — Creating rooms, types, groups, facilities, availability rules
- Permissions — Viewer / Booker / Manager roles, room group inheritance
- Email Configuration — Nextcloud SMTP, per-room SMTP, encryption
- Import / Export — CSV import/export, MS365/Exchange migration
- Telemetry — Anonymous usage data (opt-out)
- Best Practices — Permission strategy, group hierarchy, maintenance
- Troubleshooting — Email problems, calendar patch issues, debug endpoints
- FAQ — Common admin questions
Per-feature documentation for capabilities.
- Approval Workflow — Tentative bookings, manager approval, decline reasons
- Availability Rules — Day/time restrictions and booking horizon
- Email Notifications — All 9 notification types
- Calendar Patch — Visual room browser for Nextcloud Calendar
- Public API — Bearer-token REST API for displays, kiosks, integrations
- Comparison vs. Calendar Resource Management — Feature comparison with Nextcloud's built-in resource app
Technical documentation for integration, evaluation, and contribution.
- Architecture Overview — System design and components
- API Reference — Internal + Public v1 REST API endpoints
- Backend Architecture — IAppConfig storage, virtual users, service layer
- CalDAV Scheduling — Sabre plugin, iTIP flow, PARTSTAT handling
- Exchange Integration — Microsoft Graph sync, webhooks, conflict detection
- Nextcloud 34 Compatibility — NC34 audit, 1.2.0 release plan
Installation, App Store submission, and release process.
- Installation — Requirements and installation guide
- Release Process — Version sync, build, GitHub releases
- App Store Submission — Certificate, packaging, signing, uploading
New to RoomVox? Start with the Getting Started Guide to create your first room in five minutes.
- Issues & Feature Requests: GitHub Issues
- Source Code: GitHub Repository
RoomVox is licensed under the AGPL-3.0 License.