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Introduction

The steps for a company to become a data publisher through GBIF—the Global Biodiversity Information Facility— are relatively simple. However, the future publisher needs to be aware of the responsibilities of GBIF data publishers and GBIF data users, as well as the different aspects related to preparation, publication and monitoring of published data.

Depending on the size of the company, it may be that the first contact with GBIF is made by staff from the Environment or Sustainability departments. However, the decision to become a publisher will usually be made by an administrator or director, who must be informed about the meaning of becoming a GBIF publisher and what are the benefits for the company.

A guideline document for private-sector organizations that develop Environmental Impact Assessments (EIAs) was published by GBIF and the International Association for Impact Assessments (IAIA) which covers most of the benefits and technical aspects of data publication through GBIF and this document will be updated in 2020. It lacks, however, the components related to costs, license adoption and relation with different parties that are involved in data production within an organization, which might include subcontractors.

The purpose of this document is to work as a template for an internal documentation process to be presented to the company’s decision-making bodies to inform and support their decision in becoming a GBIF publisher. In that regard, several aspects are addressed, such as:

  • What is GBIF?

  • What are the advantages of publishing data through GBIF?

  • Who publishes and what data is published through GBIF?

  • What steps do you need to complete in order to become a data publisher?

  • How to involve all parts associated with the datasets in your publication?

  • What are the costs associated with publishing?

This template proposes that a proof of concept should be developed internally. This will allow to demonstrate the steps of data publishing and working as an example for the internalization of data publishing in the company’s biodiversity information processing, including the assessment of internal and external resources that need to be allocated.