KCD Rio de Janeiro 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• Event Venue: University in Rio de Janiero
• Event Date and Time: March 22, 2025
• Expected Number of Attendees: 250
• Event cost per ticket:

Organizers Details (identify at least 3 organizers). For example - designate who will be the CFP admin, as well as the financial officer:

• Program Chair: Carol Valencia | [email protected] | Elastic | São Paulo | community.cncf.io profile needed | SLACK: krol
• Fiscal Sponsor, Sponsorships, Venue: Camilla Martins | [email protected] | Senior Site Reliability Engineer, Storyblok | Rio de Janeiro | community.cncf.io profile needed | SLACK: Camilla Martins
• Marketing Lead: Cristiane Cardoso | [email protected] | Founder and Creative Director, Fluxxorama | SLACK: Cris Cardoso

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Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• This team's fiscal sponsor has signed the terms & conditions set forth by the Linux Foundation
• This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• Every organizer has an account on Cloud Native Community Groups
• The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• All organizers agree to follow the CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• Agree to use the designated CNCF registration platform
• Offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via [email protected].
• Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Submit your final speaker lineup and schedule to [email protected] for review, prior to publishing the agenda.
• Produce a transparency report after your KCD (template below).

Resources & Templates

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• CNCF to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• Dynamic Agenda Builder for your speaker lineup
• CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[AudMonte01]

Kick-off meeting with CNCF

Team

• Camilla will lead sponsorships and venue logistics. Also part of the program committee
• Cristiane will lead marketing efforts
• Carolina will manage the program/agenda and committee (program chair)

Venue insights

• Partnership with a University is the goal, and may hear back by this Friday
• University will offer coffee
• University would ask to be listed as a sponsor

Sponsorships

• Prospectus is complete

Audra shared KCD Logo Guidelines

• Cristiane will work on the logo and send to [email protected] for final approval (SVG and PNG files)

Bevy Pay

• Required registration platform for usage
• Camilla will create a Stripe account
• Audra to make Camilla the payment lead for KCD Brasil chapter

Content

• Carolina is working on Sessionize and will be published tomorrow

[AudMonte01]

JANUARY 10 CNCF CHECK-IN

Stripe connection to Bevy

• Audra submitted a ticket for
• Blocker before publishing website

CNCG

• The chapter is now reactivated with Camilla and co-organizer
• Companies are closed in January

CFP

• 30 submissions so far
• CFP is open until the end of this month
• Audra to check with developer relations team who will be traveling to Brazil
• Audra to reach out to Liz and Cc Carla to 15-30 minutes (whatever is preferred)

Marketing

• $25-30 USD ticket price
• Swag application: $250 reimbursement USD for stickers. Submit receipt or invoice to [email protected] for reimbursement
• Project artwork: https://github.com/cncf/artwork/tree/main/projects

Venue

• https://arcahub.com.br/
• 200 people but 150 tickets (due to sponsors, speakers, organizers)

CNCF funding and wire transfer update

• Credit card could be used towards travel funding for international speaker
• Or invoicing if the team collects invoices that equal up to $5,000 USD or more

Sponsorships

• Close to 2 sponsorships