KCD Sofia 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• Event Venue:
• Event Date and Time: September 18, 2025
• Expected Number of Attendees: 500
• Event cost per ticket:

Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the financial officer:

• Organizer ROLE: Orlin Vasilev | [email protected] | Principal Open Source Technology Advocate at SUSE | Sofia | SLACK: https://cloud-native.slack.com/archives/D7EF6P9C5 | https://community.cncf.io/u/m5d6cv
• Organizer ROLE: Spas Atanasov | [email protected] | Manager at MariaDB | SLACK: https://cloud-native.slack.com/archives/DV6UAEZC6 | https://community.cncf.io/u/mn39wu/
• Organizer ROLE: Vladimir DImov | [email protected] | Consultant | SLACK: https://cloud-native.slack.com/archives/DUT2FE8D8 | https://community.cncf.io/u/mngjh3/
• Yoanna Bahchevanova | [email protected] | TA for Pwrteams | SLACK: Yoana | https://community.cncf.io/u/myy6yb/#/about
• For now they are just 4, but will look for more organizers?

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• This team's fiscal sponsor has signed the terms & conditions set forth by the Linux Foundation
• This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• Every organizer has an account on Cloud Native Community Groups
• The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• All organizers agree to follow the CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• Agree to use the designated CNCF registration platform
• Offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via [email protected].
• Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Submit your final speaker lineup and schedule to [email protected] for review, prior to publishing the agenda.
• Produce a transparency report after your KCD (template below).

Resources & Templates

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• CNCF to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• Dynamic Agenda Builder for your speaker lineup
• CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[AudMonte01]

November 27 Kick-Off Meeting with CNCF

Team

• Yoanna to comment here with her Slack handle and community.cncf.io account
• Orlin to comment here on team roles and who owns which part of the planning. For example:
  -- Orlin = Content
  -- Spas = Sponsorships
• Contracting Sofia Event Group for the event planning logistics from sponsors booths to food and beverage

Venue

• Venue payment is due mid December

Marketing & Sponsorships

• Team would like to start approaching companies in December and will send the prospectus to [email protected] for review
• Logo is complete and approved

[AudMonte01]

January 8 CNCF Check-in

Team

• Program Committee will be separate from the organizer team, and Orlin will manage them
• Team to decide if they want to recognize these people with Credly badges, and under "Judge" in Bevy (with context description), as well as with a free ticket
• Audra to send sample descriptions from Credly badges to use for "Judge" paragraph

CFP timeline

• Sessionize code will come in February
• Prefer starred rating process (plenty of time to use this method)

Sponsor update

• 2 interested (SAP and IBM) in trailblazer package. Might take 1-2 months before getting actual payments
• 2 more sponsors interested
• Team to not use Bevy invoicing (save as draft to publish logo on website)
• Audra to add special tiers on admin side (visionary, trailblazer, etc)

Ticketing

• Audra to send Spas and Vlady time stamp of demo from Bevy CSM on how to set discounts