KCD Beijing 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• Event Venue:
• Event Date and Time: March 15
• Expected Number of Attendees: 200-250
• Event cost per ticket: TBD

Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the financial officer:

• Organizer Role TBD: Miley Fu | [email protected] | Second State | Beijing | #miley-WasmEdge | https://www.cncf.io/people/ambassadors/?_sft_lf-country=cn&p=miley-fu
• Organizer Role TBD: Jintao Zhang | [email protected] | Senior Software Engineer at Kong Inc. | Beijing | https://cloud-native.slack.com/team/U011HG68DS5 | https://www.cncf.io/people/ambassadors/?_sft_lf-country=cn&p=jintao-zhang
• Organizer Role TBD: Wei Cai (Iceber) | [email protected] | Daocloud, engineer | shanghai | https://community.cncf.io/u/mpruw5 | https://www.cncf.io/people/ambassadors/?_sft_lf-country=cn&p=iceber-gu
• Organizer Role TBD: Jimmy Song | [email protected] | Tetrate | Beijing | #Jimmy Song | https://community.cncf.io/u/m4jksa/
• Organizer Role TBD: Dinah Zhang | [email protected] | Hangzhou | https://cloud-native.slack.com/team/U011HG68DS5 | https://community.cncf.io/u/mgen87/#/about
• Organizer Role TBD: Qing Hao | [email protected] | Red Hat, engineer | Xi'an | #Qing Hao | https://community.cncf.io/u/m6gmc5

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• This team's fiscal sponsor has signed the terms & conditions set forth by the Linux Foundation
• This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• Every organizer has an account on Cloud Native Community Groups
• The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• All organizers agree to follow the CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• Agree to use the designated CNCF registration platform
• Offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via [email protected].
• Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Submit your final speaker lineup and schedule to [email protected] for review, prior to publishing the agenda.
• Produce a transparency report after your KCD (template below).

Resources & Templates

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• CNCF to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• Dynamic Agenda Builder for your speaker lineup
• CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[AudMonte01]

November 26 Kick-off Meeting

Venue

• Accommodate up to 250 people
• 2 tracks
• Microsoft venue that hosted Beijing in 2023

Team

• Miley to comment here with the following details
  -- Add emails, job titles and companies, Slack, and community and everyone's roles

Sponsor

• Already 3 sponsors have showed interest
• Need to create a prospectus
• Audra shared the amount CNCF will provide for monetary support

Content

• Could cover domestic travel for speakers
• Most content would be in Chinese
• Possibly keynotes being translated

[MileyFu]

Organizer Role TBD: Jimmy Song | [email protected] | Second State | Beijing | #Jimmy Song | https://community.cncf.io/u/m4jksa/

Organizer Role TBD: Dinah Zhang | [email protected] | Hangzhou | https://cloud-native.slack.com/team/U011HG68DS5 | https://community.cncf.io/u/mgen87/#/about

Organizer Role TBD: Qing Hao | [email protected] | Red Hat, engineer | Xi'an | #Qing Hao | https://community.cncf.io/u/m6gmc5

[AudMonte01]

December 17 CNCF Check-in

Venue close to being finalized?

• Microsoft venue won't have space in their hall (12-14), so it would be in their biggest meeting room
• Community partners would also get a kiosk, and book and media
• Ant Group might be able to provide their office space in the case that AWS wants to sponsor (due to Microsoft restrictions)

Sponsor prospectus/brochure

• Miley and Iceber will discuss the brochure
• 4 sponsors

Website

• Audra to give team access to Bevy
• Iceber would create event page
• Tickets would be free, but Bevy is hard to access. Audra to discuss internally on if team can use external platform

CFP

• Audra sent Sessionize code to team via email
• Audra Proposed Timeline. Team to send reply to email with another timeline
  -- Open for at least 1 month (starting tomorrow)
  -- Close on January 18 (review proposal for 1 week, then give speakers 1 week to confirm acceptances)
  -- Release agenda on February 1