I believe we need a procedure for meeting requests, to avoid certain situations that have occurred previously
My recommendation
A process where a meeting request is formally made with a topic and the host or multiple hosts are decided upon, such that when the meeting starts, we know the direction and scope properly.
if none of the hosts are present at start of meeting, we provide a time period of say 10 minutes before leaving and rescheduling later if needed.
A meeting request must be made at least X days (TBD) before the requested date so members have enough time to prepare. Emergency meetings can be held separately if the host/organizer is able to reach out and gather all relevant members himself/herself. Such meetings should still be documented and a summary provided for the rest of the members to read and catch up on.
Meeting requests should probably go through a designated meeting organizer, someone like @kojq who uses the discord bot to give reminders. Emergency/private meetings are exempt from that flow,
I believe we need a procedure for meeting requests, to avoid certain situations that have occurred previously
My recommendation
A process where a meeting request is formally made with a topic and the host or multiple hosts are decided upon, such that when the meeting starts, we know the direction and scope properly.
if none of the hosts are present at start of meeting, we provide a time period of say 10 minutes before leaving and rescheduling later if needed.
A meeting request must be made at least X days (TBD) before the requested date so members have enough time to prepare. Emergency meetings can be held separately if the host/organizer is able to reach out and gather all relevant members himself/herself. Such meetings should still be documented and a summary provided for the rest of the members to read and catch up on.
Meeting requests should probably go through a designated meeting organizer, someone like @kojq who uses the discord bot to give reminders. Emergency/private meetings are exempt from that flow,