Added sprint retrospective notes for retro 2025-08-28

Author: iangillingham-stfc

doc/processes/retrospective-notes/Retrospective-Notes-2025-08-28.md

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+# 2025-08-28
+
+## Sprint 2025-08-28 Retrospective (2025-10-01)
+
+| Chair | Timekeeper | Note Taker |
+|-------|------------|------------|
+| TW    | KB         | IG         |
+
+## Items from previous Retrospective
+### NDW1926 Linux build?
+ - *ACTION*: FA To check with CMS how to adopt Windows 10 LTS for build server.
+
+### ISIS Shares (\\isis\shares) organisation - have not got around to it yet. 
+ - Carry over to next retro.
+ 
+## Items from this retrospective:
+###  Review of First Line Support
+ - Discussion were had around the adoption of the first line support procedure. 
+ - GR identified that there was a problem where some issues were not picked up and missed from being actioned.
+ - GR suggested a formal handover at the end of a week, perhaps write up a Friday summary of the week.
+ - GR mentioned that Top Desk is the corporate platform and maybe we should look at using it.
+ - FA Mentioned Jira, but it's not free and we would need to look at licensing.
+ - FA suggests adopting a system where we can enter issues and close them out.
+ - *ACTION*: FA to consider options in conversation with team members.
+
+### Developer Manual - protection of master branch
+ - There was a bit of a debate in comparison between the ease of updating the manual versus the 
+ideology that documentation should be at the same quality as code.
+ - It was decided that instead of committing directly to master, we should have a trial period of 
+creating PRs and flash-reviews. This policy should be reviewed at a later date to consider its efficacy.
+
+### Documentation on wiki instrument-information--hotfixes
+ - JH raised the question as to whether we need to our hotfix/deploy process and suggests that we
+should either keep the hotfixes page up to date or remove it.
+ - FA suggests creating a flash review or ticket.
+ - Remove the Hotfix column.
+ - Deploy scripts to not prompt to add text to the hotfix column.
+
+### Wiki instrument information pages are significantly out of date
+ - GR asked whether we should make an effort to improve them, as having a page is useful for instrument support?
+ - TW posed the question as to whether we should use the existing pages as a starting point or bin them and start again?
+ - *ACTION*: TW to place a warning at the top of every page stating that the current information is 
+historical content and may not be up to date.
+
+### Disc space
+ - TW stated that small discs on various machines has caused repeated issues.
+ - *ACTION*: GR to set up a group meeting with CMS to discuss.
+
+### Wierd permissions on stage-deleted
+ - Could we modify permissions of the stage-deleted folder or perhaps don't use it?
+ - Issue bumped until CMS is available to discuss.
+
+### Timings of deploys
+ - GR commented that deployments being scheduled only a couple of weeks before cycle and during Summer holidays
+can be problematic, the Summer being of particular issue.
+ - We should attempt to deploy a week earlier and deliver demos earlier.
+
+### Deploy script refinement
+ - TW pointed out that occasionally a manual step in the deployment process does not get done, but 
+there is no check that it actually has been done.
+ - The Roadmap should incorporate procedures to address this.
+
+### Renaming of 'server-common'
+ - JH suggested that we should rename 'server-common' to 'ibex-ca-helpers'.
+ - FA suggested 'ibex-epics-helpers'
+ - *ACTION*: JH to find some suitable names
+
+### Galil-old branch
+ - FA suggested that a repo check on galil-old would be a good idea.
+ - *ACTION*: FA to create a ticket to create a repo check on galil-old.
+